1. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 1 A New Geodetic Research Data Management System at the Hartebeesthoek Radio Astronomy Observatory G.L. Coetzer 1, R.C. Botha 1, W.L. Combrinck 1,2, C.J.S. Fourie 2 1.Hartebeesthoek Radio Astronomy Observatory (HartRAO), South Africa 2.Tshwane University of Technology (TUT), South Africa 7 th Conference of the Library and Information Services in Astronomy 17-20 June 2014, Astronomical Observatory of Capodimonte, Naples, Italy

2. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 2 Current facilities: SAAO HartRAO Under construction: MeerKAT and Square Km Array Planned: African VLBI SA Science is transforming Co-Located Academic Seismology Network

3. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 3 Instruments at HartRAO Anemometer Met4 Weather station Global Navigation Satellite Systems reference station Seismic station inside underground vault Lunar Laser Ranger Satellite Laser Ranger 26m Radio dish 15m Radio dish

4. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 4 New geo-seismic network Collaborative project between HartRAO and Tshwane University of Technology (TUT) Establish a network of 12+ seismic and GNSS stations across Southern Africa Station equipment: Geodetic-level GNSS receiver and antenna Broad-band seismometer Broad-band seismic accelerometer Digitiser to capture the seismic data Communications and control system Gravimeter* Metrology system* * Only at certain core sites

5. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 5 Planning a new data system Current data storage and management systems at HartRAO will need to be upgraded because: the current old technology cannot handle the required data volumes procedures used for archiving data and providing access to it are outdated Planning of a new Geodetic Research Data Management System (GRDMS) started in 2012 and was approached from the perspectives of the researcher, librarian and IT specialist.

6. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 6 Roles of researchers and IT specialists Role of the researcher: Determines the need for different types of data to support a range of research activities Various instruments may be utilised for the gathering of data Data organisation into functional sets for practical use and application Role of IT specialist: Understands the data and organisation of datasets from a research perspective Implements archiving Provides access channels

7. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 7 Role of the librarian Data and metadata management User assistance Troubleshooting Reporting Tracking data use

8. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 8 A new Geodetic Research Data Management System Use same approach for different techniques’ data Datasets to be grouped into main categories according to technique / instrument

9. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 9 GRDMS functional units Data Collection and Storage: receive, organise, check, archive and quality control. Data Processing: raw data into basic products and custom data products Data Access: online system provides direct access to raw and basic data products, options for customised data products

10. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 10 GRDMS data cycles Internal Steps [SI]: Data collection, formatting and organising External Steps [SE]: Retrieval of raw and basic data Custom Steps [SC]: Custom requests for processed data products

11. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 11 Progress thus far Basis of GRDMS already in place: Four servers procured Data, software and scripts transferred from previous systems for continuity Basic network structures and mapping of datasets implemented, currently in test-phase New scripts and processing systems being developed, tested via various student projects

12. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 12 Future plans and integrations DOI: Digital Object Identifier CDDIS: Crustal Dynamics Data Information System IRIS: Incorporated Research Institutions for Seismology IDC: International Data Centre ILRS: International Laser Ranging Service

13. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 13 Bibliography Altman, M & King, G. 2007. A proposed standard for the scholarly citation of quantitative data. D-Lib Magazine, 13(3/4). http://www.dlib.org/dlib/march07/altman/03altman.html (accessed 11 March 2014). Altamimi, Z. 2005. ITRF and co-location sites. Proceedings of the IERS Workshop on Site Co-location. IERS Technical Note; 33. Matera, Italy. 23-24 October 2003:8-15. ANDS. 2013. Information specialists and data librarians: who are information specialists and data librarians? http://www.ands.org.au/guide/dmframework/dmskills-information.html (accessed 16 March 2014). Behrend, D. 2011. Data handling within the International VLBI Service. Data Science Journal, 12:WDS81-WDS84. DOI 10.2481/dsj.WDS-011. http://isds.nict.go.jp/wds-kyoto- 2011.org/pdf/PS402.pdf (accessed 17 March 2014). Corall, S. 2008. Research Data Management: Professional Education and Training Perspectives. Research Data Management Forum. Manchester, 2008. http://www.dcc.ac.uk/sites/default/files/documents/RDMF/RDMF2/07%20Corrall.pdf (accessed 16 March 2014). Corrall, S. 2012. Roles and responsibilities: libraries, librarians and data. Managing Research Data. Ed. G. Pryor. London: Facet, 2012, pp. 105-133. Coulehan, MB & Wells, J. 2012. Guidelines for responsible data management in scientific. http://ori.hhs.gov/images/ddblock/data.pdf (accessed 14 March 2014). de Witt, A, Gaylard, MJ, Quick, JFH & Combrinck,WL. 2013. An overview of geodetic and astrometric VLBI at the Hartebeesthoek Radio Astronomy Observatory. Proceedings of the 21 st Meeting of the European VLBI Group for Geodesy and Astrometry. Finnish Geodetic Institute. Kirkkonummi 2013:45-48. Economic Commission for Europe of the United Nations (UNECE), 2000. Glossary of Terms on Statistical Data Editing, Conference of European Statisticians Methodological material, Geneva, 2000. Gold, A. 2007. Libraries and the data challenge: Roles and actions for libraries. D-Lib Magazine, 13(9/10). http://digitalcommons.calpoly.edu (accessed 15 March 2014). Noll, C. & Dube, M. 2000. The IGS Global Data centre at the CDDIS – an update. http://cddis.gsfc.nasa.gov/docs/ignwoo_cddis.pdf (accessed 13 March 2014). Paskin, N. [2000?]. Digital object identifier (DOI) system. http://www.doi.org/overview/070710-overview.pdf (accessed 14 March 2014). Paskin, N. 2005. Digital object identifier for scientific data. Data Science Journal, 4:12-20. https://www.jstage.jst.go.jp/article/dsj/4/0/4_0_12/_pdf (accessed 14 March 2014). Rouse, M & Godinho, R. 2010. Data centre. http://www.searchdatacentre.techtarget.com/definition/data-centre (accessed 15 March 2014).

14. Presented on 18 June 2014 at LISA VII, Astronomical Observatory of Capodimonte, Naples, Italy 14 Acknowledgements The authors thankfully acknowledge: The funding awarded by the National Equipment Programme (NEP) of the NRF to start the development of the Co-Located Academic Network. The funding awarded from Tshwane University of Technology (TUT) for a collaborative project between HartRAO and TUT Friends of LISA (FoL) for the travel sponsorship.