1. Chapter 5 Using Business Information Sets
Microsoft Publisher 2010
Chapter 5
Using Business Information Sets

2. Objectives Design a letterhead Create a business information set
Insert business information fields into a publication
Use the Measurement toolbar to position and scale objects
Create and apply a new text style
Insert an automatically updated date and time
Using Business Information Sets

3. Objectives Apply the read-only attribute to a publication
Add user-friendly features to an interactive publication
Create an envelope
Change printer page settings
Create and print business cards
Publish a portable PDF/XPS file
Embed fonts in a publication
Using Business Information Sets

4. Project – Business Cards and Stationery
Using Business Information Sets

5. General Project Guidelines
Design the letterhead
Employ reusable business information sets
Apply styles
Make interactive publications user-friendly
Create files in portable formats
Using Business Information Sets

6. Creating a Letterhead Template
In the New template gallery, scroll as necessary to click Letterhead in the More Templates area
Scroll to the More Installed Templates area and click the desired letterhead
Click the Color scheme box arrow and select the desired color scheme
Click the Font scheme box arrow and select the desired font scheme
If necessary, click the Include logo check box to select it
Click the Create button to display the letterhead page
Using Business Information Sets

7. Creating a Letterhead Template
Using Business Information Sets

8. Creating a Business Information Set
Click the Business Information button (Insert tab | Text group) to display the list of business information fields and commands
Click Edit Business Information to display the Create New Business Information Set dialog box
Enter the desired data in the appropriate fields
Click the Change button to display the Insert Picture dialog box
Navigate to the location of the picture you wish to insert
Using Business Information Sets

9. Creating a Business Information Set
Double-click the file to insert the logo
Click the Save button to save the business information set and display the Business Information dialog box
Click the Update Publication button
Using Business Information Sets

10. Creating a Business Information Set
Using Business Information Sets

11. Inserting a Business Information Field
Click the area where you wish to insert the field
Click the Business Information button (Insert tab | Text group) to display the list of new business information fields and commands
Click the desired field to insert it into the publication
Using Business Information Sets

12. Inserting a Business Information Field
Using Business Information Sets

13. Displaying the Measurement Toolbar
Click the Measurement button (Drawing Tools Format tab | Size group) to display the Measurement toolbar
Using Business Information Sets

14. Positioning Objects Using the Measurement Toolbar
Select the object to position
Enter the desired values in the Horizontal Position, Vertical Position, Width, and Height boxes
Using Business Information Sets

15. Positioning Objects Using the Measurement Toolbar
Using Business Information Sets

16. Sampling a Font Color
Select the text to which you wish to apply the sampled font color
Click the Font Color button arrow (Text Box Tools Format tab | Font group) to display the Font Color gallery
Click Sample Font Color in the Font Color gallery to display the eyedropper mouse pointer
Click the font color to sample to apply it to the selected text
Using Business Information Sets

17. Sampling a Font Color
Using Business Information Sets

18. Creating a New Style
Click the Styles button (Home tab | Styles group) to display the Styles gallery
Click New Style to display the New Style dialog box
In the ‘Enter new style name’ text box, type the desired style name to name the style
Click the Font button to display the Font dialog box
Enter the desired size in the Size box to set the font size
Click the desired effects
Click the OK button to close the Font dialog box
Click the OK button to close the New Style dialog box
Using Business Information Sets

19. Creating a New Style
Using Business Information Sets

20. Applying the New Style
Select the text to which you wish to apply the style
Click the Styles button (Home tab | Styles group) to display the Styles gallery
Scroll and then click the desired style to apply it to the text
Using Business Information Sets

21. Applying the New Style
Using Business Information Sets

22. Creating a Formatted Text Box
Click the Draw Text Box button (Home tab | Objects group) to select it
Drag to create a large rectangle that fills the white area in the center of the letterhead
If necessary, click the Font box arrow and then click the desired font in the Font gallery
If necessary, click the Font Size box arrow and then click the desired font size in the Font Size gallery
Using Business Information Sets

23. Creating a Formatted Text Box
Using Business Information Sets

24. Inserting an Automatic Date
Click the Date & Time button (Insert tab | Text group) to display the Date and Time dialog box
Click the desired format in the Available Formats list
Click the Update automatically check box so that it contains a check mark
Click the OK button to close the dialog box
Using Business Information Sets

25. Inserting an Automatic Date
Using Business Information Sets

26. Setting the Read-Only Attribute
Right-click the icon representing the file for which you wish to set the read-only attribute
Click Properties on the shortcut menu to display the Properties dialog box
If necessary, click the General tab to display its settings
Click to place a check mark in the Read-only check box in the Attributes area
Click the OK button to close the dialog box and apply the read-only attribute
Using Business Information Sets

27. Setting the Read-Only Attribute
Using Business Information Sets

28. Opening a Publication from the Recent Documents List
Click Recent in the Backstage view to display the Recent Documents list
Click the desired recent file in the Recent Documents list to open the file
Using Business Information Sets

