1. HELPING FAMILIES STAY TOGETHER (THROUGH FLEXIBLE FUNDING) VAUGHN BRANDT, PROGRAM COORDINATOR The P.S. Program and the Fortress of Solitude

2. Getting kids home and helping families keep them there Achieving reunification is an important part of the child welfare system for 85% of kids in care. This is also a stressful event for many families, and in Wisconsin 21% of kids reunified with their parents are placed in out-of-home care again within 12 months ( = Re-entry).

3. LONG TERM SAFETY AND WELLBEING KEEPING THINGS COOL DURING CRISIS OR STRESS IN-HOME SERVICES AND CASE WORKER ENGAGEMENT AFTER REUNIFICATION Program Basics and Goals

4. Returning Children to a Stable Home

5. Helping Parent(s) to Support the Family

6. Year One P.S. Program Summary: Total Number of Children Enrolled and Reunified in 2014: 198 Total Number of Families Enrolled and Reunified in 2014: 121 Total Children Returning to OHC at any point after enrollment: 17 Total Number of participating Year One Counties with Enrolled Children: 29 of 35 (83%)

7. By Targeting Those Most at Risk of Re-entry Address Unmet Family Needs and Stressors Decrease the Trauma Associated with Reentry Make a Smart Investment in order to Reinvest Savings and Help More Families

8. Positive Outcomes Family Stability Prevent Additional Trauma Enhanced Wellbeing Child Safety

9. Why would Superman/Finance Managers be interested?

10. Financial Matters The Department provides counties with a Daily Case Rate of $36.13 per day enrolled for State-funded children If an enrolled child participates for the full 12 month period, this equates to $13,200 Y1: 198 children = up to $2.1 million in the first contract year (CY 2014 enrollees), contingent on continued participation. Y2 Budget: 467 children = up to $6.2 million in the second contract year (CY 2015 enrollees)

11. Predictive Analytics Determine Eligibility

12. The County Reinvestment Requirement For every three state funded children, the county must support one local reinvestment child with the same program practice requirements by the end of the following year (3/1 State/County Ratio) Sources of county support can include unspent P.S. funds Multiple sibling cases may be an opportunity to meet reinvestment requirement

13. Following Reunification – What Then?

14. 12 Month P.S. Program Participation Reunification Stabilization Intensive Case Management Family centered In-Home Case Plan Crisis/Respite Plans Formal service engagement Strengthening and Supporting Family Frequent check-ins and ongoing engagement Sustain family’s motivation Family centered services and supports Progressing Towards Independence Collaborating with family for empowerment towards independence Court Orders may expire Long term focus on wellness and stability

15. Flexible Funding Guidance Counties are encouraged to spend program funds flexibly across all families with enrolled child(ren). Cost reporting must reflect the net cost incurred by the county for the provision of these services. Report costs at the case level (no need to separate by child). Total costs may exceed or be less than paid case rate as reimbursement can be used flexibly across families with enrolled child(ren).

16. Program expenditures must be: Reasonable and beneficial to the children and families enrolled in the program. Necessary to support achievement of goals specified in a family’s Case Plan. Allowable Expenditures

17. County Considerations for Approving Expenditures Is this expenditure meaningfully related to achieving the goals and objectives in the Family’s Case Plan? Is there a plan to make the service or assistance sustainable for the family beyond the post- reunification support period? Do the supervisor and financial manager approve the use of county funding in this way?

18. Staff Support Case management Secondary case worker/case aide support Contracted support Internal county teaming Shared parenting with foster care families How Families are Supported

19. Direct Assistance: Car seats Gas cards Housing assistance Essential household items Clothing School supplies Examples of Tangible Supports

20. Services: In-Home parenting skills Individual Therapy Respite care/parent mentors Structured recreational activities Services to Enhance Safety and Well-being

21. Cost Reporting and Reconciliation Counties report costs quarterly, including case management time and costs, services, and other supports using SPC Codes Once all 2014 enrollees with service periods extending into 2015 have either completed or discontinued the program, we will calculate reconciliation amounts for the full contract year’s expenditures Reconciliation amount = Payments received * 90% - Costs reported for 2014 enrollees

