1. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 1 UCLA/Getty Summer Institute for Knowledge Sharing (OAC) Howard Besser UCLA School of Education & Information http://www.gseis.ucla.edu/~howard Robin Chandler California Digital Library robin.chandler@ucop.edu

2. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 2 UCLA/Getty Summer Institute for Knowledge Sharing Aggregations & Partnerships: CDL & OAC- _ Digitization means new audiences _ Using Finding Aids to make resources available

3. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 3 Digitization means New Audiences _ A broader audience for –Miner’s map in a local historical society –Correspondence that was part of a larger folder –Photo buried deep within an archival box _ Idea: make objects that never received item-level cataloging accessible to people

4. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 4 MOA2/OAC Access OPAC Finding Aids List Collectn level record Finding Aid Digital Objects

5. Search Result in Fowler Museum Finding Aid

6. Search Result in Berkeley Art Museum Finding Aid

7. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 7 Utility of Image Browsing ^ _ http://sunsite.berkeley.edu/CalHeritage/ _ implications of Image Browsing for Cataloging

8. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 8 Merging different types of collections _ Library photo collections _ Library manuscript collections _ Museum image collections _ Museum object collections _ Archive manuscript collections

9. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 9

10. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 10 Further OAC Discussion _ More pieces of OAC –CDL Best Practices –Access to online Finding Aids- _ Broader Implications of OAC and similar projects- –utility of image browsing –Digitization means new audiences –New users’ lack of familiarity with Finding Aids –searching across finding aids _ More general issues of digital projects-

11. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 11 Proposed EAD enhancements for diverse groups (Anne Gilliland-Swetland) _ Subject searching _ Name searching _ Geographic location searching _ Physical form or genre searching _ Bottom-up searching

12. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 12 New Users ^ _ Don’t understand Finding Aids _ Expect DB-type access rather than hierarchical context _ [[http://www.sims.berkeley.edu/impact/s99/ cal-heritage.html]]

13. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 13 Dealing with one aspect of ‘New User’ requirements ^ _ Searching across Finding Aids –[[http://www.oac.cdlib.org:28008/dynaweb/ead/calher/@Generic__Collec tionView;hf=0?DwebQuery=ferry –http://www.oac.cdlib.org:28008/dynaweb/ead/calher/cook/@Generic__Bo okView;hf=0?DwebQuery=ferry&DwebSearchAll=1 –http://www.oac.cdlib.org:28008/dynaweb/ead/calher/cook/@Generic__Bo okTextView/620;hf=0?DwebQuery=ferry&DwebSearchAll=1#X –http://www.oac.cdlib.org:28008/dynaweb/ead/calher/cook/@Generic__Bo okTextView/7526;hf=0?DwebQuery=ferry&DwebSearchAll=1#X]]

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19. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 19 Museum Online Archive of California -- Goals _ Access to Museum Collections _ Use of Encoded Archival Description (EAD) for Museums _ Integration of primary source access across institution types _ Scalable production methods

20. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 20 Participants _ 8 Museums –Berkeley Art Museum/Pacific Film Archive –Phoebe A. Hearst Museum of Anthropology –Oakland Museum fo California –UCLA Grunwald Center for the Graphic Arts –UCR/California Museum of Photography –Bancroft Library –UCLA Fowler Museum of Cultural History –Stanford University Iris & B. Gerald Cantor Center for Visual Arts –Japanese American National Museum

21. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 21 Collection goals _ 29 Collections _ 73,000 images –Paintings & drawings –Sculpture & ceramics –Masks, textiles, cultural objects –Artists books –Photographs & stereographs –Audio & video

22. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 22 Unique Outcomes _ Finding Aids for museum collections _ Integration of item & collection level information _ Presentation & navigation of multi-media

23. Besser & Chandler--UCLA/Getty Summer Instit-OAC 8/9/01 23 Methods _ Standards based (EAD, SGML, XML, REACH, LCSH, AAT) _ Digital Asset Mgmt. Database –Automated markup –Connections to collection mgmt. DBs –Image workflow –Export to EAD