1. Planning, Monitoring & Evaluation Of One Program Cyra Syed M&E Coordination Officer Resident Coordinator’s Office

2. 2 Governance Structure and M&E System of One Program JPC Task Forces Joint Program Steering Committees Executive Committee High Level Committee ONE PROGRAM UN Country Team Governance Forums Members of Thematic Working Groups, Inter Agency Group on Gender Equality, CCI Group share the responsibility of JP M&E supported by the One UN Monitoring & Evaluation Network of the One Program. ONE BUDGET ONE OFFICE ONE LEADER Responsible for high level strategic decision making related to funding and program direction and periodic reviews of One Program Reviews and approves financial and progress reports, work plans and budgets at the JP level, recommends course corrections, reviews and final evaluation. Task Forces perform the same function as JPSC but at JPC level. M&E and Oversight Function M & E Network

3. 3 Role of One UN M&E Network Tools Development Standardized templates for Joint Annual Work Plan, Joint Monitoring Plan, Joint Progress Reporting Developed. Facilitation and Technical Advice Joint Progress Reports, Joint AWPs 2010 and Joint Monitoring Plans Development of Delivering as One-MIS supported for tracking financial information of one budgetary framework and UN’s support in Pakistan Knowledge Management and Database M&E section on UN Pakistan web portal developed and populated http://www.un.org.pk http://www.un.org.pk

4. 4 Scope of One Program M&E Sr.#Joint ProgramJP ComponentJP OutcomesOutputs 1.Health & Population62167 2. Disaster Risk Management24+15+ 3.Environment5527 4.Education41843 5. Agriculture Rural Development and Poverty Reduction41133 Total2159185 Indicators for cross cutting issues (Gender, Human Rights, Refugees, Civil Society Participation) are incorporated in all five JPs

5. 5 Results Based Management of One Program RBM in Planning RBM in Managing RBM in Monitoring RBM in Evaluation RBM in Reporting RBM Tools Results Matrix Monitoring Plan

6. 6 RBM of One Program & Lead Roles One Program Results and Outcome Framework ToolsLead Role JP M&E Framework – JP Annual Workplan – JP M&E Plan- JP Annual Review JPC M&E Framework – Annual Workplan – JPC Monitoring Plan- JPC progress reports Convening Agents JP Co-Chairs UNCT / RCO Country Programs - Annual Workplan – M&E Plan-Reports Individual Agency

7. 7 M&E Achievements 2009 Standardized templates for Joint Annual Work Plan, Joint Monitoring Plan, Joint Progress Reporting used by all JPs. Mapping of UN Agency Reporting conducted. 70% of the total JPCs developed Joint Progress Reports 100% JPs developed Joint Annual Work Plans (JAWP) JAWP for Operation Management Team developed with indicators and baselines. Joint Monitoring Plans for the JPCs are being produced (initiated in 2010).

8. 8 JPC Annual Workplan Template

9. 9 Joint Monitoring Plan Template

10. 10 Progress Report Template for Participating Agencies (being revised)

11. 11 The Volume of Progress Reports for Participating Agencies Reports to respective Boards/headquarters Report to individual Donors Report to Administrative Agent for One Fund Report to RC office for Joint Progress Report

12. 12 10 Steps for RBM of One Program M&E ActivitiesTimeframe Step 1: Joint Annual Work PlanLast Quarter of calendar year Step 2:Joint Monitoring Plan (based on AWP)December-January Step 3: Implementation and MonitoringThroughout the year Step 4: M&E data generated in the fieldThroughout the year Step 5: Field reports shared with Head officeApril/July/October/January Step 6: Joint periodic progress reviewsMarch/June/Sep./Dec Step 7: Half Yearly and Annual Reports consolidated by CAs August/ February Step 8: Reports shared with partnersAugust/ February Step 9: Feedback on reports incorporated for improvement and future planning As and when received Step 10: Joint evaluations, mid term reviews planned and conducted 2 nd year of implementation

13. 13 Joint M&E Challenges Lack of M&E capacity in the UN system Maintaining the implementation, results and reporting chain Activity based reporting on JPC results Multiple reporting requirements Financial reporting M&E of CCIs Low priority attached with M&E

14. 14 Way Forward RBM Training in July 2010 Development of Monitoring plans in 2010 Joint reviews for reporting and analyzing joint results Single template for AA and Joint Reports in 2010 DaO MIS functional by mid 2010 Alignment with national M&E system More emphatic lobbying and sensitization

15. 15 Thank you

16. 16 Process of Un-earmarked Allocations – - a recent example $6 million un-earmarked received in the One Fund through the Expanded Funding Window (EFW). UNCT / Joint Programme Co-chairs discussed and finalized the JP wise distribution of funds. The JP allocations were made, keeping in view the key national priorities at the moment. The allocation was discussed with the EAD to seek their consent. The Co-chairs and the participating agencies in consultation with the respective line ministries put together joint proposals for the JPC- wise allocation of funds. The joint proposals submitted by each JPC were reviewed and endorsed by the One UN Executive Committee comprising of the three members; Secretary EAD, UNRC, and DFID as the donor rep. The JP Co-chairs based on the decisions of the One UN Executive Committee sent a formal request (signed by both Co-chairs) to the UNRC for the release of funds accordingly. RC directed the Administrative Agent (UNDP) and the funds were transferred to the participating agencies as per the agreed upon allocations.