2. Committed to Shaping the Next Generation of IT Experts. Robert T. Grauer, Ph. D. rgrauer@miami.edu Download this presentation from www.prenhall.com/grauer (Click link to Office 2003 on home page)www.prenhall.com/grauer What’s New in Microsoft® Office 2003?

3. © Robert Grauer 2004 – www.prenhall.com/grauer From a Suite to a System... “Microsoft Office has evolved from a suite of personal productivity products to a comprehensive and integrated system. Building on the familiar tools that many people already know, the Microsoft Office System includes servers, services, and desktop programs designed to work together to help address a broad array of business problems.”

4. © Robert Grauer 2004 – www.prenhall.com/grauer So, What’s Really New... At the enterprise level it is all about sharing data, integration, and collaboration  Tight integration between Office 2003 and SharePoint Services facilitates document sharing; no longer necessary to worry about large attachments or which version of a document you are working on.  XML enables data to be shared across the enterprise without regard to the program or operating system At the individual level  It’s evolutionary rather than revolutionary; it is after all “Office 11”; but there are many worthwhile new features  What’s New depends on what you are upgrading from; i.e., it is more dramatic from Office 2000 then from Office XP

5. © Robert Grauer 2004 – www.prenhall.com/grauer Servers and Services (Partial List) Microsoft Exchange Server 2003  E-mail based collaboration services with improved security, reliability, and ease of access Microsoft Office Live Communications Server 2003  Provides presence and instant messaging Microsoft SharePoint Portal Server 2003  Share documents from within Word, Excel, or PowerPoint Microsoft Office Live Meeting 2003  Enables real-time interactive presentations over the Internet for groups ranging from 2 to 2000 Microsoft Office Online  Significantly enhanced Web site for all versions of Office

6. © Robert Grauer 2004 – www.prenhall.com/grauer The Microsoft Office 2003 Programs The Office Core programs:  Microsoft Office Word 2003  Microsoft Office Excel 2003  Microsoft Office Outlook 2003  Microsoft Office PowerPoint 2003  Microsoft Office Access 2003 Other Office Programs:  Microsoft Office Publisher 2003  Microsoft Office FrontPage 2003  Microsoft Office Project 2003  Microsoft Office Visio 2003  Microsoft Office OneNote 2003 - New in 2003!  Microsoft Office InfoPath 2003 - New in 2003!

7. © Robert Grauer 2004 – www.prenhall.com/grauer Microsoft Office 2003 Editions Retail Editions – choose carefully  Professional Edition (Word, Excel, Outlook with Business Contact Manager, PowerPoint, Access, and Publisher)  Small Business Edition (Word, Excel, Outlook with Business Contact Manager, PowerPoint, and Publisher)  Standard Edition (Word, Excel, Outlook, and PowerPoint)  Student and Teacher Edition (Word, Excel, Outlook, and PowerPoint)  All programs can be purchased individually (OneNote and InfoPath are purchased separately) Click here for information on other editions (pre- installed, volume-licensed, and academic-licensed) Click here for information

8. © Robert Grauer 2004 – www.prenhall.com/grauer About the Upgrade Full compatibility in file formats between Office 2003, Office XP, and Office 2000.  Word, Excel, PowerPoint formats are identical to those in Office 97  Access 2003 format is identical to Access 2002, but it uses the Access 2000 format by default External pressure to upgrade – all new machines ship with Office 2003. Requires Windows 2000 with service pack (SP3), Windows XP, or a later version

9. © Robert Grauer 2004 – www.prenhall.com/grauer A New Web Site for Microsoft Office New logo for Office 2003, but the site applies to all versions of Office Test your knowledge of Office applications New address - office.microsoft.com

10. © Robert Grauer 2004 – www.prenhall.com/grauer What is XML? XML (eXtensible Markup Language) is an industry standard for structuring data across applications, operating systems, and hardware devices Latest of evolution of Markup Languages  SGML – Standardized General Markup Language  HTML – Hypertext Markup Language XML is “data about data” i.e., it describes the data and not the formatting

11. © Robert Grauer 2004 – www.prenhall.com/grauer So What is a Markup Language? Rich Text HTML XML 2 bedroom/2 bath – $600 per month – (305) 111-2222 2 bedroom/2 bath $600 per month (305) 111-2222 2 bedroom/2 bath – $600 per month – (305) 111-2222

12. © Robert Grauer 2004 – www.prenhall.com/grauer XML tags are created by the user Define additional tags as you need them What is eXtensible? 2 bedroom/2 bath Immediate Occupancy $600 per month Swimming pool; close to campus (305)111-2222 1 month

13. © Robert Grauer 2004 – www.prenhall.com/grauer A Simple XML Editor Notepad can be used to create and edit XML XML specification (optional) Comment statement Root element permits multiple occurrences of Apartment element within one document XML tags have element name between brackets and are case sensitive; the ending tag has a slash in front of the name

