1. RAND PARK HIGH Annual General Meeting
24 October 2013

2. Agenda Welcome and Apologies Previous Minutes and matters arising
Chairman’s Report
Principal’s Report
2012 Audited Financials
Overview of 2013
Proposed 2014 Budget
Resolutions
General
2002 Inv. Bus Plan

3. Chairman’s Report
Mr. Garth Johnson

4. Principal’s report
Mr. Alan Wilke

5. Financial Reporting
Mr. Garth Johnson

6. Overview of 2012 Audited Financials
Fees Income R
Other Income R
Expenses -R
Capital Expenditure -R
(Loss) / Profit R

7. 2013 Year end Forecast Income R 29 164 712 Budget R 28 680 021
Expenditure R
Budget R
Operating Loss (96 534)
Profit: Budget R

8. Review of 2013 Income 2013 Forecasted Income R 29 164 712
School Fees R
GDE Funds R
Squires Fund Raising R
Other Income R

9. Review of 2013 Expenses
2013 Forecasted Expenditure R

10. Capex Outlay 2013 The Capex items were: R1 928 630 Buildings R 340 000
Upgrading of Consumer Centers R
Cricket Field upgrade R
Hockey Field seating R
Desks & Chairs R
IT Equipment R
Fitness Equipment R

11. Security Guard Hut

12. Shade Covers at the Pool Area

13. Bathrooms

14. Roof mounted data projectors

15. Consumer Centres

16. Consumer Centres

17. Security Cameras

18. Learner Lockers

19. Prefab maintenance

20. Pavilion Ceilings

21. Seating at Hockey Field

22. Cricket Nets

23. School Enrolment
2012:
2013:
2014: 1500

24. Staff summary GDE SGB TOTAL Principal 1 Deputy Principals 2 4
Heads of Department 8 6 14
Teachers 41 22 63
Administrative Staff 12 16
Support Staff 7 19
Total 54
117

25. 2014 Budget The budget covers:
The cost of maintaining the level of education offered to the learners by the school
All operational, security, maintenance, staff remuneration and capex expenses
The Role of the School Governing body is to review and support the budget setting
The Parent body approves the annual budget

26. 2014 Budget setting
To ensure Rand Park High remains a competitive and sought-after public school, in all aspects.
The need to retain quality educators in the school and ensure manageable class sizes
The need to improve and introduce the best practice in the field of technology and infrastructure
Compliance with the South African Schools Act
Continued maintenance and upgrading of the school building

27. 2014 Budget Objectives Income must exceed expenditure
Ensure the quality of education is maintained and improved
Offer a balanced range of learning and other activities
Maintain the best practice in the field of technology and infrastructures
The need for expenditure to run the school effectively
Maintain a secure, safe and clean environment
Adequate equipment to meet the school operational needs

28. Key factors for 2014 Budget setting
Learner enrollment numbers
Payment of fees – exemption and bad debt ratios
The lack of funding from the Government in respect of exemptions and bad debts
Limited income from the Government
Salary budget is critical to pupil/educator ratio and distinguishes our school from many other schools
School fees to cover all essential educational and operational expenses
Expenditure is limited to funds collected
Cutting fees will result in a reduction in facilities, teaching staff, choice of subjects and extra-murals

29. Summary of Proposed 2014 Budget
School Fee Income R
Other Income R
Total Income R
Expenditure R
Surplus R

30. Expenditure summary 2013 Budget 2013 Forecast 2014 Budget ADMIN EDAIDS
MAINTENANCE
MAINTENANCE - ROOF PR
PRINTING
REQUIREMENTS
SECURITY
TECHNICAL SUPPORT R R R - R R R R R R R R R R R R R R R R R R R
cont…

31. Expenditure summary 2013 Budget 2013 Forecast 2014 Budget CULTURAL
SPORTS
SPORTS - CAPEX
TRANSPORT
EVENT CO-ORDINATION
SALARIES
CAPEX
CONTINGENCY R R - R R R R R R R R R R R R R R R R R
TOTALS R R R

32. 2014 Proposed Capex Main Items: New Tractor
Upgrading staff village ablution facilities
Replacement of IT equipment
Possible Fitness Centre
Upgrade Labs to the latest Delphi version

33. Proposed 2014
School Fees

34. School Fees
No school can operate successfully if inadequately funded. The primary reason for deteriorating standards in some schools is the relatively low level of funding to these schools
Historically our fees have fallen into the same general bracket as Northcliff, Bryanston,Fourways, Hyde Park and Parktown Girls.
We are typically more expensive than schools like Allen Glen, Ferndale and Roosevelt.
Our fees are significantly lower than private schools like Trinityhouse, Aurora and St Stithian’s. .

