Philmont 2015 Council Contingent

Philmont 2015 Council Contingent
2015 Capitol Area Council Philmont Contingent 4/19/2017 Philmont 2015 Council Contingent Contingent Advisor: Frank Davol (cell) Scout Advisor: Rick Denison , (cell) 6271-x-01 through 629-x-16

4/19/2017 4/19/2017 ~1.7 million acres Larger than: Rhode Island or Delaware What is Philmont? Philmont is a BSA high adventure base for camping and training. Philmont is a working ranch: Cattle Horses Burros Buffalo History: Early Ponil (Anasazi) people Jicarilla Apache/Moache Ute Indians Claimed by Spain Beaubien-Miranda Quick history of Philmont: Philmont is one of 4 “high adventure” bases operated by BSA. Philmont is the only one with a “training” component. Philmont is a working ranch with large herds of cattle, horses, burros, and buffalo. Income from the ranching operation is used to keep costs down for campers. In pre-historic times, area was settled by Ponil people — hunter gatherers similar to the Anasazi culture in 4-corners area of Colorado (Mesa Verde). In the 1700’s-1800’s the Jicarilla Apache and Moache Ute Indians became the indigenous tribes. The area was claimed by Spain as early as the 1600’s. The way Spain colonized its territory was to give “land grants”. The area where Philmont is today was given to two men, Carlos Beaubien and Guadalupe Miranda — this was known as the Miranda Land Grant. Later, a mountain man and fur trapper by the name of Lucian Maxwell married Beaubien’s daughter. This gave him ownership of half the land grant. He bought Miranda’s half for $2,500 to become the single owner. The area became known as the Maxwell Land Grant. When it was finally surveyed after New Mexico became part of the United States, it was found to be some 1.7 million acres. This made Maxwell the largest landowner ever in the history of the United States. Maxwell got one of his fellow mountain men, Kit Carson, to build a home on the grant to protect the southern part of it. Kit Carson’s home is at Rayado on the southern edge of Philmont and is operated as a museum today. — Maxwell Land Grant 2015 Contingent -- Trek Meeting x 2 6271-x-01 through 629-x-16

4/19/2017 4/19/2017 What is Philmont? Philmont is a BSA high adventure base for camping and training. Philmont is a working ranch: Cattle Horses Burros Buffalo History: Early Ponil (Anasazi) people Jicarilla Apache/Moache Ute Indians Claimed by Spain Beaubien-Miranda Waite Phillips Boy Scouts of America In 1883, a boy named Waite Phillips was born in Iowa. As a teenager, he and his twin brother Wiate traveled through the west where Wiate died of appendicitis. Waite moved to Tulsa where he worked as a bookkeeper for his brother’s oil company while he learned the oil business, He later started his own oil company, the Waite Phillips Oil Company. He introduced a number of new ideas, like “filling stations” where people could buy gas for their cars. Prior to that, people got cans or buckets of gas and used funnels to fill their cars. Phillips sold his company for $25 million in cash shortly before the stock market crash in 1929! In today’s money, that would be the equivalent of about $250 million! To give you an idea of how forward thinking Phillips was, he used some of his money to buy off-shore drilling rights in the Gulf of Mexico and in California’s Santa Barbara Channel — everyone thought he was crazy! He also bought some orange orchards in California — the area we now know as Hollywood and Rodeo Drive! Phillips bought a ranch in northern New Mexico where he constructed a “summer residence” we know as the Villa Philmonte. Phillips, his wife Genevieve, his daughter Helen Jane, and his son Chope spent a lot time there and the Boy Scouts would ask to camp on the property. Phillips gave them permission to camp and often visited their campsites. He was so impressed with they way the Scouts treated the land that, in the 1930’s he offered to give some 30,000 acres to the national council of the BSA for a camp. The Scouts turned him down because they had no funds to maintain it. Later, Phillips repeated his offer and added the 23-story Philtower building in Tulsa to provide operating funds. The Philturn Rocky Mountain Scoutcamp was then opened — it is what we call Ponil today. Later, Phillips gave more of the ranch to the Scouts bringing his gifts to some 127,000 acres. In the 1970’s, another 10,000 acres was contributed making the ranch a total of 137,000 acres. Phillips didn’t place any real restrictions on his gift. He asked that his family be allowed to visit any time they wanted and asked the Scouts to use it to teach young people about life in the old west. That is what Philmont does with its “program’s” — that is what you will participate in on your trek. — Maxwell Land Grant 2015 Contingent -- Trek Meeting x 3 6271-x-01 through 629-x-16

2015 Capitol Area Council Philmont Contingent
