1. WIP examples

2. © beas2012 / Page 2 Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs

3. © beas2012 / Page 3 WIP examples Configuration WIP functionality only works with activated Perpetual Inventory. Please see also beashelp http://www.beas-support.com/download/onlinehelp/beas2009help_eng/index.html Material charge-off or receipt of items will result in a journal entry. Issuing material to a workorder or receiving goods from a workorder, the defined WIP Accounts will be used for posting. Resulting costs depend on the valuation method.

4. © beas2012 / Page 4 WIP examples Configuration Configuration Wizard – Production – Valuation and booking of assembly. Simply press the „Start“ button to set up WIP accounts.

5. © beas2012 / Page 5 Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs

6. © beas2012 / Page 6 WIP examples be.as journal - examples In the be.as journal all postings created by work orders are documented. All material issues, timereceipts, external receipts or assembly receipts result in a new entry in the journal. (open book icon in the work order structure view) The journal entry always refers to the document causing the costs: charge off, a time receipt, or incoming goods

7. © beas2012 / Page 7 WIP examples be.as journal - examples Goods receipt example : SBO goods receipt document 91 linked to the be.as journal entry document 106

8. © beas2012 / Page 8 WIP examples be.as journal - examples The SBO goods receipt document 91 leading to the SBO journal entry 839 Which also can be found in the be.as journal entry

9. © beas2012 / Page 9 WIP examples be.as journal - examples Document: is the unique ID of the be.as journal entry Date: the date of creation Type: in this case : is „W+“ meaning incoming goods – Information text: Goods Receipt User: who created this document Production: Work order number, Work order position depending on the document Journal: the SBO Journal Number Origin Document: the document causing the costs Userfield name depend on the document, see later example. Field description of a be.as journal entry

10. © beas2012 / Page 10 WIP examples be.as journal - examples Time receipt example A cost element defines the accounts, which can be accessed when creating a time receipt.

11. © beas2012 / Page 11 WIP examples be.as journal - examples Time receipt example In the timer receipt the used Cost Element „LAB“ is indicated:

12. © beas2012 / Page 12 WIP examples be.as journal - examples Time receipt example Resulting be.as journal entry document number 944 Type: TR means time receipt – Information text: new Production: WO Number, WO Position Number and Routing Position Journal: the SBO Journal Number Origin Document: Document causing costs: 471 is the internal number of the timerecipt (unique ID in table beas_arbzeit) Other fields like Scrap etc. showing additional information from the time receipt.

13. © beas2012 / Page 13 WIP examples be.as journal - examples Time receipt example SBO journal entry created by the time receipt Reference to the original document : Work order 95 Position 10 in the SBO journal entry

14. © beas2012 / Page 14 WIP examples be.as journal - examples External operation example SBO journal entries can also be created by incoming goods from external operation. Again, a cost element is used.

15. © beas2012 / Page 15 WIP examples be.as journal - examples External operation example Goods receipt 221 from purchase order The beas journal with references Type: EX: external operation – Information text: TR-EXT (timereceipt external operation) Origin Document: Document 221 causing costs = number of the SBO Goods Receipt PO

16. © beas2012 / Page 16 WIP examples be.as journal - examples Work order structure – Overview on journal entries Below the work order position all journal entries are displayed. In the above examples only the be.as journal header was described. There is more information given, depending on the document.

17. © beas2012 / Page 17 WIP examples be.as journal - examples Work order structure – Cancellation of postings Each of the postings with costs arising from work orders can also be canceled. This has to considered in the SBO Journal entries. Cancellation documents can be created. Example: external operation with goods receipt and goods return.

18. © beas2012 / Page 18 WIP examples be.as journal - examples Work order structure – Cancellation of postings be.as journal with the cancellation information: Type: Es : external storno – Information text: TR-EXT-STORNO (storno of external operation) Origin Document: Document causing the costs is SBO Goods Return 7 SBO Goods Return 7

19. © beas2012 / Page 19 Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs

20. © beas2012 / Page 20 WIP examples Calculation schema Example: Goods receipt with valuation method using a calculation schema. Calculation results are reported and the calculted costs are displayed.

21. © beas2012 / Page 21 WIP examples Calculation schema Example: Goods receipt with valuation method using a calculation schema. Calculation results are reported and the calculted costs are displayed.

22. © beas2012 / Page 22 WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema Different accounts for labor costs. Define Cost Elements for machine and personnel, to be selected later in the calculation schema. In the cost element, no accounts are defined!

23. © beas2012 / Page 23 WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema Define the calculation schema Create one cost object for machine time – Reference is Cost Element.

24. © beas2012 / Page 24 WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema All time receipts created for the assembly will use the costs and accounts defined in the calculation schema. In the beas journal all values are displayed. Cost on the right according to calculation schema

25. © beas2012 / Page 25 WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema Goods receipt 91

26. © beas2012 / Page 26 WIP examples Calculation schema Posting costs for an assembly depening on the calculation schema beas journal entry document 106 shows the calculation and valuation for the receipt no 91

27. © beas2012 / Page 27 Agenda WIP Examples 1: Configuration 2: Journal entries - examples 3: Calculation schema 4: Posting costs

28. © beas2012 / Page 28 Posting costs Posting procedure Receipt from production Issue for production Completion of work order 42,94 Inventory account (for components) 100 Inventory account (for finished goods) 42,94 WIP-Account 100 WIP-Account 57,06 WIP-Account WIP-Difference Account

29. © beas2012 / Page 29 Posting costs Pricing and valuation of manufacturing parts Continuous stock valuation Manual Stock valuation Standard costsMoving averageFIFOPrice list Standard costs Moving average Price list Calculation price Poduction Planned costs Poduction Actual costs Which valuation method? Possible methods of valuation GLD (beas) Preisliste Calculation price Poduction Planned costs Poduction Actual costs Price list Calculation price Poduction Planned costs Poduction Actual costs Possible pricing for receipt of semi and finished parts

30. © beas2012 / Page 30 WIP examples Calculation schema Posting costs at work order time receipt Using Cost Elements with account settings.

31. © beas2012 / Page 31 WIP examples Calculation schema Posting costs at work order time receipt Choose cost element in resource master data

32. © beas2012 / Page 32 WIP examples Calculation schema Posting costs at work order time receipt Time receipt is created:

33. © beas2012 / Page 33 WIP examples Calculation schema Posting costs at work order time receipt Result in journal entry: Summary of journal entries

34. © beas2012 / Page 34 WIP examples Calculation schema Posting costs at work order time receipt Completing the work order, the WIP Difference is calculated.

35. © beas2012 / Page 35 WIP examples Calculation schema Posting costs at work order time receipt Balance sheet shows the journal entries:

36. Thanks for your attention!