35. Local School Fees 2013 2014 Increase Allen Glen Ferndale Roosevelt
Fourways
RAND PARK
Parktown Girls
Bryanston
Northcliff
Hyde Park
Greenside
Parktown Boys
Trinity
Aurora
St Stithians
16 350
14 100
16 104
(Gr8) – (Gr9-12)
24 680
26 150
27 650(Gr8-9) – (Gr10-12)
(Gr8) – (Gr9-12)
(Gr8/New) (Gr9-12)
25 000
30 900
64 900(Gr8-9) – (Gr10-12)
58 488
97 206
(tablet excl) or (tablet inc)
15 000
17 200
(Gr8) (Gr9-12)
?????????????
28 372
30 000(Gr8-9) – (Gr10-12)
(Gr8) – (Gr9-12)
(Gr8\New) – (Gr9 – 12)
26 250
33 526
64 336
1 650 / 3 650
900
1 096
2 580 / 2 480
2 222
2 350 / 1 996
2 240 / 2 120
2 422
1 250
2 626
5 848
9 720

36. Proposed Fee Structure
2014 School fees proposed as
Gr 8: R27 400
Gr 9 – 12: R26 900
New Learners: R500 (additional)
Incentives offered for early payment
Debit order arrangement

37. Local School Fees 2013 2014 Increase Allen Glen Ferndale Roosevelt
Fourways
RAND PARK
Parktown Girls
Bryanston
Northcliff
Hyde Park
Greenside
Parktown Boys
Trinity
Aurora
St Stithians
16 350
14 100
16 104
(Gr8) – (Gr9-12)
24 680
26 150
27 650(Gr8-9) – (Gr10-12)
(Gr8) – (Gr9-12)
(Gr8/New) (Gr9-12)
25 000
30 900
64 900(Gr8-9) – (Gr10-12)
58 488
97 206
(tablet excl) or (tablet inc)
15 000
17 200
(Gr8) (Gr9-12)
(Gr8) – (Gr9-12)
28 372
30 000(Gr8-9) – (Gr10-12)
(Gr8) – (Gr9-12)
(Gr8\New) – (Gr9 – 12)
26 250
33 526
64 336
1 650 / 3 650
900
1 096
2 580 / 2 480
2 720 / 2 220
2 222
2 350 / 1 996
2 240 / 2 120
2 422
1 250
2 626
5 848
9 720

38. Fees Policy
Fees are levied in terms of The South African Schools Act # 84 of 1996 section 38 and 39.
In terms of Section 40 parents have a legal obligation to pay school fees. The school do not have to enter into a contract with parents to pay school fees.
School fees is a statutory obligation, which a learner’s parents must pay and the parents (married, unmarried or divorced) are jointly and severally liable unless and to the extent of them being exempted.
The governing body may by process of law enforce the payment of school fees by parents who are liable to pay in terms of The South African Schools Act #84 of 1996 section 40.
The governing body will follow Section 41 (5) when initiating legal action to enforce the payment of school fees.

39. Exemption Policy
Exemption from School Fees are available to qualifying parents in terms of The South African Schools Act # 84 of 1996 section 39.
Exemptions are granted as stipulated in the Exemption Regulation Gazette no dated 13 October 2006.
Parents who wish to be exempted from the payment of school fees must apply annually to the SGB.
The income of both parents irrespective of their marital situation or the maintenance agreement are used in the calculation of exemption. A maintenance agreement cannot be enforced on a third party being the school.
Exemptions are funded from school fees.