4/19/2017 Where is Philmont? North Central New Mexico – near Colorado border – 735 miles from Austin! On edge of plains in the Sangre de Cristo (Blood of Christ) mountain range. Elevation ranges from 6,500’ to 12,441’ Headquarters is ~4 miles south of Cimarron, NM Circa 1913 So, where is Philmont. It is in north-central New Mexico, near the Colorado border. It is about 735 miles from Austin. Camping Headquarters is where the plains turn into the mountains — the Sangre de Cristo mountain range. “Sangre de Cristo” is “Blood of Christ” in Spanish, you may see the clouds and mountains glow red at sunrise and sunset. The elevation ranges from around 6,500 feet at base camp to 12,441 at the top of Baldy Mountain — the highest point on Philmont. Camping Headquarters is located approximately 4 miles south of Cimarron, New Mexico. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Backcountry Programs Archaeology Archery - 3 Dimensional Astronomy Black Powder Rifle Blacksmithing Burro Packing Burro Racing Campfire Cantina Challenge Events Chuck Wagon Breakfast Chuck Wagon Dinner Continental Tie & Lumber Co. Cowboy Action Shooting Dutch Oven Dessert Fishing, Fly Tying, Lodge Tour Folk Weather Forecasting Gold Mining & Panning Geocaching Homesteading Horse Rides Jicarilla Apache Life Land Navigation, GPS Technology Leave No Trace Camping Lodge Tours Mexican Homestead/Dinner Mountain Biking Mountain Man Rendezvous Post Civil War Settlers Rock Climbing Rocky Mountain Fur Co. Search & Rescue Shooting/Reloading Shotgun Shooting/Reloading - 12 Ga. Western Lore Wilderness First Aid 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 What is “Philmont”? Valle Vidal: ~40,000 acres No trails, 3 – 4 camps Vermejo & XA Ranches: ~40,000 acres, Trails, 5 camps Barker Wildlife Area: ~10,000 acres Trails, no camps Total: ~ 210 Square Miles Scouts can use! Philmont: 137,493 acres 330 miles trails, ~120 backcountry camps 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Every Day At Philmont Beginning June 8 ~1,500-2,000 in base camp ~4,500-5,500 in backcountry staff 68 consecutive crew arrival days Campers are at Philmont for 75 days each summer ~ people head out to backcountry ~ people head home ~ people arrive (35-45 crews) ~ people return from backcountry 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Philmont 2012 — Statistics 23,926 participants — 66% Youth, 44% Adults 388 crews had replacement equipment sent to backcountry (packs, sleeping bags, bear ropes, stoves, boots, Crew Leader Copies, tents, etc.) 1039 crews had special food, (304 in 2011) 50 extraordinary requests were handled (304 in 2011) 60% of crews received 1st choice itinerary, 17% 2nd choice Napoleon Bonaparte: “An army marches on it's stomach” 132,462 camper dining hall meals served 23,389 backcountry meals (chuckwagon dinners, breakfasts, etc.) 367,731 bags of trail meals were delivered (736,992 meals) 893,313 meals served to crews! 586 crews (6,081 campers)had burro packing itineraries 993 crews (8,585 campers) rode horses 8,587 Nights of Camping in Valle Vidal (LNT) 858 crews had at least 1 night alone (or with only sister crew) 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Philmont Vocabulary/Lingo (You too can speak “Philmont)”
4/19/2017 4/19/2017 Philmont Vocabulary/Lingo (You too can speak “Philmont)” Trek/Expedition “Bear-muda” Triangle Programs Itinerary # Camps Staffed Trail Dry Day Expedition # Bears/Mini-bears Ranger Backcountry CHQ/Camping Headquarters/Base Camp PTC/Philmont Training Center Tent City Trailbound Homebound Yum-yum Bag/Oops Bag Floaters/Sinkers Philmont is like many things in and out of Scouting — it has it’s own vocabulary! Some of the terms used at Philmont are: Trek/Expedition — this is what we are doing, a 14-day outing Bear-muda Triangle — how you set up your campsite Programs — what you do Itinerary #/Camps — where you go Day — everything is based on “day number” beginning with Day 1 — your arrival date Expedition # — this is who you are. The first three digits are the month & day of your arrival Bears/Mini-bears — there are bears at Philmont but many more mini-bears (chipmunks) Ranger — the staff at Philmont is called “Rangers”. If you ask a Ranger how far it is to the next camp, they may say “a mile or two”. Beware of this! They speak in Ranger Miles that are significantly different than your miles. Backcountry — where you want to be at Philmont. In the backcountry, there are: Camps — this is where Programs take place (at the staffed camps) Sumps — in each camping area — this is where you dispose of your wash water Bear Cables — each camp has cables for you to use to haul your food up in bear bags Commissaries — there are backcountry commissaries where you pick up food Trading Posts — there are a few camps in the backcountry that have Trading Posts Cantina’s — there are a couple of Cantina’s in the backcountry that sell Root Beer! Red Roof Inns — at Philmont, these are outhouses! Pilot/Co-Pilot — for good friends Pilot/Bombardier — for those who aren’t quite as good of friends! Catholes — there are no facilities in the Valle Vidal — you’ll learn to make these! Camping Headquarters is where you arrive and depart — it is across the road from the Philmont Training Center. You will stay in one of the tent cities while at base camp. They are rows of wall tents with cots. All the food particles that are caught in the strainer when washing dishes and any leftover food go in the Yum-Yum bag and you carry it with you! Eat what you cook; cook only what you will eat! After you’ve hung your bear bags and are about ready for bed, someone will invariably say “oops, I forgot to put my ___ in the bear bag.” The oops bag is a small bag that is on it’s own cord that you can raise with the bear bags without having to take them all down first. 2015 Contingent -- Trek Meeting x 9 6271-x-01 through 629-x-16

