1. Colorado Shines CCAP Pilot Readiness Assessments
December 18, 2014

2. Colorado shines ccap pilot readiness assessments
Agenda
Welcome, Review Agenda, Explain Navigation
Overview Of CCAP QI Pilot Strategy
Purpose Of Readiness Assessment
QRIS Point Structure Guide And Scoring
Review QI Navigator Readiness Checklist
Introduce Coach Readiness Assessment
Practice
Next Steps
Welcome, Review Agenda, Explain Navigation - Explain any navigation – muting phone, raising hand, making comments?
Overview Of CCAP QI Pilot Strategy
Purpose Of Readiness Assessment
QRIS Point Structure Guide And Scoring
Review QI Navigator Readiness Checklist
Introduce Coach Readiness Assessment
Practice
Next Steps

3. Colorado shines ccap pilot readiness assessments
QI Navigator Assessment
Purpose:
To determine if a program that:
has agreed to participate in the CCAP Pilot and
is unrated or with a rating below 2 Stars
is likely to achieve a minimum of a Level 2 rating with additional support by June 30, 2015.
The QI Navigator readiness assessment was developed to determine if a program that:
has agreed to participate in the CCAP Pilot and
is unrated or with a rating below 2 Stars
is likely to achieve a minimum of a Level 2 rating with additional support by June 30, 2015.

4. Colorado shines ccap pilot readiness assessments
Initial Required Criteria
No history of persistent licensing violations AND license currently in good standing.
Fewer than 25% of staff have a primary language other than English.
Fewer than 20% of classroom staff positions are vacant.
The QI Navigator conducts an interview with the program director, beginning by assessing 6 required criteria.
If any one of the following 6 criteria are not met, the program will be advised to apply for a rating in a later phase of the rollout
#1 - No history of persistent licensing violations AND license currently in good standing.
#2 – Fewer than 25% of staff have a primary language other than English or in other words – 75% of staff need to be able to complete Level 2 courses which are only in English.
#3 – Fewer than 20% of classroom staff positions are vacant. - High percentage of vacancies places a burden on staff just to keep classrooms running.

5. Colorado shines ccap pilot readiness assessments
Initial Required Criteria
With support, program has capacity for 75% of staff to complete an average of 10 hours of Level 2 online courses (must have access to high speed internet).
With support, program can enter workforce qualifications
for 100% of staff into PDIS.
6. No more than 2 months in the past 12 when program
income did not meet expenses.
#4 – With support, program has capacity for 75% of staff to complete an average of 10 hours of Level 2 online courses (must have access to high speed internet).
Since completing the Level 2 courses is a Requirement for Level 2 rating, this could present a challenge if the program staff do not have adequate technology resources to complete the on-line modules.
#5 – With support, program can enter workforce qualifications for 100% of staff into PDIS.
Requirement for Level 2 rating
#6 – No more than 2 months in the past 12 when program income did not meet expenses.
If program is not financially stable, will be hard to focus on QI, director and teachers may not be available for additional work needed to prepare for rating.

6. Colorado shines ccap pilot readiness assessments
Additional Criteria
13 criteria totaling 16 points.
Recommended: program must score at least 7 points to continue to pursue Level
Indicators of program operational & staff stability
Experience with & impact of QI initiatives
Availability for coaching.
Other considerations
If a program meets all these 6 criteria, the QI Navigator will continue the interview to gather information from the director on 13 additional criteria.
a total of 16 additional points can be “earned” for the additional 13 criteria
Recommended: program must score at least 7 of the 16 points to achieve a Level 2
The additional criteria look at:
Indicators of program operational & staff stability
Experience with & impact of QI initiatives
Availability for coaching.
The QI Navigator should consider what else they may know about a program and review the assessment with coaches who may be familiar with a program in making a final determination about inclusion in the Pilot.

7. It’s time to answer a question. . .
Polling question
It’s time to answer a question. . .
1. Which of the following is NOT an initial criterion for participation in the CCAP Pilot? (insert before Next Steps slide)
a. The program has a license in good standing and no history of persistent licensing violations.
b. At least 80% of classrooms positions are currently filled.
c. The program’s income has been sufficient to cover their expenses for at least 10 months in the past year.
d. All classroom staff are literate in English.
D is the answer – only 75% need to be literate in English

8. Colorado shines ccap pilot readiness assessments
Next Steps
Program completes Colorado Shines application
QI Navigator conducts detailed grant orientation
Coaching readiness assessment scheduled
These are the next steps for a program that is deemed “ready” to pursue a rating for at least Level 2.
Program completes Colorado Shines application
QI Navigator conducts detailed grant orientation
Coaching readiness assessment scheduled

9. Colorado shines ccap pilot readiness assessments
Coaching Readiness Assessment
4 phase process designed to: - inform readiness for change based on capacity & dispositions - determine if current level of quality indicates working toward Level 3 or higher - assist in developing QIP based on target standards to achieve Level 3 rating or higher by June 30 Phases are sequential
Coaching Readiness Assessment
4 phase process designed to:
- inform readiness for change based on capacity &
dispositions
- determine if current level of quality indicates working
toward Level 3 or higher
- assist in developing QIP based on target standards to
achieve Level 3 rating or higher by June 30
The phases are sequential but not all programs will participate in all phases. Phases B & C determine are also decision points for moving to the next phase.

