1. UCSB Graduate Division Admissions and Outreach Meeting and Training Session October 21, 2014

2. Agenda Welcome Outreach Calendar and Recruitment AppReview/EApp Update Undocumented Applicants Veteran and Active Duty Military Applicants Challenges and Strategies for Increasing Diversity in Graduate Programs

3. Outreach Calendar DateSchool/ConferenceLocation Sept. 29, 2014CSU Northridge Graduate School FairNorthridge, CA Oct. 9, 2014UC Berkeley Graduate School FairBerkeley, CA Oct. 13, 2014CSU Los Angeles Graduate School FairLos Angeles, CA Oct. 15, 2014UC San Diego Graduate School FairSan Diego, CA Oct. 16-18, 2014SACNAS ConferenceLos Angeles, CA Oct. 22, 2014UC Santa Cruz Graduate School FairSanta Cruz, CA Oct. 27, 2014UC Davis Graduate School FairDavis, CA Oct. 29, 2014UC Los Angeles Graduate School FairLos Angeles, CA Nov. 4, 2014UC Irvine Graduate School FairIrvine, CA Nov. 5, 2014UC Santa Barbara Graduate School FairSanta Barbara, CA Nov. 6, 2014UC Riverside Graduate School FairRiverside, CA Nov. 8, 2014Diversity Forum @ UC San DiegoSan Diego, CA Nov. 12-15, 2014ABCRMS ConferenceSan Antonio, TX Apr. 18, 2015 Diversity Forum @ Sonoma State UniversityRohnert Park, CA

4. Outreach Calendar and Recruitment Questions?

5. AppReview/EApp Updates No big changes this year We are continually making updates and will notify as updates are implemented If you would like small group or one- on-one training please contact Haley

6. AppReview/EApp Updates Questions?

7. Undocumented Applicants UC estimates that about 900 undocumented undergraduate and graduate attend UC The undocumented student population at UC – Over 95% of undocumented students are undergraduates – Asian (48%), Chican@/Latin@ (44%) UC and UCSB efforts and resources – Habiba Simjee – Undocumented Student Services Coordinator

8. Undocumented Students : Key Terms AB540 – A California Assembly Bill passed in 2001 that allows eligible undocumented youth in the California to pay for in-state tuition in public colleges (UC’s, CSU’s, CCC’s). Many students in California replace the term undocumented with AB540. It is important to know that not all AB540 students are undocumented. Also, not all undocumented students qualify for AB540 benefits. - attended a CA high school for at least 3 years - graduated from a CA high school - lack a valid nonimmigrant visa (e.g., a J-1 student visa), and - affirm that if they do not have legal immigration status, they will seek it as soon as they are eligible to do so.

9. Undocumented Students : Key Terms/Funding DACA – An abbreviation for the Deferred Action for Childhood Arrivals federal program for certain eligible undocumented youth. If approved, recipients are protected from being deported from the country. The program also gives recipients work authorization and ability to apply for a social security number. The program does not grant recipients legal status or provide a pathway to obtain legal status; recipients remain undocumented. It is a temporary program that can discontinue at any moments.

10. Undocumented Students : Key Terms/Funding AB 130 is a state law that allows California colleges and universities to provide institutional scholarships to AB540 students. AB 131 is a state law allowing AB540 students to access California state-based financial aid that are not in conflict with federal law.

11. Undocumented Students : Key Terms/Funding Fellowships Undocumented graduate students who have AB 540 status are eligible for all UC financial aid, including private scholarships and fellowships donated to the regents and administered by UC. Fellowships have different requirements — some fellowships may be restricted to only U.S. citizens or permanent residents, while others may require employment (which means the student would need DACA status)

12. Undocumented Students : Key Terms/Funding Block Grants Undocumented graduate students who have AB 540 status are eligible for all UC financial aid, including block grants Block grants and (some) fellowships are one of the best places to look for graduate school funding as they don’t have to be repaid

13. Undocumented Students : Key Terms/Funding If a student does not have AB 540 status, that student cannot receive institutional fellowships or block grants from either UC or from private donors administered through UC.

14. Undocumented Students : Key Terms/Funding Employment and Research If a student has DACA certification, they may have an opportunity to work as a Graduate Student Researcher (GSR), Teaching Assistant (TA), Teaching Associate, Reader, or Tutor through their program. Note: If a student is eligible for DACA, but not for AB 540, they can still be employed by UC.

15. Undocumented Applicants Questions?

16. Veteran and Active Duty Military Applicants UCSB efforts and resources Kevin Hagedorn – Veterans and Military Services Coordinator http://www.sa.ucsb.edu/veterans/ Recruitment activities Local Military Bases

17. Veteran and Active Duty Military Applicants: Funding Katie Sattler – VA Certifying Official & Veteran Financial Aid Specialist http://www.sa.ucsb.edu/veterans/registrar-va-benefits

18. Veteran and Active Duty Military Applicants Questions?

19. Challenges and Strategies for Increasing Diversity in Graduate Programs

20. Introduction “Our academic community of faculty, students, and staff is characterized by a culture of interdisciplinary collaboration that is responsive to the needs of our multicultural and global society.” – UCSB Mission Statement “We are continually striving to maintain a diverse academic community through the recruitment and academic preparation of academically qualified students, and through the recruitment and retention of outstanding faculty and staff. “ – Chancellor Henry T. Yang The Graduate Division strives to improve diversity in graduate education though our outreach, recruitment and retention efforts. We want to support your department in these efforts as well through outreach activities and funding.

21. Thompson & Campbell, 2013

22. How do you create a campus culture supportive of diversity recruitment and outreach? Faculty involvement during outreach and recruitment Student involvement during outreach and recruitment Additional Proven Tactics Attend conferences and graduate school fairs Institutional partnerships with HBCUs and HSIs Create and grow campus research programs “Curricular mapping” (Thompson & Campbell, 2013) Faculty incentives for participation Offer competitive funding packages once admitted Recruitment Strategies that Work

23. Funding GradDiv Funds: GradDiv Department Outreach Funds GradDiv Department Recruitment Funds Financial Offers: Fellowships Support (Central, department, block) Student Academic Appointments (GSR, TA) Funding Opportunities: Extramural Support: Provide resources for applicants to seek external or private funding sources; encourage applicants to actively look for funds Financial resources: Provide resources for applicants about financial assistance, such as childcare grant, etc.

24. A UCSB Case Study 6 interviews with applicants who participated in outreach programs and enrolled at UCSB Major themes: – Research Interests – Faculty communication – Location – Sense of Community

25. A Strategic Communication Plan Goal: contact applicant regularly (once a week; once every two weeks) Department staff – email financial letter – call to help with financial letter – If additional recruitment money becomes available, set up campus visit Department faculty – Email department highlights and information – Advisor calls – Graduate student in lab calls/emails Graduate Division Dean – Email UCSB highlights and information College of Engineering Dean/College of Letters and Science Dean – Email UCSB highlights and information How can we help?

26. Challenges and Strategies for Increasing Diversity in Graduate Programs Questions?

27. Thank you!