4/19/2017 Philmont Crew A “Crew” goes on a trek at Philmont. The “Crew” may be created from either a Boy Scout Troop or a Venturing Crew (may be coed youth) — at Philmont, they are all referred to as a “Crew.” By definition, a “Crew” is 7 to 12 people with a majority of youth and a maximum of 4 adults (21 or older). Adults may be male or female. A Capitol Area Council Contingent Crew is 12 people with a maximum of four participants that are 21 years old or older. Every group on the trail at Philmont is called a “crew” — regardless of whether it came from a Boy Scout Troop, a Venturing Crew, or a contingent group of individuals. Philmont’s crews are a minimum of 7 and a maximum of 12 people. Crews must be a majority youth and no more than four adults. For this crew make-up count, an “adult” is anyone 21 years of age or older. The Capitol Area Council contingent follows these rules except that all of our crews are 12 people. We reserve and pay for 192 people divided into 16 crews. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Council Contingent Year Participants Crews 2000 36 3 2001 144 12 2002 2003 2004 156 13 2005 192 16 2006 2007 2008 2009 2010 2013 2014 TOTAL: 2,160 180 Capitol Area Council resumed sponsoring contingents in 2000. Councils request slots prior to unit sign-up. We have one of the largest contingents of any council. Conducted as a service to units to allow more CAC Scouts to be able to experience Philmont. In 1998, the late Bruce Walcutt, who was on the national council Philmont Ranch Committee, noticed that the Capitol Area Council was not sending as many Scouts to Philmont as it had in the past. In part, this was likely due to the difficulty in obtaining reservations in the “call-in” system that was in place. Bruce knew that councils could apply for Council Contingents. These reservations are made separately from the unit sign-up process. The council applied for its first Council Contingent in many years for the summer of This was a very small group of four crews, only three of which actually made it. Following that, Sid Covington took over as Contingent Advisor. Since that time, the council has continued taking contingents to Philmont every summer and the Capitol Area Council now is one of the council’s with the highest number of participants at Philmont. Remember that the council does this as a “service” to units with the objective by allowing more Scouts from the council to experience Philmont. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Council Contingent Council makes reservations for “Contingent” & selects participants from applications. “Contingent” travels to/from Philmont together. “Contingent” is checked in as a single group by the Contingent Advisor. “Crews” plan/select own itineraries, do their own shakedown, training, etc. “Crews” are totally independent of one another on trail. The Council makes reservations for a “contingent”. In our case, we reserve 192 positions, divided into 16 twelve-person crews. The Council then is responsible for filling and paying for these slots. In the Capitol Area Council, we have chosen to allocate the crews mostly to units with the belief that a crew at Philmont works better if they know each other and have camped together a number of times. We do allocate some crews each year to “contingent” groups and fill these with individuals. While the entire contingent travels to and from Philmont together and part of the registration check-in is done for the entire group, the crews are completely independent from each other and function like any other crew while they are on their trek. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Council Contingent “Crews” are completely responsible for their crewmembers while enroute & at Philmont — not Philmont, not the Capitol Area Council. Crew Advisors are responsible for assisting the Bus Leader with video selection. Crew Advisors are responsible for the behavior of their crewmembers (youth and adult). You CANNOT “vote someone off the island.” If a crewmember has to be removed from the trail due to behavior reasons, the entire crew will be sent home — at their own expense. The responsibilities that the adult leaders of each crew have while part of the contingent are the same they would have if the crew was going to Philmont by themselves. The Crew and its adult leadership is fully responsible for the behavior of their crewmembers for the duration of the trip. Neither the Council nor Philmont is responsible for your crewmembers! The adult leaders must work with their bus leader to select videos to be played on the bus during the trips to and from Philmont. These should be appropriate for Scouting and the age of the participants on the bus. When a crew gets on the bus, they have to stay together as a group! Crews can’t decide to “vote someone off the island” — if they do, or if a crewmember has to be removed from the trail because of behavior, the entire crew will be removed from the trail and sent home. They will have to arrange and pay for their own transportation and no part of the contingent fee will be refunded. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Contingent Organization:
2015 Capitol Area Council Philmont Contingent 4/19/2017 Contingent Organization: Scouting Advisor (Professional) Rick Denison Contingent Advisor (Volunteer) Frank Davol Logistics, travel to and from Philmont At Philmont and on the trail Bus Leader Same bus, could work together on training, shakedown campouts, etc. Leader obtains snacks/drinks for bus, does headcount before departures. Crew Crew Leader (youth) The Crew Leader is in charge! The crew always stays together on the trail! Chaplain’s Aide (youth) Wilderness Pledge Guía (youth) Crew Advisor (adult) Crew Members 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Who’s responsible for what?
