1. Skills for Success: Excel Association of Soil & Water Conservation Districts Summer Conference By: Darci Harrison

2. Create Workbooks with Excel  Skill 1: Create and Save New Workbooks  Skill 2: Enter Worksheet Data and Merge and Center Titles  Skill 3: Construct Addition and Subtraction Formulas  Skill 4: Construct Multiplication and Division Formulas  Skill 5: Adjust Column Widths and Apply Cell Styles  Skill 6: Use the SUM Function  Skill 7: Copy Formulas and Functions Using the Fill Handle  Skill 8: Format, Edit, and Check the Spelling of Data  Skill 9: Create Footers and Change Page Settings  Skill 10: Display and Print Formulas and Scale Worksheets for Printing  Skill 11: Create New Workbooks from Templates

3. Create Workbooks with Excel  Key Terms  Workbook  Worksheets  Active Cell  Cell Reference  Formula Bar  Common Ways to Move or Scroll Through a Worksheet  INSERT CHART FROM PAGE 35

4. Create Workbooks with Excel Skill 2: Enter Worksheet Data and Merge and Center Titles  Selecting a range  Home tab > Alignment Group > Merge & Center button

5. Create Workbooks with Excel Skill 3: Construct Addition and Subtraction Formulas Skill 4: Construct Multiplication and Division Formulas  Creating a Basic Formula  All Formulas MUST begin with an = (equal sign)  Example =B4+C4 Symbols Used in Excel for Arithmetic Operators Operator SymbolOperation + (plus sign)Addition - (minus sign)Subtraction (also negation) * (asterisk)Multiplication / (forward slash)Division % (percent sign)Percent ^ (caret)Exponentiation

6. Create Workbooks with Excel Skill 5: Adjust Column Widths and Apply Cell Styles  Row/Column Heading  Applying Cell Styles  Select Your Cell for Formatting > Home Tab > Styles Group > Cell Styles

7. Create Workbooks with Excel Skill 6: Use the SUM Function  Select the cell you would like your total to appear in.  Home Tab > Editing Group > SUM button

8. Create Workbooks with Excel Skill 7: Copy Formulas and Functions Using the Fill Handle  Fill Handle- the small black square in the lower right corner of the selection

9. Create Workbooks with Excel Skill 8: Format, Edit, and Check the Spelling of Data Skill 9: Create Footers  Formatting Numerical Data  Home Tab > Styles Group > Click Cell Styles > Number Format  Spell Check  Press Ctrl + Home to make cell A1 active  Review Tab > Proofing Group > Spelling Button  Create Footer  Insert Tab > Text Group > Header & Footer

10. Create Workbooks with Excel Skill 10: Display and Print Formulas and Scale Worksheets for Printing Skill 11: Create New Workbooks from Templates  Display and Print Underlying Formulas  Formulas Tab > Formula Auditing group > Show Formulas button  Scale Worksheet for Printing  Page Layout Tab > Dialog Box Launcher > In Page Setup Dialog box > Print Preview

11. Create Charts  Skill 1: Construct and Copy Formulas Containing Absolute Cell References  Skill 2: Format Numbers  Skill 3: Create Column Charts  Skill 4: Format Column Charts  Skill 5: Create Pie Charts and Chart Sheets  Skill 6: Explode and Color Pie Slices, and Insert Text Boxes

12. Create Charts Skill 1: Construct and Copy Formulas Containing Absolute Cell References Skill 2: Format Numbers  Absolute cell reference- a cell reference that remains the same when it is copied or filled to other cells. To make a cell reference absolute, insert a dollar sign before the row and column reference.  Format Numbers  General format- a number format that does not display commas or trailing zeros to the right of a decimal point.  Accounting number format- applies comma separators where appropriate, inserts a fixed dollar sign aligned at the left edge of the cell, applies two decimal places and leaves a small amount of space at both the right and left to accommodate parentheses for negative numbers.  Comma cell style- adds commas where appropriate and applies the same formatting as Accounting number format but without a dollar sign.  Home tab > Number group

13. Create Charts Skill 3: Create Column Charts Skill 4: Format Column Charts  Column chart- useful for illustrating comparisons among related numbers  Select the range > Insert tab > Charts group > Column  Modify Chart by applying different chart layouts or styles.

14. Chart Types Commonly Used in Excel Chart typeUse to ColumnIllustrate data changes over a period of time or illustrate comparisons among items. LineIllustrate trends over time, with time displayed along the horizontal axis and the data point values connected by a line PieIllustrate the relationship of parts to a whole. BarIllustrate comparisons among individual items AreaEmphasize the magnitude of change over time.

15. Create Charts Skill 5: Create Pie Charts and Chart Sheets Skill 6: Explode and Color Pie Slices, and Insert Text Boxes  Pie chart- displays the relationship of parts to a whole.  Select the range > Insert tab > Charts group > Pie  Chart sheet- a workbook sheet that contains only a chart and is useful when you want to view a chart separately from the data.  Design tab > Location Group > Move Chart > New Sheet  Explode and Color Pie Slices, and Insert Text Boxes  Layout tab > Insert group > text box

16. Manage Multiple Worksheets  Skill 1: Work with Grouped Worksheets  Skill 2: Use Multiple Math Operators in a Formula  Skill 3: Construct Formulas that Refer to Cells in Other Worksheets

17. Manage Multiple Worksheets Skill 1: Work with Grouped Worksheets  You can group any number of worksheets in a workbook. After the worksheets are grouped, you can edit data or format cells in all the grouped worksheets at the same time.  Right-click one of the sheet tabs > click Select All Sheets

18. Manage Multiple Worksheets Skill 2: Use Multiple Math Operators in a Formula  Excel follows a set of mathematical rules for performing calculations within a formula, called operator precedence.  Expressions within the parentheses are calculated first.  Multiplication and division are performed before addition and subtraction.  IF a formula contains operators within the same level, Excel evaluates from left to right.

19. Use Excel Functions  Skill 1: Use the SUM and Average Functions  Skill 2: Use the MIN and MAX Functions  Skill 3: Use the IF Function

20. Use Excel Functions Skill 1: Use the SUM and Average Functions Skill 2: Use the MIN and MAX Functions  Function- a prewritten formula that takes input, performs an operation, and returns a value.  Statistical functions- predefined formulas that describe a collection of data – for example, totals, counts, and averages.  AVERAGE function- adds a group of values and then divides the results by the number of values in the group.  MIN function- returns the smallest in a range of cells  MAX function- returns the largest in a range of cells

21. Thank you! Association of Soil & Water Conservation Districts Summer Conference Darci Harrison darciharrison@Nokomis.k12.il.us