22. SPC Codes and CW Services (Pt. 1) ICP Service Categories DCF Crosswalk CodeSPC Code and Description Case Management 1 - Case Management 604: Case Management Services AMSO: Agency Management Support and Overhead Parenting Services 2 - Parenting Skills and Family Functioning 104: Supportive home care Family Therapy110: Daily Living Skills training Basic Home Management111: Family Support 113: Consumer education and training 404: Family Planning Daycare 3 - Childcare Services 101: Child day care - crisis/respite Respite103: Respite Crisis Services 4 - Psychosocial/ Psychiatric Interventions 501: Crisis Intervention Psychiatric Assessment/Services503: Inpatient AODA Treatment Psychological Assessment 507: Counseling/Therapeutic Resources Individual Therapy 510: Comprehensive Community Services Group Therapy511: Community Recovery Services AODA Assessment603: Intake Assessment AODA Treatment703: Detoxification - Hospital Setting 705: Detoxification - Social Setting

23. SPC Codes and CW Services (Pt. 2) Transportation 5 - Financial Support / Direct Assistance 106: Housing/Energy Assistance Economic Support107: Transportation and Escort Housing Assistance609: Consumer directed supports 610: Housing counseling Occupational/Physical Therapy 6 - Physical/ Developmental Health Services 606: Health screening and accessibility Medical/Dental Services704: Day Treatment - Medical Developmental Assessment/Services706: Day Center Services - non-Medical 710: Skilled Nursing Services Juvenile Justice Services/Activities 7 - Legal/Juvenile Services 301: Court Intake and Studies Legal Services 303: Juvenile reintegration and supervision services 304: Juvenile reintegration and aftercare services 305: Restitution 605: Advocacy and defense resources Educational Assessment/Services 8 - Educational and Employment Services 108: Work related services Independent Living615: Supported employment Work Related Servies701: Training and Development Domestic Violence Services 9 - Advocacy and Personal Supports 112: Interpreter services and adaptive equipment Mentoring403: Recreational/alternative activities Social Supports509: Community Support Spiritual/Cultural Supports513: Mentoring Services Recreational Activities601: Outreach 602: Information and Referral

24. October 1 – December 31 Cost Report Data Table 1, Reported Expenditures by Standard Program Category code CategoryTotal Costs% of total 604: Case Management $ 309,17642.3% 507: Counseling/Therapeutic Resources $ 67,0739.5% 110: Daily Living Skills Training $ 60,1198.5% 106: Housing/Energy Assistance $ 40,7995.8% 103: Respite $ 33,9504.8% 101: Child Day Care - crisis/respite $ 30,3764.3% 107: Transportation and Escort $ 30,2784.3% 513: Mentoring Services $ 29,1014.1% 999: Other $ 27,3483.9% 111: Family Support $ 21,5543.0%

25. October 1 – December 31 Cost Report Linked Service Data Table 2, Expenditures by P.S. Cost Category CategoryTotal Costs% of total Case Management $ 307,11843.7% Parenting Skills and Family Functioning $ 100,29814.2% Financial Support / Direct Assistance $ 73,29510.4% Psychosocial/Psychiatric Interventions $ 70,1849.9% Childcare services $ 64,3269.1% Advocacy and Personal Supports $ 40,0165.7% Other $ 27,3483.9% Legal/juvenile services $ 18,3482.6% Physical/developmental health services $ 2,1590.3% Educational and Employment Services $ 1,9910.3% Total $ 707,141100.0%