4/19/2017 4/19/2017 Who’s responsible for what? Crew Leader (youth) Selects itinerary with Advisor Choose routes during trek Assign duties (manage the duty roster) Provides leadership Check-in/out camps Chaplain’s Aide (youth) Supports Crew Leader Facilitates daily reflections/devotionals Wilderness Pledge Guía (youth) Insure “smellables” properly stored Insure Philmont Wilderness Pledge upheld Crew Advisor (adult) Selects itinerary with Crew Leader Counsel & coach crew leader and crew members Arrange logistics (permits for shakedowns, etc.) 2015 Contingent -- Trek Meeting x 15 6271-x-01 through 629-x-16

Travel Plans Travel will be on four 57 passenger buses
4/19/2017 Travel Plans Travel will be on four 57 passenger buses City Tours (San Antonio) Bathrooms Video (VHS and/or DVD) players Snacks/drinks are provided Austin to Philmont: Sunday, June 28, 2014 — 5:00 am The bus will depart Austin at 6:00 am and drive straight through to Philmont, with stops for lunch (Texas Tech, Lubbock) and dinner (Highlands University of NM, Las Vegas). Arrival time at Philmont is approximately 9:30 pm (MDT). Philmont to Austin: Saturday, July 11, 2014 — ~10:45 pm The bus will depart Philmont ~ 6:30 am (MDT) and stops for lunch (Mr. Gatti’s, Amarillo) and dinner (McMurray University, Abilene) on return to Austin. Travel to and from Philmont is on large 57-passenger busses that we charter from San Antonio City Tours. These busses have bathrooms and VHS players. The Contingent, with your Bus Leader, will provide snacks and drinks, and movies. We will travel to Philmont June 30. Meet at the Whole Earth Provision Company (Westgate Shopping Center) parking lot at 5:00 am. The busses will depart at 6:00 am whether you are there or not! The busses will drive straight through to Philmont and arrive there at approximately 9:30 pm (MDT). We will stop in Lubbock and Las Vegas for lunch and dinner. We will return to Austin July 3. After an early breakfast at Philmont, the busses will depart at 6:30 am (MDT) and will arrive back at the Whole Earth Provision Company parking lot at ~10:45 pm. We will stop in Clovis and Abilene for lunch and dinner. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Daily Trek Schedule: Day 0 — Travel — Austin to Philmont – CHQ/Tent City (or Meadow) Meet Your Ranger We will be gone for 14 days. Each of these days is numbered. We use Day 0 and Day 13 as our travel days — Days 1 through 12 are at Philmont. Day 0 is when we go to Philmont. That night we will be assigned wall tents in Tent City or given trail tents depending on what is available. Day 1 will be spent entirely in base camp. We will meet our Ranger this morning and will go through the check-in procedures to get ready for the trail. Day 1 is considered the “Arrival Date”. On Day 2, we will leave base camp for the trail on a bus. Our Ranger will conduct a number of training activities with the crew. Day 3 is our first full day on the trail. Our Ranger will do more training and we will probably participate in our first programs. Our Ranger departs on the morning of Day 4 leaving us on our own. From now until Day 11, we will hike from camp to camp, participating in programs. Day 12 is our last day — we will come back to base camp, either on foot over the Tooth of Time or by bus. When we get back to base camp, there are a number of checkout procedures we have to do. Day 13 is the day we get on the bus and return to Austin. It’s over before you know it! 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Participant Expenses:
2015 Capitol Area Council Philmont Contingent 4/19/2017 Participant Expenses: Description Cost per Participant Cost per Crew Bus transportation $174 $2,088 Philmont Fee 850 10,200 Travel meals 2 Dinner 2 Lunch 19 22 Drinks/Snacks for bus 8 96 Sectional Maps 1 set per participant 10 120 Contingent duffel bag 40 480 Contingent Council Shoulder Strip 6 72 Contingent Logo patch 5 60 Additional Philmont night/breakfast 16 192 Administrative 55 660 Contingency 15 180 TOTAL: $1,220 $14,640 Each participant in the contingent is charged $1,150. Each crew is financially responsible for paying for 12 crews for a total of $13,800. The contingent fee covers all transportation to and from Philmont, all meals during the bus ride, in base camp, and on the trail. Snacks and drinks on the bus rides, a set of topographic maps for your itinerary, a duffle bag, Council shoulder strip and logo patch. This is the total cost and covers everything from the time we leave Austin until we return. Participants will need spending money for the trading posts in base camp, in the backcountry, and any trip they may decide to make to Cimarron and any meal there. Philmont says that campers spend an average of $100 at Philmont’s trading posts — this is for things like Philmont belts & buckles, souvenirs', presents for moms, sisters, brothers, and junk food at the snack bar. “Campers spend an average of $100 at Philmont’s trading posts.” 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Contingent Participants
2015 Capitol Area Council Philmont Contingent 4/19/2017 Contingent Participants Expedition # Unit District Adult Advisor 629-x-01 Troop Chisholm Trail Christian Nelson 629-x-02 Manoj Jain 629-x-03 Daniel O’neil 629-x-04 Team Blackland Prairie John Ferguson 629-x-05 Thunderbird Ed Ward 629-x-06 Sacred Springs Richard Egal 629-x-07 Crew Abraham Trevethan 629-x-08 Brian Booth 629-x-09 Armadillo Michelle Raymond 629-x-10 Hill Country Dennis Rose 629-x-11 Troop 70 Lee Deviney 629-x-12 629-x-13 629-x-14 629-x-15 629-x-16 Multicultural Council This is the list of crews for the 2014 contingent. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Stuff! Where does it come from?
