1. OSP A/R Training Part 1 Banner vs. Access Database Invoicing vs. Letter of Credit Part 2 Application of Payments Reconciling and Revenue Corrections Best Practices

2. Grants Billing Module vs. Access A/R Database Grants Billing Module in Banner Automation Entry of Receivable Using Revenue Account Codes Expectations for the Future

5. Grants Billing Module vs. Access A/R Database Access A/R Database Shadow System Monitors “True” Accounts Receivable Process

6. Grants Billing Module vs. Access A/R Database

7. Invoicing vs. Letter of Credit Letter of Credit Award Conditions Types Reporting Requirements Timing Expectations of Fiscal Managers/OSP Specialists »Current Authorized Amount »End Dates »Corrections »Final Reports and Approval from Financial Officer

8. Invoicing vs. Letter of Credit Invoicing Formats »MSU Standard Invoice (preferred) »MSU Lump Sum »SF-270 »Agency Specific Formats

13. Invoicing vs. Letter of Credit Reports Not a Mechanism for Requesting Reimbursement! SF-269 (Long and Short Form) SF-272 Federal Cash Transaction Report

17. Invoicing vs. Letter of Credit Invoice Checklist »See Handout

18. Application of Payments Payments from Sponsor What happens when the Sponsor sends the check to the dept? Abatements Service Centers, Invoice Credits

19. Application of Payments FRAAREV Detail Codes »GCSH »GWIR »GIUJ »GSUB »GCOR »PCON

20. Application of Payments Checks vs. Electronic Payments Checks Process Wires »42RGC (Clearing Account) Banner Screens FRAAREV FRIBDET FRIGSUM

25. Application of Payments Documentation Available Check Logs Copies of Check Stubs + Deposit Slips Inter Unit Journals & Wire Payment Paperwork Utilize the A/R staff, we can help identify and find the needed documentation

26. Reconciling Revenue PCON Conversion 1257 active grants, 76 remaining from conversion Ties back to FRIGITD Worksheet Example See Attachment

27. Revenue Corrections Grant to Grant Grant to Non-Grant & Vice-Versa Returning Funds to the Sponsor See Attachment Approvals

28. Sponsor Non Payment 2 nd Requests Follow –up Phone Calls Letters Legal Council Prior approval from Financial Officer or Mgmt

29. Helpful Reports ICHIBAN Cash Management Report Find Payment Report Billing Summary Report FRAAREV Downloading Detail from Banner

30. Best Practices Follow Billing/Invoicing Matrix Set Billing Minimums Use the Cash Management Report to Confirm Invoice Output Utilize the MSU Report as a Tickler Rather Than an Invoice Format The ITD Always Accompanies an Invoice Rollups- Provide Pmt Details to A/R Staff Bring Invoice Errors to A/R Team’s Attention Negotiate Invoicing Language if the Sponsor is Requiring Detailed Back Up Private Sponsors With No Stipulations- Bill Them Upfront Grant Billing is not an Option, IT IS A REQUIREMENT