1. Presentation Title Goes Here …presentation subtitle. Inventory Management and Bar-code Implementation Ella Herrera Prantilla TT Chang Genetic Resources Center

2. Presentation Title Goes Here …presentation subtitle. Genebank Information System IRRI-GRIMS

3. What is IRRI-GRIMS? IRRI-Genetic Resources Information Management System Functionalities are based on International Rice Genebank Collection Information System (IRGCIS), except that: –It uses ICIS schema (GMS, IMS and DMS). –It uses database backend independent IDE (Borland Delphi 2000). –New features/ functionalities are added and/or modified to adopt to changing (genebank) users’ requirements. –ICIS applications are called within the program (i.e. no need to launch the ICIS Launcher to open SetGen, for example). Assists genebank staff to systematically perform their day- to-day activities and operations –Performs germplasm associated operations inside the genebank and outside the field

4. What does IRRI-GRIMS do? Seed Acquisition –maintaining and making available of detailed information about sample’s origin and its main characteristics (passport data); processing of incoming sample; assigning of IRGC accession number; and determining the MLS status Seed Characterization –management of observed morphological and agronomic traits, as well as reactions to biotic and abiotic stresses, of acccessions Seed Multiplication –periodically rejuvenating and increasing of the accessions by monitoring the seed stock and viability Seed Management –Inventory management; storing and maintaining the accessions in a cold store rooms and sending of backup duplicates to NCGRP and Svalbard –periodically monitoring of seed viability System Administration –Database manager’s interface in managing the user interfaces (i.e. Grant and revoke access to specific interface)

5. Passport data Names Inventory data

6. Presentation Title Goes Here …presentation subtitle. Inventory Management

7. Base Collection 2 tin cans are made per accession. 60 grams/ tin *No actual weight measurement for base collection until GPG1.

8. Active Collection Aluminum foil bags (bulk) Aluminum packets (10grams) - for distribution

9. Equipment 2 units Mettler Toledo Weighing Balance Mettler Toledo Balance Link Software 2 units Parallel Cable –Used to connect the Weighing Balance and the computer 4 units Symbol LS2200 Barcode Scanner 590,000 CILS labels (Computer Imprintable Labels Systems) –Approx. 21,800 A4 sheets (27 labels / sheet) –Customized to withstand changing temperature and humidity for more than 100yrs LaserJet Printer

10. Barcode Label LOTID

11. Register the donor info of the incoming batch of seed Create temporary acc ID Register passport info Process seed for initial seed increase Monitor samples in the field Check viability and harvest Passed? Create accession Passed When do we create a seed lot? Acquisition Fail CREATE SEED LOT

12. Select planting material based on viability, species, and current stock Withdraw seeds Monitor samples in the field Check viability and harvest Passed? Passed Fail CREATE SEED LOT When to create a seed lot? Seed increase

13. Use of Barcode Technology BASE Collection

14. Summary Started in September 2005. Complete inventory and data cleaning are made possible during GPG1 funded barcoding activity.

15. Limitations Seed movement and tracking within and outside organizational unit are still not documented by the application. Experimental data in the field are still being recorded using paper and pencil, not through handheld device.

16. Plans Extend the scope of barcode technology to include field operations, seed health testing, and seed distribution

17. Presentation Title Goes Here …presentation subtitle. Thank you