26. Monthly Family Service Reporting Data AUG Received Service SEPT Received Service OCT Received Service NOV Received Service DEC Received Service JAN Received Service FEB Received Service MAR Received Service AODA Assessment9.8%7.8%6.6%6.0%4.6%3.8%1.1% AODA Services29.5%31.3%24.6%30.0%24.6%22.6%23.3%20.9% Basic Home Management54.9%62.5%60.7%60.0%63.0%63.8%58.9%56.0% Crisis Services13.7%17.2%14.7%14.0%12.3%11.3%15.5%11.0% Daycare29.4%12.5%19.7%12.0%13.8%17.5%13.3%18.7% Developmental Assessment/Services11.8%14.0%16.4%26.0%13.8%18.8%14.4%9.9% Domestic Violence Services4.0%1.6%3.3%4.0%3.0%2.6%6.6%5.5% Economic Support62.8%59.4%59.0%62.0%64.6%62.6%61.1%66.0% Educational Assessment/Services25.5%26.6%31.2%32.0%33.8%30.1%33.3%33.0% Family Therapy31.4%34.4%29.5%44.0%29.2%23.8%27.8%29.7% Group Therapy13.8%15.6%6.5%4.0%7.7%6.3%11.1%7.7% Housing Assistance37.3%29.7%27.9%16.0%30.7%33.8%34.5%31.9% Independent Living3.9%7.9%6.6%6.0%6.2%6.3%6.7%11.0% Individual Therapy60.8%56.3%57.4%52.0%63.1%62.5%58.9%59.3% Juvenile Justice Services/Activities9.8%7.8%8.2%12.0%15.3%15.1%8.9%11.0% Legal Services11.8%9.4%9.9%8.0%12.3%13.8%8.9%13.2% Medical/Dental Services21.5%21.9%29.6%24.0%23.0%23.8%25.6%19.8% Mentoring25.4%23.5%31.1%30.0%30.8%25.0%27.7%28.6% Occupational/Physical Therapy2.0%6.3%6.6%10.0%7.7%5.0%5.5%9.9% Parenting Services58.9%59.4%60.7%60.0% 57.5%47.8%44.0% Psychiatric Assessment/Services17.6%21.9%18.0%16.0%21.5%22.6%14.4%15.4% Psychological Assessment7.8%3.1%4.9%4.0%4.6%3.8%4.4%3.3% Recreational Activities37.2%37.5%34.4%30.0%26.1%25.0%27.8%31.9% Respite37.2%25.0%29.5%18.0%23.1%26.3%22.2%23.1% Social Supports50.9%50.0%54.1%50.0%41.5%38.8%48.9%55.0% Spiritual/Cultural Supports29.4%21.9%24.6%22.0%21.6%16.3%21.1%20.9% Transportation50.9%56.3%54.1%40.0%50.8%50.0%35.6%45.1% Work Related Services19.6%20.4%19.6%18.0%12.3%15.1%14.5%14.3%

27. Cost Categories Service Categories 1. 604: Case Management 2. 507: Counseling/Therapeutic Resources 3. 110: Daily Living Skills Training 4. 106: Housing/Energy Assistance 5. 103: Respite 6. 101: Child Day Care - crisis/respite 7. 107: Transportation and Escort 1. Case Management 2. Economic Support 3. Basic Home Mgt 4. Parenting Services 5. Individual Therapy 6. Social Supports 7. Transportation Cost Report and Service Report Comparison

28. Cost Report Crosswalk Categories Service Report Crosswalk Categories Service Report Crosswalk Categories 1. Case Management 2. Parenting Skills and Family Functioning 3. Financial Support/Direct Assistance 4. Psychosocial Interventions 5. Childcare Services 6. Advocacy and Personal Supports 1. Case Management 2. Parenting Skills and Family Functioning 3. Financial Support/Direct Assistance 4. Psychosocial Interventions 5. Advocacy and Personal Supports Cost/Service Report Crosswalk Comparison

29. Fiscal Management Essentials Track Case Worker time by Case ID Report expenses to DSP quarterly via SPC codes Monitor county enrollment and payments (see SM08X117 report in eWiSACWIS) Coordinate with Ongoing Supervisors regarding purchase approvals and expenditures Support staff, contractors, and service providers, to help families stay together Reinvest savings in additional reunifying families, service providers, and agency workforce

30. Questions and Discussion

31. Thank you Vaughn Brandt P.S. Program Coordinator Desk Phone: (608) 261-8682 Email: Vaughnx.Brandt@wisconsin.govVaughnx.Brandt@wisconsin.gov David Harkins Title IV-E Program Coordinator Desk Phone: (608) 261-8687 Email: DavidE.Harkins@wisconsin.govDavidE.Harkins@wisconsin.gov