1. Creating a SharePoint App with Microsoft Access Services
No-code solutions
Dutch Information Worker User Group : #DIWUG
Creating a SharePoint App with Microsoft Access Services
Microsoft Access 2013 has all the tools needed to build no-code data-centric applications quickly on Microsoft SharePoint Server 2013 (on-premises or Office 365). Penny will show you how Access hides the normal complexities of creating a relational database (i.e., rules, schema, views) using a SQL-backed app on SharePoint, as well as showing you how to connect Access web apps to SharePoint lists
Penelope Coventry

2. Speaker Bio Independent Consultant Microsoft MVP SharePoint Server
MCSE: SharePoint 2013
Author/Co-author of 10+ SharePoint Books
Trainer
Worked with SharePoint since 2001
Based in UK, work in Europe & US
Blogs/Web Site

3. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

4. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

5. Enterprise Forms in SharePoint 2013
SharePoint 2013 offers new options for enterprise form solutions
Current investments in InfoPath are fully supported in SharePoint 2013
For new end-to-end business solutions Microsoft recommend that business users consider Access 2013
For highly custom forms Microsoft recommends developers use HTML forms with the new cloud App Model

6. InfoPath 2013 InfoPath is fully supported in SharePoint Server 2013
Continues to provide great form customization solutions for business users
Current investments in InfoPath can leveraged in SharePoint Server 2013
Now uses the full power of Microsoft Visual Studio 2012 to extend InfoPath solutions

7. Access 2013
SharePoint 2013: Heavy investment in Access 2013 to allow business users to rapidly create SharePoint web (form) apps
Interesting new option for new declarative solutions
Subject matter expert can capitalize on their domain knowledge
Developer experience not required

8. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

9. Two methods of creating Access web-based solutions
Access web database – SharePoint Server 2010
Supported in SharePoint Server 2013
Cannot be created using Access 2013
SharePoint site
Access tables -> SharePoint lists
Forms / Reports -> web pages
Cannot be automatically converted to an Access web app
Access web apps – new in SharePoint Server 2013

10. The Access 2013 mission
Quickly create business value with server-based apps
App Templates & Table Templates
Maintain existing desktop databases & import data
App Experience without code
Apps for SharePoint in a browser

11. Access 2013 Web Apps New App Experience SharePoint deployment
Tech Ready 15
Access 2013 Web Apps
4/19/2017
Web Applications
SharePoint
SQL Database
New App Experience
Simplified design experience
Polished, consistent results
SharePoint deployment
SQL back-end
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

12. What is an Access web app?
SharePoint apps
Can be deployed to SharePoint Store
Data and Access objects saved to it’s own SQL Server database
Tables directly accessible
Cannot create or initiate SharePoint workflows on Access app data
No unique permissions at the table or row level
Access app data not automatically indexed by SharePoint search engine
Do not support Visual Basic (VB) programming language

13. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

14. Access Desktop v Access App
Desktop “classic” solutions
Access App
20 years old
Very popular
Easy to create poor apps
Client machine deployment required
Solved business needs
Web/SharePoint applications
Data lives in SQL 2012
Access client only needed for designing applications
Central access control
Security
Sharing
Scaling up
Standard Professional UI
No code

15. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

16. User Interface Access generates UI Runs entirely in the browser
Forms are HTML & JavaScript
No server-side rendering or processing
Seamless SharePoint integration, including Themes
Limited customizations
Prevent non-designers from hurting themselves
Enables improvements, more form factors

17. User interface model

18. Working with an Access App
Demo
Working with an Access App

19. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

20. How does it work?

21. Access 2013 App Templates Jump-start the creation of Access apps
Custom web app*
Asset tracking
Contacts
Issue tracking
Project management
Task management
* Only template Access app template available when you first start Access. Others only available when connected to the internet.

22. Access app templates available over the Internet
Template name
Description
Tables
Views
Asset Tracking
Track equipment used by your business and assigned to employees.
Assets, Categories, Employees
List, Datasheet, By Category, By Group
Contacts
Manage individual and corporate relationships.
List, Datasheet, By Group
Issue Tracking
Record issues related to your business, associate them with customers, and assign them to employees
Issues, Customers, Employees, Issue Comments, Related Issues
List, Datasheet, By Status, By Group
Project Management
Manage projects by breaking  work items into tasks, associating them with customer, and assigning them to employees.
Projects, Employees, Customers, Tasks
List, Datasheet, By Status, By Group,

23. Access to SQL Server object mapping
Access table* = SQL Server table
Access data types = SQL Server data types
Text fields => nvarchar
Number => decimal, int or float
Image => varbinary (MAX)
* Access provides table templates (nouns). You can also create linked tables to display data from SharePoint lists including external lists. For each table, two views are automatically generated: List and Datasheet.

24. Queries
Use when users extensively use the same filters, sorts or column hiding
Combine related tables
Perform calculations
Summaries
Automatically apply changes
Created as SQL Server
Views
Table-valued function (TVF)

25. Macros Miniature program Stored in Access app Automate common tasks
Two types:
User Interface
Navigation to another view
Showing or hiding controls
Attached to command buttons or combo boxes
Data macros
Implement business rules at data level

26. Permissions Inherited from the site where the app was created
Solution creators => Full Control
Consumers
Create, update, delete data => Contribute
View => Read

27. Demo
Building an Access App

28. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

29. Advantages of Access Services
Centralize data/administration/security
End-user created
Professional interface
Usage monitoring
App Store
Upgrade path?

30. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

31. Every you need for Access Services is in Office 365
SQL (Azure)
Security
Identity
Access control
Redundancy/Backup

32. On-premise Access Services
SharePoint Server 2013
Web Servers
Application Servers
Office Web Apps Server
SQL Server 2012 SP1 (Mixed Mode - SQL Server authentication and Windows authentication)
Access Web Apps databases
SQL 2008 R2 SQL 2012
SharePoint Content databases

33. Finding the SQL database name

34. Agenda Enterprise Forms Access Services
4/19/2017
Enterprise Forms
Access Services
Access Desktop v Access web apps
User Interface
Creating Access web apps
Advantages of Access Services
Office 365 v
On-premises
In Summary
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

35. Review Most Organizations have Access desktop databases
4/19/2017
Most Organizations have Access desktop databases
Access app = central control
Self Service – Reduce IT Workload
Office 365 has Access Services
Need Enterprise Client Access Licenses to use Access Services on-premise

36. Questions?

37. Resources Changes in Office 2013
Comparison of services: Office 365, Standalone and On-premise
Access Team Blog
Discontinued features and modified functionality in Access 2013
Installing Access Services on-prem
Add custom actions to the Action Bar
Moving and backing up your Access 2013 web apps
Add apps to the App Catalog
Add apps to a SharePoint 2013 site
Visualize your Access 2013 web app data in Excel
The Access Show: Developing Access 2010 Hybrid Apps
Creating Access web databases with Access 2010 and Access Service