10. CCAP Priority Stites Coaching Readiness Assessment Phases
Phase A A.
Coach introduces Readiness Assessment and rationale.
Conducts interview with Director.
Responses can inform readiness for change based on program's internal capacity, supports and dispositions.
Coach introduces Readiness Assessment and rationale.
Conducts interview with Director.
Responses can inform readiness for change based on program's internal capacity, supports and dispositions.

11. CCAP Priority Stites Coaching Readiness Assessment Phases
Phase B B.
Coach and director complete Rating Readiness Checklist
Identify what standards are being met.
Target which can be achieved (with support) by June, 2015.
Coach and director complete Rating Readiness Checklist
Identify what standards are being met.
Target which can be achieved (with support) by June, 2015.
MUST SCORE 21 POINTS TO MOVE FORWARD.

12. CCAP Priority Stites Coaching Readiness Assessment Phases
Phase B
Of the 21 points:
at least 4 points must be earned in the Workforce Qualifications and Professional Development Category, with at least 2 points earned by meeting the lowest level of Director or Early Childhood Teacher Workforce Qualifications, and
In the Learning Environment Category, at least 5 points must be earned by meeting both standards in the Curriculum standard area OR 4 points must be earned in the Child Assessment standard area. B.
Coach and director complete Rating Readiness Checklist
Identify what standards are being met.
Target which can be achieved (with support) by June, 2015.
MUST SCORE 21 POINTS TO MOVE FORWARD.
In addition to the above steps the final step is determining if the program will move forward to pursue Level 3 or if work will focus on achieving a level 2.
To help make that decision a program MUST SCORE 21 POINTS TO MOVE FORWARD.
 Of the 21 points:
at least 4 points must be earned in the Workforce Qualifications and Professional Development Category, with at least 2 points earned by meeting the lowest level of Director or Early Childhood Teacher Workforce Qualifications, and
In the Learning Environment Category, at least 5 points must be earned by meeting both standards in the Curriculum standard area OR 4 points must be earned in the Child Assessment standard area.
21 points or more
Less than 21 points

13. CCAP Priority Stites Coaching Readiness Assessment Phases
Phase B
Less than 21 points
Create a plan for staff to complete Level 2 courses.
Support development of QIP plan to meet Level 2 requirements.
Support completion of Level 2 Self- Assessment
Coach and director complete Rating Readiness Checklist
Identify what standards are being met.
Target which can be achieved (with support) by June, 2015.
MUST SCORE 21 POINTS TO MOVE FORWARD.

14. Ready for another question?
Polling question
Ready for another question?
2. If a program cannot achieve at least 21 points based on rating standards that they already meet, it’s suggested that the coach continue to work with the program in all the following ways except: (insert after discussion of program not meeting 21 point minimum)
a. Creating a plan for staff to complete Level 2 courses.
b. Conducting Environment Rating Scale observations to see if they meet the minimum score requirements.
c. Supporting development of a QI Plan.
d. Supporting completion of the Level 2 Self-Assessment.
B is the correct answer

15. CCAP Priority Stites Coaching Readiness Assessment Phases
Phases B, C and D D.
Interview teachers or teaching teams.
Coach and director review all of the assessment findings.
Develop a QIP based on targeted standards to earn a Level 3 or higher by June, 2015 & support plan for Level 2 courses.
21 points or more
Remember when creating the QIP, select goals that can realistically be achieved given resources available & implementation time needed.
Yes can achieve Level 3 scores
If you are familiar with a program, you may know the answer to some of the interview questions or have recent scores from ERS observations. If so, these aspects of the assessment don’t need to be done but the information should be documented.
Support director in completing a QIP Plan & plan for Level 2 courses to meet the Level 2 Rating requirements.
Program may apply for a higher rating in a later phase of the QRIS roll-out. C.
ERS Observation
(One per each age level)
No cannot achieve Level 3 scores

16. CCAP Priority Stites Coaching Readiness Assessment Phases
The process at a glance
This is the overview of the entire process
This document is available but must be printed on 11x17 paper
Something else to consider: Of the 21 points:
at least 4 points must be earned in the Workforce Qualifications and Professional Development Category, with at least 2 points earned by meeting the lowest level of Director or Early Childhood Teacher Workforce Qualifications, and
In the Learning Environment Category, at least 5 points must be earned by meeting both standards in the Curriculum standard area OR 4 points must be earned in the Child Assessment standard area.

