1. Achieving GIS Project Sustainability
Samuel M. Kamara, (GIS and Quality Infrastructure Expert)
M.Sc. (GIS & Planning), B.Sc.(Hons), CCNA, CPPM, CHRM,CQMS.
Freetown GIS Conference 2013
URBAN PLANNING PROJECT
Ministry of Lands, Country Planning & Environment
The Freetown City Council
Supported by…

2. Content What is GIS? Operational GIS GIS Project Sustainability
The road map to Sustainable GIS Project
- Case Study
Conclusion

3. What is GIS?
GISs are computer-based tools capable of gathering, storing, mapping and analysing geographically related data
I.E.
A system of hardware, software, and procedures…
designed to support the capture, management, manipulation, analysis, modeling, and display of spatially reference data for solving complex management problems

4. Operational GIS
An Operational GIS has 5 (five) components that combine to make the system work. These components are critical to a successful and sustainable GIS.
OPERATIONAL GIS
GIS PROCESSES
GIS DATA
GIS HARDWARE
GIS COMMUNITY
GIS SOFTWARE

5. COMPONENTS OF A OPERATIONAL GIS
1. GIS Hardware
Hardware is the computer system on which a GIS operates. Today, GIS software runs on a wide range of hardware types, from centralized computer servers to desktop computers used in stand-alone or networked configurations.
2. GIS Software
GIS software provides the functions and tools needed to store, analyze, and display geographic information. 5

6. COMPONENTS OF A OPERATIONAL GIS
4. GIS Data
Perhaps the most important component of a GIS is the data
5. GIS Community
GIS technology is of limited value without the people who manage the system and develop plans for applying it to real world problems. GIS users range from technical specialists who design and maintain the system to those who use it to help them perform their everyday work. The identification of GIS specialists versus end users is often critical to the proper implementation of GIS technology.

7. GIS PROCESSES
A successful GIS operates according to a well-designed implementation plan and business rules, which are the models and operating practices unique to each organization.

8. Multi-criteria Evaluation
Setting Up a GIS Project Sustainability
Literature
Review
GIS projects are not same as other projects, in terms of design, cost, and implementation.
Data
Acquisition
Suitability Map
Data Integration
Image
Processing
Suitability Map
Working Group:
Multi-disciplinary
team of experts
Multi-criteria Evaluation

9. Case Study The Urban Planning Project
Ministry of Lands, Country Planning & Environment
The Freetown City Council
The Project concerning EU Support to the Freetown City Council and to the Urban Planning Authorities, European Aid/SL/128037/D/SER/Cris. No.: FED/2010/

10. Geoportal for for Urban Planning Activities
One-stop centre for reproducing, transfer and use of geodata as well as mapping services from any location via internet
Functions include:
Stakeholders application
Data Searching
Data Cataloguing
Report Generating
Based on Enterprise Wide Application functioning as tools for
Supporting back office processes (State Government administration)
Sharing of resources
Providing data and simple analysis
Increasing productivity and efficiency, decision’s rationale

11. Development Phases -
Digital Lot
Current Layout Plan
MLCPE
Functions and Role of MLCPE
& Technical Departments
GIS BASE MAP
GIS DATABASE
Base Map
Land Usage
Physical
Environment
Transportation
Public Facilities
Land Information
Geopolitic
Population
Socio
economy
GIS DATABASE DESIGN
Data Sources
RFN
RSN
RTD RT 1)
MLCPE Monitoring System 2)
GIS Web 1.
FCC Monitoring System 2.
GIS Web Enhancement
Training
Hardware & software
Phase III
Phase II
Phase I
Data Standardization
Metadata I
INT Standard
Local Authorities
AIM & OBJECTIVES
Considers the need and functions of MLCPE & FCC in Sierra Leone
Topographic base map for data development
Database is leveled with the requirement set by TA metadata and International standards
Source of data for data sharing with stakeholders