14. © Robert Grauer 2004 – www.prenhall.com/grauer Internet Explorer is XML-Aware Plus and minus signs show collapsed and expanded elements Nested elements are indented for ease of understanding Data is in bold face XML tags are in color

15. © Robert Grauer 2004 – www.prenhall.com/grauer An Iterative Process Create document in Notepad, then view document in Internet Explorer Open editor to modify document Click Refresh button to view updated document Enter and save the changes Deliberate error – case does not match

16. © Robert Grauer 2004 – www.prenhall.com/grauer Errors are Not Permitted Internet Explorer will not open a document with errors XML tags are case sensitive; these tags do not match Open editor to correct the error Enter, then save the changes, and then click Refresh button to see document in Internet Explorer Explanation of the error is provided

17. © Robert Grauer 2004 – www.prenhall.com/grauer There is a Better Way... InfoPath 2003 enables a developer to create XML forms in the familiar Office environment Underlying schema is displayed in a task pane

18. © Robert Grauer 2004 – www.prenhall.com/grauer InfoPath 2003 – User View The user enters data into a form which is converted to an XML document InfoPath is included in the Office 2003 Enterprise edition, but not in Office Professional; see office.microsoft.com/infopath for additional information

19. © Robert Grauer 2004 – www.prenhall.com/grauer In Conclusion... XML (eXtensible Markup Language) is a public standard and not a Microsoft product. The XML syntax, known officially as the XML recommendation, was developed by the World Wide Web Consortium (www.w3.org), a public organization with the sole purpose of creating standards or recommendations for the Internet.www.w3.org XML is supported in all Office 2003 applications; we continue by looking at the individual applications.

20. © Robert Grauer 2004 – www.prenhall.com/grauer What’s New in Outlook? A new interface Faster download Automatic junk mail filter Improved Rules Wizard New Search Folders  Follow Up folder created automatically – different color flags for different messages  Create additional folders for specific individuals Contact picture

21. © Robert Grauer 2004 – www.prenhall.com/grauer A New Interface Reading pane is displayed at the left of the window as opposed to the bottom

22. © Robert Grauer 2004 – www.prenhall.com/grauer Faster Download Images are no longer downloaded by default

23. © Robert Grauer 2004 – www.prenhall.com/grauer Automatic Junk Mail Filter Junk mail filter is built in automatically Additional options will block specific senders

24. © Robert Grauer 2004 – www.prenhall.com/grauer Improved Rules Wizard Create rule from a template Or use the Wizard to create your own rule This rule automatically deletes all messages sent by Sobig.F worm

25. © Robert Grauer 2004 – www.prenhall.com/grauer New Search Folders Different color flags enable you to prioritize messages Create search folders for specific individuals or lists

26. © Robert Grauer 2004 – www.prenhall.com/grauer Contact Picture Meet Bob Bob’s e-mail and Web page

27. © Robert Grauer 2004 – www.prenhall.com/grauer What’s New in Word? Reading View Research Pane Compare Documents side by side Selective Protection Document Workspace Support for XML Single File Web Page Web Page Wizard is gone – creating a Web site is more difficult then before

28. © Robert Grauer 2004 – www.prenhall.com/grauer Reading View Reviewing toolbar Document Map facilitates navigation

29. © Robert Grauer 2004 – www.prenhall.com/grauer Research Pane Link to dictionary and/or an encyclopedia is available directly from the task pane

30. © Robert Grauer 2004 – www.prenhall.com/grauer Compare Documents Side by Side Will scroll in both documents simultaneously

31. © Robert Grauer 2004 – www.prenhall.com/grauer Selective Protection Choose the parts of a document to protect

32. © Robert Grauer 2004 – www.prenhall.com/grauer Document Workspace Consistent Interface Access to SharePoint Services without leaving the Office Application

33. © Robert Grauer 2004 – www.prenhall.com/grauer Support for XML... Multiple résumés are received by an organization, but cannot be processed electronically The solution is to convert the documents to XML, then process the results in an application where you can search and select for specific requirements

34. © Robert Grauer 2004 – www.prenhall.com/grauer Map the Document XML task pane Map text in the Word document to elements in the XML schema; schema is created independently

35. © Robert Grauer 2004 – www.prenhall.com/grauer Save the XML Document Specify XML as file type Save data only

36. © Robert Grauer 2004 – www.prenhall.com/grauer The XML Document Reference to the schema Plus and minus signs show collapsed and expanded elements Internet Explorer is XML-aware

37. © Robert Grauer 2004 – www.prenhall.com/grauer Single File Web Page Format HTML format requires supporting folder MHTML format has all objects in one document

38. © Robert Grauer 2004 – www.prenhall.com/grauer Web Page Wizard is Gone... You can still create a Web site, but you have to understand what you are doing. You create each page individually, then use the Frames toolbar to link the various pages to one another

