1. APPLICATION OF EDMS TO XFEL CRYOMODULE ASSSEMBLY AT CEA Christelle CLOUE - Catherine MADEC

2. QUICK OVERVIEW | PAGE 2

3. GOAL OF THE ASSEMBLY OF CRYOMODULES To assemble 100 accelerator cryomodules with a throughput of 1 per week ! operated by an industrial contractor on the Saclay site and CEA infrastructures with CEA supervision | PAGE 3

4. CRYOMODULE MBOM In the process of assembling cryomodule, it is mandatory for traceability to gather, record, process and archive the complete configuration and fabrication information for each cryomodule MBOM The MBOM also includes inspection to be performed, the tests to be recorded, the assembly procedures etc... The XFEL cryomodule MBOM contains roughly 500 lines It uses DESY’s Engineering Data Management System (EDMS). | PAGE 4

5. EXAMPLE : XM-2 MBOM The MBOM defines how a specific part type (fabrication part) is produced and from which components. The part gets fabricated in a physical part and assembled to other physical parts to form one cryomodule. This is recorded in the Bill of Material BOM | PAGE 5

6. EXAMPLE : XM-2 BOM | PAGE 6

7. EXAMPLE : NON-CONFORMANCE REPORTS

8. EXAMPLE : PHYSICAL PARTS

9. DEDICATED ASSEMBLY BUILDINGS | PAGE 9 XFel Village ~ 1350 m2 3232 4 6 5 Bldg 124 North 25x15 m² Bldg 126 North 40x11 m² 7 Bldg 126 South 30x17 m² 8 1 Court Yard 6 ©GoogleMap Clean rooms Assembly halls Offices Warehouse

10. WORKSTATIONS IN ASSY HALLS the XFEL Village Shipment Area SH-WS1 & 2 Warehouse Reception Area REC-WS1 | PAGE 10 Clean room Area CO-WS1 & 2 SA-WS1 & 2 Alignment Area AL-WS1 & 2 Roll-out Area RO-WS1 & 2 Coupler Area CO-WS1 & 2 Cantilever Area CA-WS1

11. ORGANISATION WITH ALSYOM Alsyom has been subcontracted to assemble the 100CM under the supervision of CEA. For all exchanges, Cea- Alsyom shared folders | PAGE 11 C. Madec | SRF13-THIOA02 | 26/09/2013

12. TRAVELER 1/2 | PAGE 12

13. | PAGE 13 TRAVELER 2/2

14. FAQ (FICHE D’AMÉLIORATION QUALITÉ) / NCR (NON CONFORMITY REPORT) All non-conformities are generating a FAQ which is processed internally (Alsyom/CEA). The CEA area manager decides if it needs to escalate to NCR through EDMS.

15. DECISION PROCESS FOR NON CONFORMITY | PAGE 15

16. QUICK DECISION PROCESS FOR NCR | PAGE 16

17. NON-CONFORMITY PROCESSED ON EDMS (1/2) After the processing of the NCR on EDMS, the corrective and preventive actions should be filled

18. NON-CONFORMITY PROCESSED ON EDMS (2/2) The NCR document is uploaded on EDMS which is used for coordination, review and approval of the its content, namely description of the NC, its corrective and preventive actions.

19. HOLD POINTS (1/2) | PAGE 19 Time when CEA is inspecting both the documentation and the module and authorized to proceed to the next assembly steps.

20. | PAGE 20 HOLD POINTS (2/2)

21. FURTHERMORE ….. PED : Welding documents : commments from Lars Hagge A script extracts the files (conformance report from manufacturer or WP – already on EDMS) related to the physical parts that are installed and are parts of the PED | PAGE 21 C. Madec | SRF13-THIOA02 | 26/09/2013

22. DSM Irfu SACM LIDC2 Commissariat à l’énergie atomique et aux énergies alternatives Centre de Saclay | 91191 Gif-sur-Yvette Cedex T. +33 (0)1 69 08 69 39 Etablissement public à caractère industriel et commercial | RCS Paris B 775 685 019 | PAGE 22 Titre | Date Thanks for your attention

23. EXAMPLE OF ASSEMBLY PROCEDURES | PAGE 23