1. Electronic Public Procurement in Turkish Public Procurement System
M. Çağatay TAŞYÜREK
Public Procurement Specialist Public Procurement Authority

2. Agenda Introduction Public Procurement System in Turkey
Public Procurement Authority
E-Procurement
Electronic Public Procurement Platform
Business Intelligence
Benefits
Future Developments

3. Turkish Public Procurement System (TPPS)
Turkish Public Procurement Sytem has four historical background dates:
1) Auction, Contest and Tender Law no 661 dated 22 April 1925
2) Auction and Tender Act no 2490 dated 10 December 1934
3) State Tender Law no 2886 dated 08 September 1983
4) Public Procurement Law (PPL) no 4734 dated 04 January 2002
PPL has created an advanced model of international procurement regulations. 3

4. Turkish Public Procurement System (TPPS)
Currently, Public procurement is regulated by Public Procurement Law No which entered into force on January 1, 2003.
One of the objectives of preparing a new law on public procurement was adaptation to international instruments on public procurement (EU Procurement Directives, UNCITRAL Model Law on Procurement, World Bank Procurement Guidelines, etc.).
Public Procurement Law
no. 4734 4

5. Turkish Public Procurement System (TPPS)
Main Principles of PPL are;
Transparency
Reliability
Fullfillment of Needs
Efficient Use of Resources
Competititon
Confidentiality
Equal Traetment
Public Supervision
Taxpayers’ Expectations 5

6. Public Procurement Authority (PPA)
Public Procurement Authority which is administratively and financially autonomous was established in 2002.
The main duties of the PPA are;
Regulation
Dispute Resolution
Training
E-Procurement
Gathering Information and Statististics
International Relations 6

7. E-Procurement
Transparency
Speed
Cost Saving
Standardization
Public Supervision
Effective Procurement System
Sustainability
Therefore, E-Procurement has a crucial role in procurement system 7

8. E-Procurement in Turkey: Electronic Public Procurement Platform (EPPP)
Electronic Public Procurement Platform (EPPP) became operational on 1 September 2010.
Operations that can be performed in EPPP, include publication of contract notices, preparation of contract document by the contracting authorities, downloading of the contract document by economic operators, verification of tax liability, balance sheet and income statement information, social security premium debt information of the economic operators.
EPPP which is one of the most important e-government applications with over registered economic operators, registered contracting authorities and registered users is being continuously improved. 8

10. Electronic Public Procurement Platform Legal and Administrative Background
Articles related to EPPP, Dynamic Purchasing System and E-Auction added to the Public Procurement Law at the end of the year 2008.
“11 Primary E-Government Projects” determined by the Prime Ministry
2009 and 2010 Annual Government Program:
Development of an Electronic Public Procurement System
“Communiqué No 1 about the use of the Electronic Public Procurement Platform”
“Electronic Procurement Application Regulation”
2012 Annual Program, Action 290: “E-tender Submission and Evaluation at the Call-Off Stages of Framework Agreements”

11. Electronic Public Procurement Platform Development Stages
12 May 2009
Legal and technical work of the project started.
23 February 2010
Registration of contracting entities and economic operators started. EPPP Call Center ( ) in operation.
1 September 2010
EPPP V1.0 in operation. All Contracting Authorities (CAs) could use EPPP.
1 December 2010
EPPP V1.1 in operation. Economic operators can download the contract documents with their e-signatures and so that they gain the status of «potential tenderer» according to the law.
1 March 2011
EPPP V1.2 in operation. The first e-tendering and e-tender evaluation of bids realized in a pilot sector (medical devices).

12. EPPP by Numbers 01 September 2010 – 31 December 2012 EKAP
Registered Economic Operators (EO)
Registered Contracting Authorities (CE)
Registered Users
Registered Tenders
Contract Notices Published
Black List Confirmations
Contract Award Notices
Daily Hit of EPPP
90.000
Total Number of Visitors

13. BENEFITS OF ELECTRONIC PUBLIC PROCUREMENT
Standardization, transparency, speed, accord and public supervision in procurement procedures
Efficiency and effectiveness in tender dossier preparation and tender evaluation
Up to 20% savings in procurement costs 13

14. 1 2 3 4 5 6 7 e-Procurement in 7 Steps
CA and Supplier Database
Registration of CA and Suppliers
Definition of Needs
Preparation of Needs Report
Procurement Registration Operations
Registration of Procurement
Calculation of Estimated Cost
Procurement Registration No
Preparation of Tender Document
Administrative Specification
Technical Specification
Draft Contract
Standard Forms
Procurement Notices
Preparation of Tender
Download of Procurement Documents
Preparation of Tender Documents
Encryption and e-Signature
Submission of Tenders (2 phases)
Tender Evaluation
Qualification Controls for Participation
Control for Prohibited Tenderers
Determination of Economically Most Advantageous Offer
Conclusion and Approval
Electronic Notifications
Notification of Finalised Tender Decision
Other Notifications
Contract Management
Assignment of Contract
Prohibition
Invoice & Payment
e-Signature / Encryption / Digitalization 14 14

15. Procurement Procedures on the EPPP
Preparation of tender documents:
Contracting authorities that are registered
on the system started to prepare the tender
documents (pre-qualification documents,
administrative and technical specifications,
the draft contract, framework agreement,
individual contract, standard forms) through
EPPP.
Errors are reduced to a minimum level in
the tender documents through automatic
checks by EPPP for compliance with
legislation.

16. Procurement Procedures on the EPPP
Preparation of contract notices:
Contract notices began
to be created automatically
by the system when the
tender documents are
prepared by the contracting
authorities.
Economic operators have
access to contract notice
and documentation
in electronic environment.

