1. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

2. 2  Day 1: o Welcome, Overview, Organization and Objectives o Chemical Management Overview o Fundamentals of Chemical Inventory Management Systems (CIMS) o Group Discussion: Current Inventory Management o Chemical Procurement: Approvals, Ordering and Tracking o Central Receiving & Storage: Advantages & Disadvantages o CIMS Software: Installation, Setup and Basic Features  Day 2: o Chemical Storage and Use in Labs: Receiving, Storage & Tracking o Standard Operating Procedures (SOPs) o SOP Activity: Chemical Procurement, Receiving & Storage o CIMS Activity: Chemical Storage and Use in Labs o Chemical Waste and Disposal: Inventory management practices o Inventory Audits & Reporting o CIMS Software: Inventory Setup, Tracking, Audits and Removals o CIMS Exercise: Inventory Audits, Reports, Waste and Removal o SOP Activity: Inventory Audits, Reports, Waste & Disposal  Day 3: ◦ SOP Activity: Complete Draft SOPs ◦ CIMS SOP Test Stations ◦ Group Discussion: Issues of CIMS Implementation ◦ Group Activity: CIMS Implementation, Action Plan and Schedule ◦ Next Steps and Conclusions

3. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000. Practice and Completion of Draft SOPs

4. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

5.  Get into your groups  Four CIMS Test Stations: ◦ Procurement ◦ Receiving & Storage ◦ Audits & Reporting ◦ Waste & Disposal  Each station has a list of tasks to perform ◦ Complete all tasks before moving to the next station 5

6. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

7. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

8. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

9. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

10.  Consider: ◦ Differences between current and ideal situation for chemical management ◦ Incremental changes and improvements  What will be easy, difficult, quick, long-term?  What will make the biggest differences?  What are barriers to CIMS? ◦ What level to begin with? ◦ Potential for expansion? ◦ Changes to CIMS software?  Other considerations… 10

11. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

12.  Get into groups of 3-5 people  Assess how your lab handles chemical management at all stages of the chemical life cycle  Create a plan to improve chemical management in your lab ◦ Consider all levels of CSS controls ◦ What support or resources are needed? ◦ Who will need to be a part of the effort? 12 Recycling Procurement Storage Transport Use Waste Disposal

13. Task1 month3 months6 months1 year On-going/ Continuous SOP Draft SOPs complete Management Approval of SOPs Staff Training and SOPs implementation First SOP Annual Review Review/Revision Chemical Procurement: Task1 month3 months6 months1 year On-going/ Continuous Add chemicals to CIMS software Train staff and students on CIMS Each lab must submit chemical inventory to CIMS Admin First CIMS Audit Second CIMS Audit Inventory modifications, Audits, reporting Chemical Tracking and Management: 13

14. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

15. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.

16. 16  Follow up plan: ◦ Periodic: We will send an email for progress updates and to help answer questions that arise in implementation:  1 month, 3 months, 6 months, and 1 year  Update on CIMS use and progress:  SOPs status  Personnel training status  Inventory database status (examples):  Entry of labs into Master Inventory  Assigning Ownership of all chemicals  Identifying chemicals of concern  Chemical storage status (examples):  Segregation  Use of recommended cabinets & storage units  Secondary containment  Access controls  Protection of Chemicals of Concern  Update on chemical management actions (examples):  Assignment of personnel duties for chemical management  Disposal of old chemicals  Minimizing “Orphan” chemicals ◦ Ongoing coordination & support:  CIMS software troubleshooting  CIMS software upgrades  CIMS software Manual/information updates

17. SAND Number: 2013-8081 P Sandia is a multi-program laboratory operated by Sandia Corporation, a Lockheed Martin Company, for the United States Department of Energy’s National Nuclear Security Administration under contract DE-AC04-94AL85000.