40. SCHOOL FEES ARE PAYABLE IN ADVANCE
Payment Methods
SCHOOL FEES ARE DUE AND PAYABLE ON THE 1ST DAY OF SCHOOL.
SCHOOL FEES ARE PAYABLE IN ADVANCE
10 % Discount for doing so:
Gr 8: Payment by 31 January 2014 = R24 660
Gr 9 to Gr 12 Payment by 31 January 2014 = R24 210
Alternative monthly payment plans (January 2014 to October 2014)
Gr 8 Debit orders of R2 740
Gr 9 to Gr 12 Debit orders of R2 690
Gr 8 Cash or direct deposit of R2 740
Gr 9 to Gr 12 Cash or direct deposit of R2 690

41. Payment Methods continued
HOWEVER
Should alternative payment commitments fail to be met or adhered to at ANY stage:
THE FULL SCHOOL FEE AMOUNT WILL BECOME DUE AND PAYABLE IMMEDIATELY
SCHOOL FEES ARE STATUTORY DEBT WHICH IS PRESCRIBED BY LAW AND MAY NOT BE REFERRED TO A DEBT COUNCELLOR FOR DEBT REVIEW UNDER SECTION 129 OF THE NATIONAL CREDIT ACT.

42. Tours & Camps 2014 Planned Tours & Camps for 2014: CRICKET
1st Team to Kwazulu-Natal during September Holidays.
U14 team to Durban during September Holidays.
WATERPOLO
1st Team Boys to Port Elizabeth during September Holidays.
1st Team Girls to Port Elizabeth during September Holidays.
RUGBY
1st Team to Margate during March Holidays.
U16 to Durban during March Holidays.
U15 and Y16 to Brits during March Holidays

43. Tours & Camps 2014 continued
NETBALL
1st Team Tour to Cape Town during March Holidays.
U15, U16 and U17 tour to Margate during March Holidays.
HOCKEY
1st Team Boys to Kwazulu-Natal during March Holidays.
1st Team Girls to Kwazulu-Natal during March Holidays.
LEADERS CAMP
Leaders camp during September.
HIKING
St. Lucia during the September Holidays

44. Approval of Budget Budget as tabled proposed by School Governing Body
To be approved by this meeting

45. Resolutions of the Parent Body present at the AGM

46. Resolution 1
That Rand Park High will be a fee paying public school

47. Resolution 2
Rand Park High will offer the following education programmes.
Grade 8 & 9 will follow the General Education and Training programme
Grade 10, 11 & 12 will follow the Further Education and Training programme
These programmes include the following:
All relevant learning area information and core notes
All relevant educational speakers with relevant information to the academic core syllabi
cont…
2002 Inv. Bus Plan

48. Resolution 2 cont
Educational trips where specified as a compulsory element of the specific learning area
Transport for pupils selected to represent RPHS for the extra-curricular programme
Excluded from the programme are the following:
Text books
Stationery
All tours offered by the school outside the compulsory excursion as stipulated by the curriculum
School uniform
Sports equipment and sports uniform

49. Resolution 3 R27 400 per Gr8 learner R26 900 per Gr9 to Gr12 learner
The annual school fees for Rand Park High for the year 2014 shall be
R per Gr8 learner
R per Gr9 to Gr12 learner

50. Resolution 4
That certain extended payment dispensations will be allowed, as presented and approved by the finance committee, subject to the clear understanding that should extended term payment commitments fail to be met, all school fees will become immediately due and payable

51. Resolution 5
The criteria and procedures to be applied for the total, partial or conditional exemption from the requirement to pay school fees, will be governed by :
The South African Schools Act # 84 of 1996
Exemption Regulations 18 October 2006
National Norms and Standards for school funding 31 August 2006 (Gazette no 29179)

52. Resolution 6
That the Financial Budget for 2014 be accepted as presented

53. Resolution 7
That M Kruger Auditing Incorporated be re-appointed as the auditors for Rand Park High School for 2014

54. Resolution 8
That the Governing Body be authorised to make adjustments to planned expenditure – of both an operating and a capital nature – in order to meet the needs of the School as they may arise from time to time without needing to refer such adjustments back to the Parent Body of the School for prior approval

55. Resolution 9
The SGB is empowered to pay additional remuneration to state employees to attract and / or retain the best educators and staff and this amount is included in the Budget for 2014 and is to be submitted for approval by the Department of Education in terms of Section 38a of the South African Schools Act.

56. Resolution 10
Payment of School fees is a statutory obligation. In order to enforce this all monies received by the school will be allocated to outstanding school fees.

57. General

58. Thank you for coming