12. The GIS Project Main Functions
INPUT
OUTPUT
Maps
Other Systems
Report
Tables
Map
GEOGRAPHICAL INFORMATION SYSTEM
Field Survey
DATABASE MANAGEMENT SYSTEM
Photograph
Collecting
And Checking
Storing
And Retrieving
Manipulate
And
Analysis
Output and
Repot
Database
Statistics C B A D
REMOTE SENSING
Data For Digital Database
Statistic Package
User Requirement
Input Data For Model

13. Multi-criteria evaluation Processing/classification
BASIS OF METHODOLOGY
THE METHODOLOGY CONSISTS OF FOUR DIFFERENT STAGES:
Decision
Output
Mapping
Assessment
Simulation
Decision-making
Data output
GIS interpretation
Spatial analysis
Multi-criteria evaluation
Statistics
Data import/export
Pre-processing
Processing/classification
Geo-database
Data input
Data list
Data acquiring
Data validation
GIS

14. Decision making work flow
The model developed for implementation of a Sustainable GIS Project
Relationship within Decision Making Systems in GIS Projects
Implementation
Sub Models
A. Land Resources
B. Infrastructure resources
C. Quality infrastructure resources
The QI data model
Land use ,Physical Characteristics
Standards and regulations
Industries & Commerce
Population & Socio-economy
Production
Environment
Public amenities & Utilities
Transport infrastructure
APPLICATIONS
Application of GIS
for Mapping
Land Use
Assessment
Decision
GIS data model
Projection
Policy & Strategy
Land Use Strategy C
Institutional framework B
data collection & dissemination instruments A
definition of information needs

15. Stage 1
Data list
Data acquiring
Data validation GIS

16. Quickbird Satellite Image IKONOS Satellite Image
Data acquisition and Processing
DATA SOURCE
KLCC
Paper maps
Record files
CAMS Data
Standard sheet
Aerial Photo
Quickbird Satellite Image
IKONOS Satellite Image
Landsat-TM
Satellite Image
CALS Data

17. Stage-2
Data import/export, Pre-processing, Processing/classification Geo-database design

18. Database design.. +
Utility
Socio-Economy
Planning
Administration
Land Use
Transportation
Population
Public Facility
Hydrology
Geopolitics
Standards &regulations
Environment
Education
Agriculture
Urban Planning DATA SETS
The data sets are grouped into discrete data layers, and clearly articulating the decision criteria, and applying the criteria-based decision model in GIS, to develop suitability map for a comprehensive and defensible Urban Planning scenario

19. STAGE 3 GIS interpretation Spatial analysis Multi-criteria evaluation
Statistics

20. GIS software user interface
Enhancement of Methodology
Urban Planning
Geodatabase
Development of UAZ Layers
Scenario
Base software
Development of Alternative Scenarios
decision support &
Statistical software
Assessment of Scenarios
Selection of Scenario
Implementation Process
Urban Planning
Scenario
Decision making
GIS software
user interface
Software

21. STAGE 4
Mapping
Assessment
Simulation
Decision-making

22. FREETOWN MUNICIPALITY OVERVIEW

23. FREETOWN BUILDINGS STATUS 2013

24. CURRENT LAND USE 2013

25. NPA NETWORK

26. POPULATION ESTIMATES FOR 2012

27. LOCATION OF BENCHMARKS

28. FREETOWN GREEN AREAS

29. Factors not allowing Sustainable and effective GIS project
Lack of effectiveness in information sharing
Inadequate institutional support for communication among stakeholders
Lack of effective means for public participation
Information system developed should provide solutions to these issues and support procedures of planning, monitoring and decision making

30. Conclusion
As in all organizations dealing with sophisticated technology, new tools can only be used effectively if they are properly integrated into the entire business strategy and operation. To do this properly requires not only the necessary investments in hardware and software, but also in the retraining and/or hiring of personnel to utilize the new technology in the proper organizational context. Failure to implement your GIS without regard for a proper organizational commitment will result in an unsuccessful system

31. THANK YOU