2015 Capitol Area Council Philmont Contingent 4/19/2017 Stuff! Where does it come from? Contingent provides: Sectional maps Duffle bags Shoulder strips Philmont provides: Tents Dining fly & poles Food (trail & base camp) Cooking equipment Cleaning gear Water purification Bear bags & ropes Crew provides: First Aid kit Backpacking stoves Ground cloths Tent stakes Water carriers Crew tee shirts Individuals provide: Backpack Clothing Rain gear Boots Sleeping bag/pad Water bottles There is always a lot of interest in what you need to take to Philmont and where it comes from. In a general sense, you will get some of the equipment from the Contingent, Philmont will provide you with some, your crew is responsible for some, and each crewmember will have their own. These lists cover some of the more important items and who will provide them. You can find detail information on these on the contingent website in the General Information area. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

What kind of “stuff” do we need in 2014?
2015 Capitol Area Council Philmont Contingent 4/19/2017 What kind of “stuff” do we need in 2014? Good rain gear! Rain suit — no ponchos! Backpack — with rain cover Over-the-ankle boots Sleeping bag with pad & sleeping clothes Shorts & crew tee shirt(s) Lots of socks — liners & outer Long pants, long-sleeve shirt Camera Spending money Spices Bowl, spoon, cup Water bottles (3 or qt) Pocketknife Flashlight Compass & maps Rope/Cord Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents So what does someone need for a Philmont trek in 2014? Good rain gear is very important — it doesn’t have to be a $300 Gore-Tex rain suit but shouldn’t be a $3.00 plastic one either. Don’t try to get by with a poncho. You will need a good backpack. Most people carry an internal frame pack of about 4,8000 cubic inches — be sure it has a good rain cover — don’t try to get by with a plastic bag — the trees will eat them! Be sure to have good boots that give good ankle support. The trails at Philmont are steep (and go up AND down) and are rocky. Participants will need a good sleeping bag in the degree range. They should also have a good pad. They will keep their sleeping clothes in their bag. Usually this consists of lightweight shorts and a tee shirt. These are the most important things! If you stay dry, take care of your feet, sleep well, and can carry your stuff; everything else tends to work out. There is plenty of time between now and the time you go to add these to birthday and Christmas lists! There is quite a bit of other things that people take. Long sleeved shirts are needed for conservation projects; long pants are needed for horseback riding, blacksmithing, and conservation. Take pants with zip-off legs to get double use. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

What about the other “stuff”?