29. Opening a Publication from the Recent Documents List
Using Business Information Sets

30. Typing a Letter Click to place the insertion point
Type the desired text
Using Business Information Sets

31. Creating an Envelope
With the New template gallery displayed, click Envelopes to display the available templates
Scroll down to the More Installed Templates area and then click the desired template
Choose the desired color scheme
If necessary, click the Business information box arrow, and then select the desired business information set
Click the Page size button arrow to display the list of page sizes
Using Business Information Sets

32. Creating an Envelope Click the desired page size
If necessary, click to place a check mark in the Include logo check box
Click the Create button to display the envelope
Using Business Information Sets

33. Creating an Envelope
Using Business Information Sets

34. Addressing the Envelope
Click the placeholder text in the address text box to select it
Type the desired address
Using Business Information Sets

35. Choosing Settings and Printing the Envelope
Display the Backstage view and then click the Print tab to display the Print gallery
Verify the printer name on the Printer Status button will print a hard copy of the publication. If necessary, click the Printer Status button to display a list of available printer options and then click the desired printer to change the currently selected printer
Click the Pages button to display the Pages list. Scroll down in the list to display Envelope
Using Business Information Sets

36. Choosing Settings and Printing the Envelope
Click Envelope in the Pages list
Click the Print button in the Print gallery to print the envelope on the currently selected printer
Using Business Information Sets

37. Creating a Business Card
With the New template gallery displayed, click Business Cards to display the templates
Click the desired preview
Choose the desired color scheme, font scheme, and page size
Choose the desired business information set
If necessary, place a check mark in the Include logo check box
Click the Create button
Using Business Information Sets

38. Creating a Business Card
Using Business Information Sets

39. Printing the Business Cards
Display the Backstage view and then click the Print tab to display the Print gallery
Verify that the printer name on the Printer Status button will print a hard copy of the publication. If necessary, click the Printer box arrow to display a list of available printer options and then click the desired printer to change the currently selected printer
Click the Pages button to display the Pages list
If necessary, click ‘Multiple copies per sheet’ to select the option
Using Business Information Sets

40. Printing the Business Cards
Type the desired number of copies in the ‘Copies of each page’ box
Click the Layout Options button to display the Layout Options dialog box
Set the desired layout options
Click the Close button to close the Layout Options dialog box
Click the Print button in the Print gallery to print the business cards on the currently selected printer
Using Business Information Sets

41. Printing the Business Cards
Using Business Information Sets

42. Publishing in a Portable Format
Display the Backstage view and then click Save & Send tab to display the Save & Send gallery
Click the Create PDF/XPS Document tab to display the Create a PDF/XPS Document pane
Click the Create PDF/XPS button to display the Publish as PDF or XPS dialog box
Navigate to the desired save location
Click the Options button to display the Publish Options dialog box
Using Business Information Sets

43. Publishing in a Portable Format
If necessary, in the ‘Specify how this publication will be printed or distributed.’ area, click ‘High quality printing’
If necessary, in the ‘Include nonprinting information’ area, click both check boxes to select them
Do not change any of the other default values
Click the OK button to close the Publish Options dialog box
Click the Publish button to create the portable file
Click the Close button on the PDF or XPS title bar to close the display of the portable file
Using Business Information Sets

44. Publishing in a Portable Format
Using Business Information Sets

45. Embedding Fonts
With the publication open, click the Info tab in the Backstage view
Click the Commercial Print Settings button in the Info gallery to display the list of settings
Click Manage Embedded Fonts to display the Fonts dialog box
Click to place a check mark in the ‘Embed TrueType fonts when saving publication’ check box
If necessary, click to place a check mark in the ‘Do not embed common system fonts’ check box and the ‘Subset fonts when embedding’ check box
Click the OK button to close the Fonts dialog box
Using Business Information Sets

46. Embedding Fonts
Using Business Information Sets

47. Deleting the Business Information Set
Click the Business Information button (Insert tab | Text group) to display the list of business information fields and commands
Click Edit Business Information to display the Business Information dialog box
If necessary, click the Select a Business information set box arrow and then click the business information set you wish to delete
Click the Delete button to delete the business information set
When Publisher displays a dialog box asking you to confirm the deletion, click the Yes button
Click the Close button to close the Business Information dialog box
Using Business Information Sets

48. Deleting the Business Information Set
Using Business Information Sets

49. Chapter Summary Design a letterhead Create a business information set
Insert business information fields into a publication
Use the Measurement toolbar to position and scale objects
Create and apply a new text style
Insert an automatically updated date and time
Using Business Information Sets

50. Chapter Summary Apply the read-only attribute to a publication
Add user-friendly features to an interactive publication
Create an envelope
Change printer page settings
Create and print business cards
Publish a portable PDF/XPS file
Embed fonts in a publication
Using Business Information Sets

51. Microsoft Publisher 2010
Chapter 5 Complete