17. Procurement Procedures on the EPPP
Downloading of of tender documents using
e-signatures/m-signatures:
The tender document can be
downloaded free of charge via EPPP
by using e-signatures or m-signatures,
which eliminates the need for
economic operators to go to the
contracting authorities to purchase the
tender document.
Procurement Procedures on the EPPP

18. Procurement Procedures on the EPPP
Tender Search Mechanisms:
Real and legal persons who wish to participate
in tenders may search for tender notices by setting
certain criteria (sector, province, remaining period
of tender date and tender type).
Also they can be notified instantly via ,
about tender opportunities they may be interested
in.
Citizens can also search for tenders by three
different ways according to their needs: Fast
Search, Detailed Search and Sectoral Search.
They can see tender notices and contract award
information of the tender.
Procurement Procedures on the EPPP

19. Procurement Procedures on the EPPP
Tender At a Single Glance:
Every detail of all public tenders carried out
within the scope of Public Procurement Law, such
as contract notice, contract document, information
about the contracting authority, contract award
notice, complaints by dissatisfied tenderers,
black list confirmation, contract price and contract
lots, can be seen in “Tender at a Single Glance”
webpage within the EPPP.
Thanks to this, public supervision is ensured in
the public procurement system.
Procurement Procedures on the EPPP

20. Procurement Procedures on the EPPP
Tender Evaluation Records:
Tender evaluation
records are prepared
by the contracting
authorities by using
EPPP.
Procurement Procedures on the EPPP

21. Procurement Procedures on the EPPP
For “Procurement of medical devices”, which has been identified as a pilot sector, all procurement procedures including the electronic submission and electronic evaluation stages, can be done in paperless electronic environment.
Electronic submission of tenders in the pilot sector: 21

22. Procurement Procedures on the EPPP
Inquiries from related systems:
Contracting authorities can query tax
liability, balance sheet and income
statement information of economic
operators over the Revenue
Administration’s system and social
security premium debt information over
Social Security Institution’s system.

23. Electronic Public Procurement Platform
Integration of EPPP with Other Institutions:
EPPP
Ministry of Finance
National Satellite Corporation
Ministry of Interior
Social Security Institution
Ministry of Health
Banks

24. Procurement Procedures on the EPPP
Blacklist Confirmation and PPA Decisions:
Contracting Authorities and citizens
Can access to the black list of economic
operators and decisions taken by the
Public Procurement Board upon
complaint applications.

25. Procurement Procedures on the EPPP
Submission of contract award information:
Contract award notices are
prepared, published and can be
viewed by using EPPP.
All notifications can be sent to
economic operators through EPPP.

26. Procurement Procedures on the EPPP
Contract Management
Applications in EPPP were put into
use regarding contract management
issues, such as additional works or
services, price adjustment (escalation),
termination of contract, issuing
certificates of satisfactory performance
of the contract in order to collect data
on signed public contracts, to do
analysis on a sound basis and to
digitize contract management process.

27. Benefits (Realized)-1 Contracting Authorities 1,4 billion TL
Savings due to printing of tender documents (yearly)
( tender documents, avg. 50 pages, cost per page0,2 TL)
3,5 million TL
(1,5 million €)
Time savings (yearly)
(11 person/day, daily cost 50TL, tenders annually)
82,5 million TL
(37 million €)
Contract Value Savings
(Contract Value/Estimated Cost Ratio decreased from 81% to 74%, average number of tenders submitted increased from 3.3 to 5.6)
Approximately
1,3 billion TL annually
TOTAL REALIZED SAVINGS (yearly)
1,4 billion TL
(600 million €)

28. Benefits (Realized)-2 Economic Operators 69,7 million TL
Savings due to tender document acquisition (yearly)
( tender documents* document price)
54 million TL
(24 million €)
Transportation savings (yearly)
( tender documents* 10 TL/tender document)
3,5 million TL
(1,5 million €)
Time Savings (yearly)
( tender documents* 1 man/day*35 TL daily)
12,2 million TL
(5,5 million €)
TOTAL REALIZED SAVINGS (yearly)
69,7 million TL
(31 million €)

29. Business Intelligence
Business intelligence within the EPPP was put into use in 2013 and instantaneous access to a huge amount of data was achieved.
Objectives of the business intelligence are as follows:
To gather statistical data about public procurements for the analysis of business processes,
To standardize analysis of public procurement data and development of public procurement reports,
To retrieve statistical data faster, instantly and up-to-date,
To provide procurement data to the other units of PPA in a more efficient way,
To provide statistical information within the scope of «The Right to Information Law No. 4982» to the applicants,
To provide information about procurements to contracting entities, economic operators and public in a visually rich and dynamic way,
To improve public procurement processes by employing data mining,

30. Business Intelligence30

31. Future Developments
E-Procurement in goods and call-off stages of framework agreements
E-catalogs and digitalization of procurement items
E-Contract Management
E-Auctions

32. Future Developments Certification/Registration Systems
Secondary Legislation
Certification Units
Audit Mechanisms
Other Integrations (such as judicial records)
Business Continuity Center/Disaster Recovery Center

33. Integrated Appeal, Review and Board Project
Appeals will be submitted over EPPP with the e-signatures of the related party.
All necessary information related with a complaint will be retrieved electronically where possible, other documents will be scanned.
The result of review by public procurement experts will be digitally signed by e-signatures and presented to the Board.
Board Agenda will be prepared electronically.
Board Members will be able to access to the documents electronically.
Board Members will sign the decisions by their e-signatures.
The notification of the decision of the Board will be sent automatically and electronically.

34. THANK YOU…