39. © Robert Grauer 2004 – www.prenhall.com/grauer A Web Site is More Difficult... Create a folder for the site Use Word to create the home page  Determine the visual design for the site  Specify Single File Web Page format Create Under Construction page and duplicate as necessary Create navigation page with links to the pages at the site Use Frames toolbar tool bar for navigation

40. © Robert Grauer 2004 – www.prenhall.com/grauer Create Each Document Individually Place documents in folder by themselves This document holds the two frames of the Web site The Home Page Under Construction Page to facilitate development Documents in Single File Web Page format

41. © Robert Grauer 2004 – www.prenhall.com/grauer Add Frames for Navigation Frames toolbar enables horizontal or vertical navigation

42. © Robert Grauer 2004 – www.prenhall.com/grauer What’s New in Excel? Support for XML Compare workbooks side by side Research task pane Create List command Enhanced statistical functions Document Workspace

43. © Robert Grauer 2004 – www.prenhall.com/grauer Support for XML Additional fields can be added through Excel XML data is mapped into Excel workbook

44. © Robert Grauer 2004 – www.prenhall.com/grauer Compare Workbooks Compare Side by Side Toolbar Synchronize Scrolling

45. © Robert Grauer 2004 – www.prenhall.com/grauer Research Task Pane Research task pane retrieves corporate information Web query retrieves current price from the Internet (available since Excel 97)

46. © Robert Grauer 2004 – www.prenhall.com/grauer Create List Command The Create List command turns on the AutoFilter and highlights the list with a border; it does not do anything that cannot be done with ordinary Excel commands

47. © Robert Grauer 2004 – www.prenhall.com/grauer Enhanced Statistical Functions Analysis TookPak is an add-in with more than 30 statistical functions, many of which are enhanced for 2003

48. © Robert Grauer 2004 – www.prenhall.com/grauer Document Workspace Consistent Interface Access to SharePoint Services without leaving the Office Application

49. © Robert Grauer 2004 – www.prenhall.com/grauer What’s New in Access? Increased security detects VBA code Object Dependencies Error checking in design view (green triangle) Back Up Command Support for XML

50. © Robert Grauer 2004 – www.prenhall.com/grauer Increased Security Security warning detects VBA code (typically in every form) Dialog box is similar to Excel

51. © Robert Grauer 2004 – www.prenhall.com/grauer Object Dependencies The switchboard form is dependent on the Switchboard Items table Option button specifies the type of dependency

52. © Robert Grauer 2004 – www.prenhall.com/grauer Error Checking Green triangle (similar to Excel) indicates an error in the underlying control

53. © Robert Grauer 2004 – www.prenhall.com/grauer New Back Up Command Today’s date is added to the file name

54. © Robert Grauer 2004 – www.prenhall.com/grauer Support for XML Export query as XML schema and data

55. © Robert Grauer 2004 – www.prenhall.com/grauer View XML Data Schema is saved in separate document Data is saved as XML document

56. © Robert Grauer 2004 – www.prenhall.com/grauer Use Notepad to add Style Sheet Edit file to include XML style sheet Data for Benjamin Grauer

57. © Robert Grauer 2004 – www.prenhall.com/grauer View XML Data on Web XML document has been modified Data for Benjamin Grauer

58. © Robert Grauer 2004 – www.prenhall.com/grauer What’s New in PowerPoint? Package for CD New Slide Show Toolbar Permanent Slide Show Annotations Research Task Pane Document Workspace

59. © Robert Grauer 2004 – www.prenhall.com/grauer Package for CD Command PowerPoint Viewer enables you to view the presentation without installing PowerPoint

60. © Robert Grauer 2004 – www.prenhall.com/grauer New Slide Show Toolbar Easy navigation throughout the show New pen options

61. © Robert Grauer 2004 – www.prenhall.com/grauer Permanent Slide Show Annotations Annotations are added as in previous versions of PowerPoint Annotations may now be stored with the presentation

62. © Robert Grauer 2004 – www.prenhall.com/grauer Research Task Pane Research pane available in Word, Excel, and PowerPoint Choose from a variety of resources

63. © Robert Grauer 2004 – www.prenhall.com/grauer Document Workspace Consistent Interface Access to SharePoint Services without leaving the Office Application

64. © Robert Grauer 2004 – www.prenhall.com/grauer Microsoft Office OneNote 2003 OneNote is designed for the Tablet PC, but it is useful with any PC

65. © Robert Grauer 2004 – www.prenhall.com/grauer Learn More About Office 2003 Click feedback to e-mail Bob Download this presentation

66. © Robert Grauer 2004 – www.prenhall.com/grauer Unique to the Grauer Series..

67. © Robert Grauer 2004 – www.prenhall.com/grauer rgrauer@miami.edu www.prenhall.com/grauer