17. It’s time for another question . . .
Polling Question
It’s time for another question . . .
3. If a program can achieve at least 21 points based on rating standards that they already meet, the best next step for the coach is to: (insert after discussion of program that does meet 21 point minimum)
a. Conduct Environment Rating Scale (ERS) observations on a sample of classrooms, or review recent ERS scores to determine if it’s likely that the program will meet the minimum scores required for at least a Level 3 rating.
b. Review the results of the Rating Readiness checklist to choose quality improvement goals.
c. Interview the teachers to learn more about their experience with quality improvement work and their attitudes toward change.
d. Work with the program director to develop a Quality Improvement Plan.
A is the correct answer

18. Colorado shines ccap pilot readiness assessments
Point Structure Guide for Quality Levels 3-5
We are now going to explore the structure of levels 3-5 and how to complete the Rating Readiness Checklist
First we need to look at the overall point structure
Standards will be based on an accumulation of points within 5 standard categories
1. Workforce Qualifications and Professional Development
Family Partnerships
Leadership, Management and Administration
Learning Environment
Child Health
Points must be gained within each of the 5 areas with a specified minimum number of points
Additional points may be earned in Optional categories:
Home Language
Additional Professional Staff and
Professional Leadership
For the purposes of the CCAP Pilot we are focusing on level 3 and determining if the program can meet the 43 point requirement

19. Colorado shines ccap pilot readiness assessments
Guide to Verifying Evidence submitted for Rating Levels 3-5
Std. #
Evidence
Possible
Pts.
Collection Method
Verification
Comments
I. Workforce Qualifications
1.1
CO EC Professional Credential Level III Certificate or letter
2, or
PDIS
Score based on credential/letter for director only
If no credential or less than level III, then 0 points
1.2
CO EC Professional Credential Level IV Certificate or letter
4, or
1.3
CO EC Professional Credential Level V Certificate or letter
6, or
1.4
CO EC Professional Credential Level VI Certificate or letter 8
8 maximum total points for
1.5
CO EC Professional Credential Level II Certificate(s) or letter(s)
Level II certificates/letters witnessed for at least 75% of EC teachers
If less than 75% provide evidence, then 0 points
1.6
CO EC Professional Credential Level III Certificate(s) or letter(s)
Level III certificates/letters witnessed for at least 50% of EC teachers
1.7
Level III certificates/letters witnessed for at least 75% of EC teachers
1.8
CO EC Professional Credential Level IV Certificate(s) or letter(s)
8, or
Level IV certificates/letters witnessed for at least 50% of EC teachers
1.9 10
Level IV certificates/letters witnessed for at least 75% of EC teachers
10 maximum total points for
The Second document you will need to complete the Rating Readiness Checklist is the Guide to Verifying Evidence submitted for Rating Levels 3-5 –
This is the document we referred to earlier in the presentation

20. Colorado shines ccap pilot readiness assessments
Rating Readiness Checklist
Workforce Qualifications and Professional Development
Colorado shines ccap pilot readiness assessments
Rating readiness checklist
Early Childhood Teacher Qualifications (Select 1 Category)
Possible Points
Estimate d Points Earned
1.5
75% of early childhood teachers meet requirements for Early Childhood Professional II Credential 2
1.6
At least 50% of early childhood teachers will meet requirements for Early Childhood Professional III Credential 4
1.7
75% of early childhood teachers meet requirements for Early Childhood Professional III Credential 6
1.8
At least 50% of early childhood teachers will meet requirements for Early Childhood Professional IV Credential or higher 8
1.9
75% of early childhood teachers meet requirements for Early Childhood Professional IV Credential or higher 10
Director Qualifications
(Select 1 Category)
Possible Points
Estimat ed Points Earned
1.1
Meets requirements for Early Childhood Professional III Credential 2
1.2
Meets requirements for Early Childhood Professional IV Credential 4
1.3
Meets requirements for Early Childhood Professional V Credential 6
1.4
Meet requirements for Early Childhood Professional VI Credential 8
The rating readiness checklist is a tool that you and the program administrator will use to determine:
The possible number of points the program could earn currently – the guide to verifying evidence – the document we looked at on the previous slide, can be used with this document to make a more accurate estimation of points.
This checklist can then be used to determine standards could be addressed in the Quality Improvement Plan to move the program to a higher quality level.

