1. The Ohio State University
Libraries

2. Mood Elevator up down grateful wise, insightful creative, innovative
resourceful
hopeful, optimistic
appreciative, compassionate
patient, understanding
sense of humor
flexible, adaptive, cooperative
curious, interested
impatient, frustrated
irritated, bothered
worried, anxious
defensive, insecure
judgmental, blaming
self-righteous
stressed, burned-out
angry, hostile
depressed
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3. HR Action
Request
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4. What is HRA? HR Action Request (HRA)
Web-based application used to request and track approval of all student human resource actions.
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5. What HRA Can Do Routine HR Actions for Student Employees (not GAAs)
Hire
Terminate
Change Rate of Pay
Change Funding Source
Occasionally
Change Number of Hours Worked Per Week
Update Job Duties/Responsibilities
Change Other Employee Data
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6. Supervisor submits request Greg and Janice are approvers
Process
Supervisor submits request
Greg and Janice are approvers
Approved request sent to OAA Service Center for action and entry into HRIS
Benefits:
Ease of use - help feature
Automatic routing
Automatic records retention
University-wide - consistency
Custom application
Similar to eRequest
University Value – simplification
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7. Process How do I create an HRA?
The following slides demonstrate the process of a basic HRA using the example of hiring an employee.
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8. Step 1. Log in hraction.osu.edu Log-in:
You will sign in using your name.## and password
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9. Step 2. Select the appropriate action
Your information, as the supervisor, will default into these fields.
Hover mouse over actions for additional details. Select the appropriate action, then click next.
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10. Step 3. Identify Hire
Check “current or former OSU employee/student field
Look up ID

11. To Look up an employee:
To find the employee, use the ‘Lookup’ function.
You can search by any of the listed fields.
Any student enrolled should be “finadble”
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12. Step 4. Provide details for request
Enter your position number
Use the Supervisor Key
Confirm timehsheet approver
Information can be overridden
Use additional Information field as needed
Chartfield Information
Use Supervisor Key

13. Chartfield Information
Org: Organization code used to identify OSUL unit associated with transaction.
32011 – Planning & Administration
32015 – Information Technology
32101 – Research & Education
32153 – Book Depository
32201 – Special Collection & Area Studies
32301 – Collection & Technical Services
Fund: Identifies source of money
– Departmental Budget
– Work-Study funds
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14. Chartfield Information
Account: Represents specific type of employee
60131 – Student – Non Work-Study
60155 – Student Federal Work-Study
User Defined: Used for reporting and to identify specific OSUL department
HR, SEC, CIRC, ACQ, CAT, SEL, etc.
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15. Step 5: Save, Review and Submit
Choose to continue or save for later
Hire Request saved, but will NOT be submitted until you click the “Submit” button below.
Click submit when you have confirmed the information entered is correct

16. Step 6: Request will enter workflow
Request will flow through the approvals
Greg or Janice
OAA Service Center
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17. To impact multiple employees:
If you are making a change for more than one employee, check the box above the name field indicating multiple employees instead of creating a separate HRA for each person
At this point, there are no longer any fields that are required
Upload a spreadsheet as an attachment with the necessary details for the request
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18. To attach documentation:
Supplemental documentation and additional forms can be uploaded as attachments
Click add and select the appropriate documents
A description can be added to provide information about the attachment
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19. To send notification:
A notification can be sent just like an directly from the HRA system
The option to send a notification will be on your confirmation screen once the request has been submitted
Notifications can be sent has the HRA# in the subject line of the and will link the recipient directly to the request
You can save commonly used contacts as favorites in the system
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20. What Happens Next?
Once the HRA has made it through the approval process, you will receive an
Direct the student to the Service Center, 008 Bricker to complete new hire paperwork
Request Building and eLAN request if appropriate
Once completed, the Service Center will enter the appropriate changes into PeopleSoft
To check the status of your HRA, you can use the Search function to see where it falls in the process
You can search by many parameters including:
Request #
Employee Name/ID#
Home Department #
Request Status
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21. Supervisor Key
Access via OSUL homepage
Staff Intranet
Doc Depts
Human Resources
Managing Student Employee Appointments and HRA Implementation
Use key to find your existing student position number, home department, and Chartfield to complete the HRA
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22. Examples Hire Funding change Termination The Ohio State University
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