2015 Capitol Area Council Philmont Contingent 4/19/2017 What about the other “stuff”? Philmont-provides: Cooking/cleaning gear Trail Food Two-person Tents Crew provides: Backpacking Stoves Tent pins Bear bags/rope Water purifier (Micro Pur) Dining fly & poles 14 pins 10 pins Philmont will provide each crew with cooking and cleaning gear and your food for the trail, a dining fly with poles, two-person tents, water purification chemicals, bear bags & ropes, and. You will pick up an initial allotment of trail food before leaving base camp and will replenish it at backcountry commissaries while on the trail. People are generally surprised about how much space the food occupies! When you consider how much there is for each three or four day supply you will pick up, it is a significant amount of food. It is not only bulky but with each bag weighing a pound or so, it is heavy! They will also provide you with bear bags & ropes, water purification chemicals, two-person tents, and a dining fly with poles. Your crew is responsible for providing its own backpacking stoves, ground cloths for the Philmont tents, and 10 tent pins per person. The tent pins from the Tooth of Time Traders trading post at Philmont are very inexpensive and work well in Philmont’s rocky soil. The crew should also bring its own first aid kit, water containers (bladders) for dry camps, and sectional maps. Each crewmember will be given a set of sectional maps but the crew only needs to take two or three sets on the trail with them. Ground cloths First Aid Kit Water containers Sectional Maps 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Scout Uniform (youth & adult)
2015 Capitol Area Council Philmont Contingent 4/19/2017 Scout Uniform (youth & adult) Wear Class-A Uniform while traveling & for base camp activities. Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus. Class-A Uniform: Each participant is required to have a “full” Class-A uniform. This can be either the “old” or the “new” uniform; it must be a “full” uniform. Participants will wear the uniform when in public while traveling and for certain base camp activities. Most crews have their crew photograph taken in their Class-A uniform although this is a crew choice. The “full” Class-A uniform includes Scout long pants or Scout shorts with Scout socks. “Switchback” or “Convertible” pants are acceptable and provide both long pants as well as shorts. Many crews take these on the trail as well. The Class-A uniform’s will be stowed in the crew’s locker while the crew is on the trail. Registered with Troop*: Tan uniform shirt Scout belt Scout long pants or- Scout Shorts with Scout socks Registered with Venturing Crew*: Green uniform shirt Crew’s “official” pant (long or short) Crew’s “official” socks (with shorts) Crew’s “official” belt * Primary Registration Will leave in duffle bag in locker while on trail. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Crew tee-shirts: Each Crew designs its own tee-shirt. Include Contingent logo on sleeve or breast (artwork on website). Typically have at least two shirts per participant. Tee-shirt ideas: Topo map Trek map (from Treks-2015 book) Crew designed logo/slogan Philmont logos (arrowhead, brands, etc.) Some crews do hats too! Some do Polo-type shirts. One crew in 2006 used Hawaiian shirts & leis — were “noticed!” Tee-shirt is likely to be the “best” Philmont souvenir. May want to have extra shirts for “gift” for your crews’ Ranger. Each crew should design a tee-shirt. These really help promote crew teamwork and are a lot of fun! Tee-shirts should have the contingent logo on either the breast or the sleeve — this shows everyone we are part of a really big group! Typically, crews will do two shirts per person. Some do one in Coolmax for the trail and one in cotton for traveling. This keeps the cost down. There are a lot of different ideas you will see on tee-shirts that include maps, crew or unit logo’s, Philmont artwork, and cartoons. Some crews do hats, some do polo-type shirts for their travel shirts. A contingent crew in 2006 did Hawaiian shirts with lei's. They sewed the contingent shoulder strip on the to make them “official”. The tee-shirts will be one of the best Philmont souvenirs and crewmembers will keep them. Many crews make an extra tee-shirt to give their Ranger as a gift. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 “Philmont Rules” Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2015) OR (have completed the 8th grade and be at least 13 years of age prior to June 24, 2015.) Philmont will not make any exceptions to the age requirement! One person (preferably two) per Crew must be currently certified in Red Cross Wilderness First Aid (WFAB or WRFA) & one person must be currently certified CPR (adult or youth, doesn’t have to be the same person). Participants MUST meet height/weight guidelines. Participants MUST use 2015 BSA Health & Medical Record form (Parts A, B, C) — requires physical exam within 12 months. Recommend at least three adults per crew, maximum of 4 (for Philmont crew count purposes, an “adult” is a person over 21). There are “rules” that have to be followed. When your crew submitted your application for the contingent, you agreed to follow these! They aren’t optional! The minimum age is very important. Philmont will not make any exceptions to this and shouldn’t — Philmont is best appreciated by more mature and physically stronger participants. One person in your crew must be current in Wilderness First Aid. One person in your crew must be current in CPR. These don’t have to be the same person and can be either youth or adult. Everyone MUST meet the height and weight guidelines. There are some exceptions for youth members but there are none for adults! People not meeting the guidelines will not be allowed on the trail and will be sent home at their own expense. Be sure your crew has adequate adult leadership, even in the event one gets injured or has to come off the trail. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Itinerary Selection Be cognizant of the desires and capabilities of your Crew. Weigh selection toward programs that the crew wants to participate in. Consider Distance & Difficulty. Consider Elevation — maximum & daily change. Area: South Central North Valle Vidal In March 2014 your crew will select the itinerary it wants. We will talk more about this at the fall meeting but you should start thinking about it now. Bottom line is that there are no “bad” itineraries and there are no “bad” programs. When forest fires and similar events have caused our crews to have their itineraries adjusted — in 2002 all crews had completely different itineraries because of the 92,000 acre Ponil Complex fire — everyone has enjoyed themselves. The only thing you want to be careful of is not to select an itinerary that is simply beyond your crew’s capabilities. If you have all 64-pound, barely 14-year old Scouts, don’t pick a 100 mile itinerary that climbs every peak at Philmont! They won’t be able to do it, will be miserable, and won’t get to participate in any of the programs along the way! Ask your crew what programs they want to participate in, if there are any particular camps they want to visit, and which section of the ranch they would like. Ask your crew what they want to do & where they want to go! 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Shakedown/Preparation
2015 Capitol Area Council Philmont Contingent 4/19/2017 Shakedown/Preparation Do what works best for your crew! “Train for Day 11, not Day 1” “training is mandatory … it is absolutely essential that the crew spends time together, learning the skills they will need while on the trail at Philmont. Remind the crew that the purpose of these training sessions is not just to get in shape or learn how to hike, anymore than ball practice is to learn to throw and catch. The purpose of the training is to learn how to work together as a team rather than a group of individuals hiking together.” Focus on equipment, skills, teamwork, not conditioning! Preparation is very important. There is no magic formula, you should do what works for your crew and what it needs. Key to preparation is teambuilding. If you focus on making sure everyone has the right equipment, that they know how to use it, and they work as a team, things will work! It is very difficult to do conditioning at our elevation that will prepare you for the altitudes at Philmont. If you have crewmembers who are overweight or out of shape, they should start now on a managed conditioning/diet program. The crew shakedown hikes are best used not to try to get in shape but to practice the skills you will use in Philmont’s backcountry. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

What did previous leaders say?
