1. Welcome to the Christopher Newport University Online Employment System Applicant Tutorial Employment@CNU CNU, an EO employer, is fully committed to Access and Opportunity. Developed by the Office of Human Resources

2. How to Complete and Submit Online Employment Applications for Christopher Newport University The following presentation will take approximately 20 minutes. This tutorial shows you how to complete and submit an application for hourly and full time classified positions. Click on to go to the next page.

3. Section 1: Getting Started After reviewing this tutorial, you will be able to use the system to: 1)Learn about employment opportunities at Christopher Newport University; 2)Complete an online employment application; 3)Apply for specific position(s); 4)Attach a resume or other document to your application for each position; and 5)Log in to the site to view your status for each position to which you have applied.

4. Information Needed To Begin Your Application: 1)Your complete education, employment, and reference information; and 2)An electronic (either Microsoft Word or PDF) copy of any document (such as a resume) you wish to attach to your application. Helpful Hints: 1)Do not use your browser's "Back", "Forward" or "Refresh" buttons to navigate the site. This may cause unexpected results, including loss of data or being logged out of the system. Please use the navigational buttons within the site; and 2)Remember to periodically save your data. After 60 minutes of inactivity the system will log you out to protect your security. If you have not saved your data, the data entered during that session will be lost; and 3)Review the requirements of the position as noted in the posting; and 4)Take a good look at yourself and take time to review your education, training, skills and experience. Become familiar with what you have to offer for the position. Do not overlook, take for granted or discount what you have to offer; and 5)Review what you have done in each paid or volunteer/internship job you have held. Describe your experience in clear terms and relate it to the job vacancy when you can. Do not assume the employer will know what you have done unless you clearly write it; and 6)If you are applying for a trade or technical position, be sure to describe the tools and equipment you have used and include any training licenses you may hold; and 7)Be sure to note in the appropriate space if you have a driver’s license, as many jobs require it; and 8)Too often applicants make the mistake of leaving key information out because of lack of space. If the application does not provide you enough space, consider providing a resume or cover letter; and 9)Remember the application represents you! Do your very best to communicate what you have to offer for the position and by certifying the application you are verifying that the information you have submitted is correct.

5. STEP 1 – Creating Your Login ID Click the “Create Application” link to select a User Name and Password and to create your application. Click the “Create Application” link to create a User Name, Password and your application.

6. Creating your Login ID (cont.) Creating Your Login ID (cont.) Select User Name and Password: Select User Name: Use between 6 and 20 letters or numbers. Password: Use between 6 and 20 letters or numbers. *** Re-enter Password: *** Samplename Create a User Name and Password that you will easily remember, as you will need them each time you log into Employment@CNU.edu User Name is case sensitive. Example “C” and “c” are different to the computer. Create a Password You will type this word twice, but only *** will appear to protect your Security. If you write down your user name and password please secure them in a safe place. Password is also case sensitive. Continue to Page 1 of Classified/Wage Application >> Continue After typing your information, click On the“Continue” button to go to the next page.

7. Creating Your Login ID (cont.) Password Retrieval Setup Type a question that will be easy to remember the answer. spot What is my pet’s name Type the answer here. Click here to go to the next page.

8. Creating Your application Creating Your Application To scroll down the page, use your mouse and the “scroll bar” here or simply press the “Page Down” key on your keyboard. There are several “pages” (or web pages) of information to create your application.. Each page will have information requiring you to “scroll down” to access.

9. Once you have completed this section, click here to go to the next page. You may quit the application process at any time by clicking the “EXIT” button. However if you do not save the page prior to exiting, you will lose the data you entered on the page. Creating Your Application (cont.)

10. The first screen displays your Personal Information screen, where you enter your name, address, and other similar information. Any information needed with an asterisk (*) next to it is required and must be answered to continue to the next screen. You will be unable to continue to the next page until you have entered the required information.

11. Error Messages If you have forgotten to complete any “required” information you will get an error message at the top of the page.

12. Error Messages (cont.) The “required” information you need to complete will be highlighted in yellow. Once you have completed the “required” information, click Continue to Next Page>> at the bottom of the screen to proceed to the next section. When you complete the required information on each page, you will have several options: Save and Stay on This Page – clicking this button will save the information you entered up to this point. Save and Return to Previous – clicking on this button will save your information and take you back to the previous page if you need to see or edit information you previously entered.

13. Voluntary Information This screen requests Voluntary Demographic Data. Although not required, it is greatly appreciated. Your information will remain anonymous and is only used for reporting purposes. Information you enter on this screen will have absolutely no bearing on any employment decision. When ready, click the Continue to Next Page button at the bottom of the page to continue your application.

14. Creating Your Application – Education On Page 3, you will list your educational experience. On this page, please list your educational experience. When you see a down arrow next to a box, click on it and select your answer from the list provided.

15. Creating Your Application – Education (cont.) NOTE: you can click “RETURN TO PREVIOUS” at any time to go back to a previous section. Once you have entered all of your education information, click here to go to the next page.

16. Creating Your Application - Employment On this page, please list your work experience. Remember to start with your most recent job. Fill in your job information as completely as possible.

17. Creating Your Application – Employment (cont.) Once you have entered all of your employment information, click on “Save and Continue To Next” button to go to the next page. NOTE: you can click “RETURN TO PREVIOUS” at any time to go back to a previous section. Remember you can view, edit or delete information that has been added. To add another entry regarding work experience, click here.

18. Creating Your Application - References On this page, please enter the names and contact information for references (individuals who know your qualifications) for the position to which you are applying.