21. Colorado shines ccap pilot readiness assessments
Example – Workforce Qualifications
Director Qualifications
(Select 1 Category)
Possible Points
Estimate d Points Earned
1.1
Meets requirements for Early Childhood Professional III Credential 2
Early Childhood Teacher Qualifications (Select 1 Category)
Possible Points
Estimate d Points Earned
1.5
75% of early childhood teachers meet requirements for Early Childhood Professional II Credential 2
Coaching/Consulting (Select 1 Category)
1.15b
All classrooms in the Program have received (or are receiving) outside credentialed coaching/consulting activities of at least 5 hours each within the past 12 months. 2  2
Here is an example of a completed Rating Readiness Checklist
Workforce Qualifications and Professional Development (31)
Estimated Points Earned 6
8 points must be earned in this category to reach a Level 3

22. Colorado shines ccap pilot readiness assessments
Example – Family Partnerships
Sensitivity to Diversity
Possible Points
Estimated Earned Points
2.3
The program offers opportunities for all families, including those from different backgrounds and communities, to get to know one another and work together for the benefit of the children in the program 1
Transitions
Possible Points
Estimated Earned Points
2.4
The program has written policies and procedures that describe how transitions are supported among all early childhood and home settings and how transition information is shared with families. 1
Engagement of Families
Possible Points
Estimated Earned Points
2.7
The program conducts two annual parent/teacher conferences. 3  3
Family Partnerships (22 points) Estimated Points Earned 5 
10 points must be earned in this category to reach a Level 3

23. Colorado shines ccap pilot readiness assessments
Example – Leadership and Administration
Personnel
Possible Points
Estimated Points Earned
3.2
The program has a written code of professional conduct. Staff is trained annually on the code of conduct. 1
3.3
The program conducts monthly staff meetings. 2
3.8
Non-administrative personnel participate in decision-making for hiring, curriculum development, program goal-setting and/or annual planning 2  2
Leadership, Management and Administration (26) Estimated Points Earned 5 
12 points must be earned in this category to reach a Level 3

24. Colorado shines ccap pilot readiness assessments
Example – Learning Environment
CLASS ASSESSMENT (Select 1 Category)
Points
4.7
The program has had a reliable, independent, trained observer complete a CLASS Assessment in the previous 12 months in at least 50% of classrooms with average minimum scores:
Emotional Support:
Classroom Observation: 4.5
Instructional Support: 2
Child Assessment
Possible Points
Estimat ed Points Earned
4.10
Developmentally appropriate child assessments (e.g., observation data, portfolios, work samples) are conducted within 90 calendar days after enrollment, and at least one other time within a year. Results of assessments are shared during parent/teacher conferences in a culturally and linguistically appropriate manner. 2
Learning Environment (29) Estimated Points Earned 4
8 points must be earned in this category to reach a Level 3

25. Colorado shines ccap pilot readiness assessments
Example – Child Health
Child Health Promotion
Possible Points
Estimated Points Earned
5.5
Classroom teachers lead children in structured physical activities daily. (Once in a three (3) hour or less time period; twice in a five (5) hour or more time period). 1
5.7
Program has a garden and serves fruits/vegetables from the garden for children to taste. 2
Child Health (14) Estimated Points Earned 3
5 points must be earned in this category to reach a Level 3

26. Colorado shines ccap pilot readiness assessments
What this tells us . . .
Categories
Level 3
Rating Readiness 1
Workforce Qualifications 8 6 2
Family Partnerships 10 5 3
Leadership and Administration 12 4
Learning Environment
Child Health
Optional points
Minimum requirement for rating 43 23
Average ERS Score
At least 3.75 with no classroom below a 3.00

27. Colorado shines ccap pilot readiness assessments
PRACTICE Phase B.
Based on what you know about a program you have worked with, use the Rating Readiness Checklist to identify which standards the program might meet currently and calculate the number of points the program would achieve. Refer to the Rating Evidence handout for specific criteria for meeting each standard. Remember required points from Workforce Qualifications & Learning Environment.
Assume that program is ready to pursue at least a Level 2 rating.
Refer to the Rating Evidence handout for specific criteria for meeting each standard.
After the group is finished – poll to find range of estimated current points. Estimate number of programs that could move on to Level 3 or higher.

28. What is your estimate on possible points?
Polling Question
What is your estimate on possible points?

29. Colorado shines ccap pilot readiness assessments
MORE PRACTICE – Phase D
Now assume that the program can meet minimum ERS scores for a Level 3. Go back through the Rating Readiness Checklist to identify standards that you think the program could achieve by June 30 with support to achieve Level 3. Use the Estimated Coaching Hours handout to determine number of coaching hours required.
Report out.

30. Colorado shines ccap pilot readiness assessments
Other Considerations . .
What might you include in your Quality Improvement Plan? What resources would be needed? What conclusions have you reached?
What might you include in your Quality Improvement Plan?
What resources would be needed?
What conclusions have you reached? – provide opportunity for people to type questions.

31. Colorado shines ccap pilot readiness assessments
NEXT STEPS
Feedback on process.
Other needs?
Finalize Coaching Readiness Assessment, including tracking method. – ask Nicole