1. HOW TO USE EMAIL BY ALEX ROSS ALEX ROSS

2. HOW TO CREATE EMAIL ACCOUNT FOR DUMMIES Email is a great way to communicate with others. We can interact with friends, family and work colleagues. Its easy and reliable and you can access it from one place to another. Email will allow you to attach documents and files to the email and you can send an email to a more than one person. But first you’ll need to create an email account. Here I’m going to show you how in a few easy s teps. 1. Go to any of the following email websites – they will allow you to create an email account and send and receive emails. ALEX ROSS

3. 2. Press the sign in button to take you to the next stage so you can set up your account. Now press create new account ALEX ROSS

4. 4. Complete the form and then click create account. ALEX ROSS

5. 5. When you have created your account you will automatically go to this page, or a page similar to this, which will show your emails in your inbox page, the ones that you haven't read will be in bold, all messages in your inbox will show the person who has sent the email. From here you will be able to; send emails, receive emails, and also use a calendar function. ALEX ROSS

6. READING AN EMAIL The Email Control Panel The left hand panel shows the folders that your emails can be stored in. It has standard folders such as sent and deleted. Click the folder (highlight it) to see the emails inside. The menu along the top shows the various tools you will need to use email effectively such as; send, reply, and attach. This panel shows your calendar, tasks and other more advanced tools and features. The second panel shows the emails in each highlighted folder and you can scroll up and down and select which one you want by clicking on it. ALEX ROSS

7. The large panel shows the contents of the email you have highlighted. To reply to an email press the reply button this will allow you to send a reply email to the sender. Then press the send button to send ALEX ROSS

8. If you want to create a new email then press the new email tab in the top left it will take you to this window. Type the email address you want to send to in the “to” box.. ALEX ROSS

9. If you want to create a new email then press the new email tab in the top left it will take you to this window. Type the email address you want to send to in the “to” box ALEX ROSS

10. You can attach files and pictures to your email. To attach a file or picture click the icon (picture) that looks like a paper clip. This will then take you to a new window where you can browse (search) your files. Just click the file you want to add and it will appear in a strip panel above your email text ALEX ROSS

11. To attach a file click on the file you want to insert and then click insert. ALEX ROSS

12. HOW TO USE EMAIL You will see this inbox page The unread messages will be show in bold ALEX ROSS

13. When you are in your emails it will be showing an inbox page, this is where all your current emails are shown. If you click the message that is in the inbox you will be able to read the email that the person has sent you. ALEX ROSS

14. REPLYING TO AN EMAIL To reply to a email you press reply and then you can email it ALEX ROSS

15. This is what happens when you press reply; the person you are sending to and the subject appears. Write your message underneath the subject then after you have written your message you then press the send button. ALEX ROSS

16. CREATING AN EMAIL If you want to do a new email you click this button and then it will come up as a new email. ALEX ROSS

17. ATTACHING A FILE OR IMAGE This is what happens when you press on attach file. You can add any type of file, which could be a word document, a spreadsheet, a photo, or a powerpoint etc. You can search your computer here to find the file you want. ALEX ROSS

18. This is where you attach a file that you want to send to a person for example to email at work. ALEX ROSS

19. This is what happens when you press on attach file. ALEX ROSS

20. CREATING MAILING LISTS You might want to create a group of email addresses so that you can send one email to all the people in the group at the same time. To produce an email group you should follow these instructions ALEX ROSS 1.Go to google groups and you can click on new group 2. choose a name and a password

21. This is where you sign in This is where you put your email if you haven’t created an account for google groups you can click on this and you can create an email account. ALEX ROSS

22. This is where you create your group name This is where you put your group email address This is where you need to write a description about the group that you have chosen ALEX ROSS

23. This is where you need to change select groups of users to public so that people in the public when they go on their account they can see your group and the description for the group that you have created. ALEX ROSS

24. You can select who you want to join ALEX ROSS

25. You can then send or invites to the person that has joined your groups by changing anyone can ask to only invite users. ALEX ROSS

26. USING CALENDARS This is the calendars that you use to write an appointment so that you do not forget it ALEX ROSS

27. To make an appointment you find the time that you have your appointment and then you double click on the time. ALEX ROSS

28. To do out of office replies you need to click on the file button on the top left ALEX ROSS

29. Then you will need click on automatic replies and when prompted type the message you want people to read ALEX ROSS

30. To include an out of office signature you need to go to file, click on automatic replies and then it will show this page. Click on “send automatic replies”, then click on “only send during this range” to choose the date and time. Use the drop down menu to select the range of dates that you want. ALEX ROSS

31. Open new emails on the top banner, then go to insert and click signatures then it will show this. Click new and type in the signature you wish to be included. ALEX ROSS

32. Now click on signatures again and select the signature you want to put in. Now go to edit signature and use the drop down to select the font and size you wish to use. The signature should show at the bottom. Then click ok. ALEX ROSS