1. UW Managed Print Services MPS MEASURE / MANAGE / SAVE Katy Folk-Way, Creative Communications, kfolk@uw.edukfolk@uw.edu Carla Helm, Procurement Services, chelm@uw.educhelm@uw.edu MPS website: http://f2.washington.edu/mps/homehttp://f2.washington.edu/mps/home

2. History Initial “Printopia” Lean Team formed in 2010 to address challenges: Numerous suppliers/invoice problems 1,600 copiers/16,000 printers No standardization Unmanaged devices Paper reduction mandate from state Obsolete toner cartridges Energy costs RFP issued 2012 Contract awarded to Ricoh Feb. 2013

3. UW Goals Reduce number of devices on campus Reduce environmental impact “Hard” cost savings by leveraging UW’s volume “Soft” cost savings by simplifying process Strategic relationship with single supplier Campus-wide program

4. How the Program Works Contact MPS team  MPS website Set up time to perform assessment of printing/copying environment  Gather data Ricoh sends proposal based on assessment Dept reviews proposal Dept signs order form (4 year term) “Cost per copy” program – no more leases Bill monthly through ISD process (no p.o.)

5. Benefits to Campus Departments Lower cost over traditional lease (25% savings) Standardized models Ricoh manages devices No more obsolete toner cartridges Simpler process – no P.O. needed! Fewer devices to manage (consolidation) Improved data security Flexibility to make changes if situation changes

6. Progress Made MPS Website Intake process through website Billing process through MPS – no need to create PO’s 50+ department assessments completed 180 devices placed Measurable “hard” cost savings of 30%

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9. Resources MPS website: http://f2.washington.edu/mps/http://f2.washington.edu/mps/ Contacts: MPS Team email: uwmps@uw.eduuwmps@uw.edu phone: 206-543-3233 Carla Helm, Contract Manager chelm@uw.educhelm@uw.edu phone: 206-543-8056 Armand Bulaoro, MPS Administrator, almond@uw.edualmond@uw.edu phone: 206-543-3233 Becky Monette, Ricoh Account Executive, becky.monette@ricoh-usa.combecky.monette@ricoh-usa.com phone: 253-686-1459