1. Work with Money Laundering and Risk Assessment A new generation of practice management software Follow the on-screen instructions and click the arrow buttons to move through this guide. Press Escape at any time to end the guide.

2. Click Next

4. When you add a client, the money laundering check appears automatically for completion. However, to add, edit or view the details, you should access the client details.

5. Click Next Access the client details: This can be done by searching for the client from the Client area on the front screen then double click to open the record.

6. Click Next You can also access the client details by clicking on the hyperlink within a case file.

7. Click Money Laundering Check Once you have the client details open click the options button and choose Money Laundering Check

8. Click Next The ML and RA screen appear for completion. You can select the type of verification from the drop down list. There are options for : An Existing Client: this means that you already have money laundering details and do not wish to add again. Choosing this option means that the client will not appear in reports showing missing money laundering. Not Required (auto check on new file): this will ignore money laundering in this instance, but will ask again when you open a case file. Form of ID: such as Driving Licence or Passport.

9. Click Attach Evidence To add ID details, select the type of ID you have and then enter some details related to the id, such as passport number. Enter the expiry date (you should refer to you Money Laundering Officer for guidance on expiry dates for utility bills, etc). If you have a scanned copy of the ID, you can attach it to the file.

10. Click Next When you are attaching the scanned copy of the document, simply select from the Browse window and click Open. Remember if you are on Lawcloud that the desktop is not your desktop and you may have to navigate to your computer to find where you have stored the scanned document.

11. Click Next Now you have added the primary id, you should also add the Secondary id in the same way. We will now examine the Risk Assessment Module.

12. Click Risk Assessment Stage button At the foot of the money laundering check there are 3 RA questions. If you check the boxes of the first 2, the client will be shown as high risk and the MLRO will need to review the client. If you check the 3 rd question, you will not be prompted to add RA detail for new case files you open for the client. (This can be useful if you are likely to open a number of case files for a client). Next, you need to complete the RA Stage.

13. Click Next The RA screen allows you to choose Low, Medium or High risk for each of the questions. As you mark each question, the system calculates the risk, if you have a high risk, you should refer this to your MLRO. Note that there is a report that will show High Risk Assessments.

14. Click Next Where the client has been referred to the MLRO, the MLRO Referral option should be used for review. The MLRO may undertake further measures for assessment and can authorise the client from this screen. Only the MLRO has permission to authorise.

15. Click Next To authorise a high risk client, select your name from the list, add your notes and click ok. Lawware will allow you to simply add notes against the record, but you do not have to authorise the client.

16. Click Next The Money Laundering and RA stage are now completed for the client. However, when you open a new case file for the client, Lawware will prompt for you to complete RA for the case (unless you have selected not to). It should be noted that the Risk Assessment questions are completely customisable for your firm.

17. Click Next As previously mentioned in this guide, there are useful reports that can be quickly generated to show those missing ML or RA details, or those who are a high risk client. Open the productivity centre as shown:

18. Click Next Ensure you are looking at Notifications – click View and choose notifications.

19. Click Next You can add the ML and RA notifications by clicking Configure notifications.

20. Click Next You should now tick the notifications you would like to see: Clients awaiting money laundering Clients money laundering expired Client high risk assessments.

21. Click Next Each notification you choose will present the selection screen. This will allow you to decide if you would like to add critical symbols or a popup message. Ensure you choose Items for the entire practice if appropriate.

22. Click Next To complete, you would click Finish Configuration.

23. Click Next You will then see a total for each notification in the Productivity Centre. If you double click on the notification in the list, you will be presented with a report detailing the clients awaiting or with expired money laundering.

24. Click Next The client High Risk Assessment report is split into 2 parts. The report shows those who have not had the RA completed (Shown as No) and those who have (shown as Yes), but there has been a high risk noted.

25. Click Next From the reports generated by the Productivity centre you can access the client details (double click on the client in this screen) and update where possible.

26. Click End.