2015 Capitol Area Council Philmont Contingent 4/19/2017 What did previous leaders say? Do your shakedowns with the Philmont crew only. Don’t try to combine with troop campouts/activities. Have the right equipment. “Make sure that everyone in your group has a proper backpack rain cover and good rain suit. We had some boys get the $3 plastic Wal-Mart rain suits and they got ripped up the first day. By the 2nd day, the duct tape exceeded the rain suit in coverage.” “Pack light and get very fit” “Don't try and go on the cheap. Buy good equipment.” Some of the things that have been said are: Don’t combine your Philmont shakedowns with troop activities. You are trying to build a team and you only do this by working together as a team. Be sure everyone has the right equipment. You don’t have to spend a fortune but you don’t want to buy things that won’t survive Philmont. You can almost always find people to borrow from! 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 “Problems” Observed Many participants (not just in our Contingent) are not adequately prepared for Philmont: Mentally/emotionally/physically Equipment Crew Advisors MUST take a strong position to keep people from going to Philmont who should not be there. PHILMONT IS NOT JUST A LONGER SUMMER CAMP — IT IS DIFFICULT, DANGEROUS, AND CAN BE LIFE-THREATENING! PARTICIPANTS MUST BE ABLE TO HANDLE IT! Philmont will not/cannot make special allowances. Crew “paperwork” is extremely important and must be turned in to Crew Advisor ON TIME! Quite a few people show up at Philmont every summer who are not prepared — either emotionally or physically and many come without the proper equipment. Your job as a Crew Advisor is to take a hard line to prevent this in your crew. If someone is marginal, do not let them come! It will not work and will cause your crew to not have a good time! Many people think that, since Philmont is a camp run by the Boy Scouts, it’s just a longer summer camp. It’s not! It’s physically challenging, strenuous and takes place at extremely high altitudes. It can literally be life-threatening and everyone planning to go needs to understand this. Don’t expect Philmont to make special allowances or provisions for you. People expect Philmont to take them to the backcountry, pick them up early in the backcountry, to be able to just stay in base camp while the crew is on the trail, and all sorts of other things. Philmont has its hands full with crews that are doing what they are supposed to! It’s simply unreasonable to expect them to be able to cater to people who can’t follow the rules. It’s really important that you get your paperwork to Frank on time. He will check and double check it so that you won’t have a problem when you arrive at Philmont. Because you have plenty of time to get it to him, don’t put him into a time bind by waiting until the last minute. Have your crewmembers sign a “contract”. This insures that the crewmembers and their parents know the expectations for payments, participation in shakedown activities, physical requirements, medical exams, etc. and will provide you with a way to remove a participant who really doesn’t want to go! Be sure everyone in your crew — and their parents — read the Risk Advisory’s and understand them. If they aren’t comfortable with these risks, take them off your crew and replace them now! A great quote from one of the managers at Philmont — don’t let this apply to you or your crew! 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Crew Preparation Suggestions
2015 Capitol Area Council Philmont Contingent 4/19/2017 Crew Preparation Suggestions Schedule “Shakedown” activities: C.O.P.E. Course for crew Equipment shakedown(s) Technique shakedown(s): Campsite setup Bear Bags Water purification Cooking (Philmont style) Wilderness & Remote First Aid* and CPR Courses Crewmember “Contract” Duty Roster Start planning your crew’s preparation activities now. These shakedowns should include: A C.O.P.E. course — this should be taken as a crew. It will do more to turn your crew into a team than anything else you can do. Wait until after completing the C.O.P.E. course to select your Crew Leader and Chaplain’s Aide’s. It will be a very natural selection after this! Plan some equipment shakedown’s. These should be hikes/campout’s for the purpose of being sure everyone has the right equipment for Philmont. If you note deficiencies during these activities, be sure they are corrected before the next one. Plan skills & techniques shakedowns. You should have someone who has been to Philmont before go with you to teach your crew. You should practice skills you will use at Philmont like setting up your campsite — the Bear-muda triangle, hanging bear bags, dishwashing, water purification, and how to cook. You may want to order Philmont meals from the Philmont commissary so you can practice with the “real thing”. If you plan to go into the Valle Vidal, you may want to practice other skills such as GPS navigation, advanced map and compass skills, and hanging bear bags where there is no bear cable. Plan for attendance in Wilderness First Aid and CPR courses — get these done as early as possible — they become difficult to find if you wait until the last minute. Use a “contract” with your crewmembers. This can outline everyone’s responsibilities and required participation and can give you a vehicle for removing someone from your crew. Finally, prepare your Duty Roster before you leave Austin. You should practice it on your shakedowns so everyone understands it. * Successor to Wilderness