1. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 An Ideal CRIS? Anna Clements Data Architect, University of St Andrews & euroCRIS member since 2006 @.rl.ac.uk www.eurocris.org

2. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CERIF-CRIS at St Andrews.. Where is the IR?

3. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 What is a CRIS? a Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information (www.eurocris.org)www.eurocris.org –A CRIS consists of a datamodel describing objects of interest to R&D a tool or set of tools to manage the data

4. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 What is a CRIS? C urrent R esearch I nformation S ystem = CRIS … information about People + Organisations + Projects + Funding Programmes + Research Results + … … that means Timeliness Vitality … driven by A Concept A Model … incorporated as a Implementation (ICT) an integrated approach towards managing research information

5. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 What is a CRIS? C urrent R esearch I nformation S ystem = CRIS … information about People + Organisations + Projects + Funding Programmes + Research Results + … … that means Timeliness Vitality … driven by A Concept A Model … incorporated as a Implementation (ICT) an integrated approach towards managing research information changing relationships heterogenous entities Metadata Integration CERIF

6. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CERIF-CRIS at St Andrews.. Where is the IR?

7. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Who needs it and why? To assist users in their recording, reporting and decision-making concerning the research process whether developing programmes, allocating funding, assessing projects, executing projects, generating results, assessing results or transferring technology

8. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Who needs it and why? The Users opolitical decision-makers ofunding organisations oresearch institutions oindividual researchers oentrepreneurs and innovators omedia and general public

9. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 a tool for policy making evaluation of research based on outputs document the research activities document research output a formal log of research in progress to assist project planning. Purpose at institution level

10. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Purpose for individual researchers to evaluate opportunities for research funding avoid duplication of research activity analyse research trends, locally, regionally and internationally references/links to full text locate new contacts/networks identify new markets for products of research

11. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Example outputs from a CRIS Researcher CV Research Bibliography Commercial output report Management information Reports to Funder Equipment use

12. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CERIF-CRIS at St Andrews.. Where is the IR?

13. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CRIS Interoperation The Need In Europe –recognised need for standard format for interchange of R&D information Two reports –Conference of European Rectors Conferences –Committee of Heads of Research Funding Agencies

14. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CRIS Interoperation The Need (Wider) European Commission picked up the ideas 1987-1990 Put together a group of experts nominated by national governments Purpose to define a Common European Research Information Format (CERIF)

15. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CRIS Conference The first conference on CRISs 1991 –Bergen, Norway –Organised by Jostein Helland Hauge –Invited national experts as speakers Subsequent conferences until 2000 –organised with the EC Conferences 2002 onwards –Organised by euroCRIS

16. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF & euroCRIS CERIF-91, CERIF2000, CERIF2002, CERIF2004, 2006, 2008 euroCRIS founded formally in 2001 EC handed over responsibility for CERIF to euroCRIS in 2002 euroCRIS setup CERIF Task Group to oversee improvements to CERIF standard Also …. –The CRIS conferences and membership meetings –www.cris2010.org Aalborg 2-5 th June –Strategic seminars (EC, ESF, EARMA, ALLEA, ICSU/CODATA, ERCIM, JISC, GreyNet) –Community-building

17. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF The model today CRIS can be implemented using subset or superset of full CERIF model: –for projects –for people –for organisations –for publications, patents, products –for services –for facilities, particular equipment with role-based, temporally-bound relationships

18. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 PROJECTORGUNIT SkillsCV General Facility Particular Equipment Contact Results Publication Results Patent Results Product Service Funding Programme Event Classification Prize/Award PERSON

19. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF The use today As a model for an implemented standalone CRIS –But interoperation ready As a model to define the wrapper around a legacy non-CERIF CRIS –To allow homogenous access to heterogeneous systems As a definition of a data exchange format –To create a common data warehouse from several CRIS

20. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CERIF The use today.. and tomorrow... Examples in Norway, Denmark, Ireland and the Netherlands And the UK ? JISC funded EXRI project recommendation http://www.jisc.ac.uk/publications/briefingpapers/2010/bpexriv 1.aspx

21. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CRIS at St Andrews.. Where is the IR?

22. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 In the beginning … Inhouse system from 2002 - non CERIF CRIS Used for RAE Linked to dSpace Principles of good data management RAE was the driver

23. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Publications Fed Out Research Information System REF, RCUK SFC, HESA HEI – Strategic Planning Public, Media Recognition / Impact Industry / SMEs Interface Collaborations Research Pools Pulled In Student Records Grants, Projects, KT Human Resources Finance Manual Input Entered Web of Science, arXiv, PubMed… Harvested Full Text Repository Open Access Linked Bibtex, Refman Uploaded

24. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 … what happened next - post RAE CRIS rising up agenda More functionality; better interoperability Requirements similar across sector.. So why go alone? Why reinvent the wheel across the sector? Joint project to tender and implement with Aberdeen University for CERIF- CRIS

25. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Extract from model

26. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Agenda What is a CRIS? Who needs it and why? A brief history of CERIF and euroCRIS CRIS at St Andrews.. Where is the IR?

27. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Linkages From CERIF CERIF does not only provide strong, role-typed, timestamped within-links But also provides the facility for strong, role-typed, timestamped outward-links

28. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Linkages From CERIF publication X full-text (or multimedia) is not stored within the CERIF data model but in an institutional repository or publishers online database. CERIF provides the direct linkage to the full text.

29. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository

30. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Linkages From CERIF Staying with this example: more information about Person A may be found in the HR (human resources) system of OrgUnit O, or on web-pages associated with either OrgUnit M or N.

31. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Result_Publication Instance Diagram Person A Publication X OrgUnit O OrgUnit M OrgUnit N Project P member employee Part of owns IPR author Project leader repository HR System webpages

32. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 CRIS + Repositories CRIS Research Context [projects, persons, organisational units funding, products, patents, publications facilities, equipment, events] OA Repository (hypermedia) Documents e-Research repository Datasets and Software OAI- PMH Various protocols End-User CERIF

33. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 IR is not disappearing It is being put into context Expertise and advocacy still required … but an IR linked to a CRIS is greater than the sum of the two parts … and will make your life easier New driver : funder mandates

34. University of St Andrews euroCRIS/Keith G Jeffery University of St Andrews/Anna Clements WRN/ARMA May 2010 Thank you Anna Clements akc@st-andrews.ac.uk www.eurocris.org