19. Creating Your Application – Additional Information On this page, you must answer this question.

20. Creating Your Application (cont.) On this page, click the “View Application” link to review your application.

21. After clicking “View Application”, a new “window” will open on your computer screen displaying your completed application. Reviewing Your Application

22. NOTE: at the bottom of the application view screen you will notice a place for your signature. You need to sign an actual paper copy of your application if selected for an interview and/or if you are hired. When finished, click here to close the view window. Reviewing Your Application (cont.)

23. The Online ‘Consent’ Form You will electronically “sign” your application by clicking here. Then click here to save your application as is. Or click here to go back and make corrections. You will electronically “sign” your application by clicking here. This is your electronic “signature”. You must click this box to continue. On this page, please certify your application. Please read this information very carefully as you are certifying that it is correct.

24. After finishing your application, you will automatically be taken to a search postings screen, so you can apply for open positions. Search Postings

25. Now that you completed your application, it’s time to begin applying for positions. Section 2: Applying for a Position Step-by-step instructions to apply for positions

26. Applying for a Position Begin the process by searching for a posting (position). Search categories using a “drop-down” box.

27. Applying for a Position (cont.) For this tutorial, we will search on “Any” and it will list all classified and hourly postings. This “drop-down” box is used to see a list of classified or hourly postings. Click on SEARCH to bring up a list.

28. Click “VIEW” to see the Position details. Applying for a Position (cont.)

29. To apply for this position, click here. The position details are listed here. Scroll down using the scroll bar on the right to see all of the details of the position. Some positions may ask you to attach a resume, cover letter or other document to your application.

30. Answering Supplemental Questions Answer supplemental questions here. Select an answer for each question. A required question is denoted with a red asterisk. “No Response” is not an acceptable answer. You may use “No Response” to answer a non-required question. Submit your answers.

31. Answering Supplemental Questions (cont.) To electronically “sign” your application please click here. Click here to save your application to this position. Once you certify and submit your application you can not reapply or edit the application for the same posting. Or click here to cancel applying to this position.

32. Attaching Documents To An Application Attaching documents to an application may be required or optional. If required, you must attach the necessary document(s), such as a resume, cover letter, or other document. Please click “Attach” next to the relevant Document Type. If optional, you may attach a document. Click here to apply without adding a document.

33. Attaching Documents (cont.) Click here to search your computer’s hard drive or a floppy disc. You will need to have saved it in an electronic format such as a Word document or a PDF file. Or, copy and paste the text of your document here. Note that using this Paste box will not preserve the formatting of your documents (fonts, etc.)

34. A pop-up screen will open and you can locate your document in your files. You would then select the location of your file and double click. Attaching Documents (cont.)

35. For example, you would then click on the file name of your document (my resume). You would then click “Open” here. Attaching Documents (cont.) Please note that attaching a resume does NOT substitute for completing the application form.

36. Attaching Documents (cont.) Confirm your attachment by clicking “Attach” here.

37. Attaching Documents (cont.) To attach additional documents, Click another “Attach” link for the relevant document. To complete applying, click the “Finished Attaching Documents” button. In this example, we will click “Finished Attaching Documents”.

38. Completing Your Application CONGRATULATIONS! You have just applied for a position. Please write down your confirmation number. Click ”OK” and this will take you to Manage Applications where you can see the positions for which you applied.

39. Managing Applications You can check the status of each application you submitted. You can also review position details.

40. Managing Applications (cont.) To apply for additional positions, click Search Postings and follow the exact same process as before. Note you will NOT have to re-enter your entire application information. However, you may wish to edit your application before submitting. You will still need to answer any questions associated with the position, and/or attach document (resume, cover letter, etc.) if required.

41. Managing Applications (cont.) Whenever you return to the Online Employment System, just login using your User Name and Password.

42. Managing Applications (cont.) If you lose or forget your USER NAME, contact Human Resources by telephone (757) 594-7145 or email (hr@cnu.edu). If you forget your PASSWORD, Click here. Your secret question will be displayed for you to answer.

43. Thank you for your interest in Christopher Newport University! Thank you for your interest in Christopher Newport University! We seek talented individuals to help make CNU an even greater place to work and learn. We seek talented individuals to help make CNU an even greater place to work and learn. If you have questions or need assistance using Employment@CNU or this tutorial, please contact the Office of Human Resources at (757) 594-7145 or email hr@cnu.edu. If you have questions or need assistance using Employment@CNU or this tutorial, please contact the Office of Human Resources at (757) 594-7145 or email hr@cnu.edu. CNU, an EO employer, is fully committed to Access and Opportunity.

44. Frequently Asked Questions Q) Where do I begin? A)To begin the application process, please select a user name and password that you will easily remember. You should write down your user name and password, as you will need it to apply for other positions or check the status of your application the next time you visit the site. Q) What information will I be asked to provide? A)You will be asked to provide personal information such as name, address, phone number, etc. You will also be asked to provide information about your education and employment, as well as contact information regarding your employment history and references. Please gather this information before beginning the application. Q) How do I save my application? A)You must click “SAVE” on the final page of the application in order to save your information. If you close your Internet browser or lose your Internet connection before clicking “SAVE” on the final page, your application will not be saved. Q) What if I want to submit a resume, cover letter, or other documents? A)If you choose, you will be able to submit a unique resume, cover letter or other document each time you apply for a position. You may attach a different resume for each position. This process occurs AFTER you click the “apply to position” button and answer any position specific questions. Q) Can I copy selected information into the application from another electronic document? A)Yes; for example, you can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form. Q) What if I do not have a computer? A)Stop by the CNU Office of Human Resources (CNU-HR) during regular office hours and we will assist you on HR computers. Other options include, your local library and the Virginia Employment Commission. Q) What if I have additional questions or need possible accommodations? A)Inquiries or requests for reasonable accommodations may be directed to CNU-HR (757) 594-7145 or TDD (757) 594-7938.