First Aid Basic course 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Communications to Crew Advisor, others on list. Web site: Links to: General Information 2015 Contingent Send with questions to: — put “Philmont 2015” & your expedition # in subject Phone: Cell: (512) You will receive communications periodically from the Contingent Advisor. These will be ed to each Crew Advisor and the Unit Leader on the list. If others would like to be included in these mailings, let Frank know. He generally likes to funnel the communications through the Crew Advisor so there is a consistent message. Frequently look at the contingent website. You can go to it directly or via the Council website. The General Information section has a lot of information of interest to anyone going to Philmont. The 2014 Contingent section has information specific to this contingent and shows the status of your individual crew. This information is updated as you provide paperwork to Frank, as you make payments, and as information needs to be distributed. You can contact Frank by . If you do, if you put “Philmont 2014” and your crew’s expedition number in the subject, it won’t get lost! You can also contact Frank by phone. He can be reached on his cell phone. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Contingent Web Site 2001 Contingent 2013 Contingent General Information 2015 Contingent Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & Policies Medical Considerations Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) Philmont Trail food menus Tips (descriptive) Philmont Trek Hints (descriptive) As mentioned, a lot of information about Philmont, the contingent, and your crew is available on the contingent website. The major sections of the website are the “General Information” section and the “2014 Trek” section. The General Information section includes an overview of Philmont, all the various equipment lists, tips and techniques, itinerary selection information, and duty rosters. Most of this is of use to anyone going to Philmont, it is not specific to the contingent. The “2014 Trek” section is specific to this contingent and its crews. There is information here about finances — charges, payment schedule, etc.; the contingent calendar; and details of each crew. For each crew, the current crew information is shown. This is based on the copies of information provided by the Crew Advisor. It shows the information that has not been turned in. It also shows the current financial/payment status for the crew. Advisor Checklist (things you need to have done, Emergency Contact List document) Crew Information (crew members) Schedule/Transportation (daily trek schedules, transportation) Planning Timeline (events, activities) Financial (costs, payment schedule) Uniform Meeting Information (presentations, meeting agendas) Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

4/19/2017 Resources Capitol Area Council Philmont Contingent Website: National BSA Website: Philmont website – BSA Philmont website – Guide to Safe Scouting – Leave No Trace – no trace.aspx Teaching Leave No Trace – US Scouting Service Project: Clip Art — Discussion Lists (Canoe Base, Philmont, Seabase, Treks, etc.) – Philmont list sign-up: High Adventure – Philmont Advisor’s Guide: Published by Cooper Wright & Wally Feurtado as a fundraiser for the Baltimore Area Council’s Philmont Contingents. The Philmont Advisor’s Guide is available for $10.75 Order the Guide from the website at: Passport to High Adventure — available at Scout Shop or — Item number 34245, $ Philmont Field Guide — this is an excellent resource and crews should consider carrying a copy on the trail. It is available from the Tooth of Time Traders at Philmont Philmont Staff Association: PhilSearch — provides search ability and many photos of camps, etc. Can be helpful in itinerary selection General Philmont information: There are a lot of resources available to crews getting ready to go to Philmont. Some of these are shown here. One of the better resources is the Philmont Advisor’s Guide by Cooper Wright. You can buy it for $10 which is a fundraiser for their Venturing Crew. Read these different documents but take anything and everything they say with a grain of salt. Pick the parts of it that work for you and make sense for your crew. Many people become completely over-obsessive with the planning and preparation that they can’t enjoy themselves — particularly if things change while they are at Philmont. Make this fun, make this a learning opportunity for your youth crewmembers, and relax and enjoy yourself! There’s a lot to be said for waking up each morning at Philmont and not really having any idea what the day will bring —enjoy it as it happens! The best thing is that Philmont has an incredible staff and they will make it work for you! 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

The Philmont Documentary Collection
2015 Capitol Area Council Philmont Contingent 4/19/2017 The Philmont Documentary Collection “The challenges taken on a Philmont trek pales in comparison to the difficulty of explaining it to those who have never been.” This video is an excellent resource for getting crews excited about and prepared for Philmont. It was filmed by an Austin filmmaker in 2008 and 2009 and features a “Scoutreach” crew from the Capitol Area Council contingent. Available at the Scout Shop, or Amazon.com. 2015 Contingent -- Trek Meeting x 6271-x-01 through 629-x-16

Philmont 2015 Council Contingent

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