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Campus Administrative Systems David Cook Information Technology Services dcook@austin.utexas.edu
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Objective Understand administrative systems and the responsibilities of the IT professional in this area
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Overview What are some example administrative systems? *DEFINE Inbox Web and 3270 interfaceDEFINE Inbox Web Advisor’s Toolkit Technology Resource Account Center (TRAC) Technology Resource Account Center What I Owe Application development standards Platforms and Tools Data Access Output Training Project IQ
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Student Information Systems Online Transcripts Interactive Degree Audit (IDA) Registration (ROSE) Registration Waitlisting Study Abroad *NRRECS *ADM Course Schedule Catalogs Student Government Elections Be a Longhorn Texas Common App Electronic Transcript Server Some of the applications SIS supports:
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*DEFINE Purchasing Accounts payable Accounts receivable Budget Payroll Inventory Appointments Human Resources Enterprise Resource Planning (ERP) - *DEFINE *DEFINE information: http://www.utexas.edu/business/accounting/define/http://www.utexas.edu/business/accounting/define/
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What Are Some Other Administrative Systems? Each major business area has application developers that write/integrate systems for their business area Systems used for conducting the business of the University e-Proxy – authorization to represent Bevo Bucks – electronic funds system Task Manager – job submission VIP – Alumni System FAMIS – Facilities Management TXCLASS system Compliance Training Within ITS, Applications and Administrative Systems provide software infrastructure and support for business area applications and developers
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Administrative Applications Mostly Web-based Accessed through UT Direct Portal EID authenticated Still some TN3270 or “green screen” applications Require mainframe logon ID Transactional in nature
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Mainframe Logons and Authorizations TN3270 applications require mainframe logon IDs Departmental Contacts Mainframe orientation (IC 101) Beginning class for users with mainframe logon IDs; see TXCLASS to register DPUSER/Apollo (within the mainframe environment) Authorization for users Authorization for programs
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Development Standards Real-time integration Data belongs to the business areas Business areas build/buy their own applications in consultation with IT specialists Think globally act locally – share solutions “Service” modules to share information and functionality Encapsulate audit, access and update Consistent layer for business logic Robust, secure and efficient
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Platforms and Tools Enterprise Servers IBM zOS/e and one Linux partition (mainframe) Sun Solaris 10 servers (utdirect.utexas.edu) Natural/Adabas Authoritative sources for most University data are stored on mainframe in Adabas Tamino (XML database) and Oracle webAgent Java/PHP/Cold Fusion
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Accessing Adabas Mainframe Data Natural External to mainframe environment uTED – Enterprise Directory (Open LDAP) AEMS – Active Directory XML Gateway – Web service calls to any Administrative system Batch submission Many academic systems depend on data from the mainframe Active Directory Blackboard
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Data Access Methods
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Application Developer Training ITS Training program Natural/ADABAS/webagent Provides trained and vetted developers to campus Open to current employees wanting to learn tools SY 101 – Systems Analyst training IT Professional Development Facilitate external training opportunities Teach best practices and professional methodologies Teach new technologies.
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Contact Applications Application Assistance from EIS http://www.utexas.edu/its/ eis@its.utexas.edu Contact training program through the Education Manager – Sarah Holmes s.holmes@its.utexas.edu
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Project IQ Darin Mattke Information Quest darin.mattke@austin.utexas.edu Jarrett Cole Information Quest jcole@austin.utexas.edu
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What is Project IQ? Project IQ (Information Quest) Gives University leaders the information they need in the way they want it … Quick extraction of data without custom programming Systematically updated data Flexible formatting of data Appropriate security
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Project IQ Transforms Data into Management Information for University Leaders
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Phase I: Financials Financial Information / Trends Appointment Activity Budget Information Research Activity Phase II: IQ/PBIS Performance Based Instruction System Course and Instruction Planning Enrollment Management Bi-Annual Compacts Accountability Systems What Is Included?
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How Does Project IQ Work? Data is extracted from the mainframe transactional systems and copied to the data warehouse on a nightly basis. The data warehouse uses Oracle, a relational database to store the data. Once the data is in the warehouse, then you can use Cognos web reporting tools to look at the information in reports.
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More Information? Web site: https://utdirect.utexas.edu/iqhttps://utdirect.utexas.edu/iq Training aids: class materials, Web tutorials, answers to exercises, sample data How to get started What’s available Questions or suggestions? Contact us at IQhelp@austin.utexas.eduIQhelp@austin.utexas.edu
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Resources Mailing lists Application developers – txedge@lists.cc.utexas.edutxedge@lists.cc.utexas.edu Contact e-mail addresses eis@its.utexas.edu IQhelp@austin.utexas.edu URLs *Define – http://www.utexas.edu/business/accounting/definehttp://www.utexas.edu/business/accounting/define TXShop – http://utdirect.utexas.edu/txshophttp://utdirect.utexas.edu/txshop Group E-Mail – https://utdirect.utexas.edu/gs/oe/index.WBXhttps://utdirect.utexas.edu/gs/oe/index.WBX Events Calendar – http://utdirect.utexas.edu/eventshttp://utdirect.utexas.edu/events Blackboard – http://courses.utexas.eduhttp://courses.utexas.edu Department System – http://utdirect.utexas.edu/depthttp://utdirect.utexas.edu/dept EIS – http://www.utexas.edu/its/eishttp://www.utexas.edu/its/eis Project IQ – http://utdirect.utexas.edu/iqhttp://utdirect.utexas.edu/iq
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Questions?
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Activity
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