1. Presenter: Lucy Parker

2. What will be covered?  A brief overview of new 2007 look and feel.  The differences between Templates, Layouts, Themes and Masters.  Design Tips  Customizing your presentation thru Layouts, Themes and Masters (fonts, colors, backgrounds, logos, etc).  Hands-on practice. 2

3. New Look and Feel for 2007  The traditional toolbars, as we knew them, have been replaced by the Ribbon. The use of the Ribbon is standard across all of the Office 2007 applications (Word, Excel, PowerPoint, etc) and is dynamic to each. 3

4. Different Views  Normal View: Default view and consists of three panes. 4 Slides & Outlines Tab

5. Different Views, cont…  Slide Sorter View: Displays all slides as thumbnails. 5

6. Different Views, cont…  Notes Page View 6

7. Different Views, cont…  Slide Show View: Shows you how your presentation will look projected onto a screen. 7

8. Different Views, cont…  Slide Master View: Displays the master slides for your presentation. 8

9. Create a New Presentation  Pre-made template  PowerPoint built-in  Microsoft Office Online  Blank presentation with placeholders  Templates based on presentations  Existing presentation 9

10. Starting with a Template 10 Office button Installed templates Microsoft Office Online templates

11. Templates Provide Designs  A theme  A layout  Content 11

12. Example Template 12

13. Modifying a Template  Add standard elements  Change font style or size  Modify layout  Move the object  Change the size  Delete a placeholder 13

14. Slide Layouts When you change the layout on a slide, you change the type and/or positioning of the placeholders on it. This does not effect fonts, etc. 14 Placeholders Title Slide Title & Content Two Content

15. Slide Layouts  Placeholders hold content  Placeholders control element location  Placeholders can be deleted  Placeholder size can be changed  Placeholders can be moved 15

16. Themes  Themes allow you to apply unified formatting to your presentation. This includes backgrounds, fonts and colors. 16 Same Content / Three Different Themes ConcourseOrielSolstice

17. Applying and Modifying a Theme 17 Colors Fonts Effects Background Styles

18. Color Gallery 18 Create new color themes Colors in theme

19. Fonts Gallery 19 Title font Body font Same font used for both Different fonts for title and body

20. Effects Gallery 20 Shadow Glow 3-D Flat Soft glow

21. Background Styles Gallery 21 Preview Customize background

22. Visual Design Rules of Thumb Appeal and professionalism Design for your audience Simpler is Better! Keep the design elements simple Avoid cluttering the slides with extra graphics and too much information Select a group of colors that work well together & use throughout Write clear, concise non-sentence structures 22

23. Visual Design Rules Cont.. Text Design Elements Rules Do not underline text DO NOT USE ALL CAPS Use Bold & Italics sparingly Avoid text that leaves one word on a line on its Own Avoid using multiple spaces after punctuation (White River) 23

24. Visual Design Rules Cont.. Font style Select one and stick to it! Make sure fonts are big enough to read! Serif Sans Serif Decorative Unified Design – Keep it Consistent Readability – 36/28 Points (Font Size) Focal point – The way the image leads the eyes 24

25. Accessibility Features Adding Alternative Text to Graphics Use the themes delivered within the PowerPoint software. Think twice when adding animations. Are they necessary to the presentation? Use the object shortcuts for inserting and creating graphs and tables. If an external document is inserted into a presentation (embedded), the inserted document must also be accessible. Use an external editing program such as LecShare to make sure the presentation is accessible (www.lecshare.com)

26. Design for Audiences 26

27. Rehearse Timing ARIVE EARLY Know your audience MAINTAIN EYE CONTACT 27 Delivery Tips

28. Serif or Sans Serif? 28 Decorative Sans Serif Serif

29. Unified Design Inconsistent Design Consistent Design 29

30. 7 X 7 Guideline  Seven words per line  Seven lines per slide 30 7 7 Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent Decisions, Decisions

31. Readability  Titles  Use title case  36 points +  Bullet points  Use sentence case  28 points + Don’t forget the 7 X 7 guideline! 31 7

32. Focal Point 32 Rehearse Timings Arrive Early Know your audience Maintain eye contact

33. Masters  Allows you to add repeated content, such as a logo or background graphic. 33

34. Masters, cont…  Adding something to a Master slide, means that it will repeat on every new slide for that particular Master.  If you want to add a logo or background graphic to just a few slides, skip the Master and add them on an individual basis. 34

35. Outlines  Fast  Organized  Sequenced  Offers a global overview 35

36. Outline View 36

37. Editing the Outline  Cut  Copy  Paste  Drag and drop  Find and replace  Apply formatting 37

38. Expand or Collapse the Outline 38 Expanded view Collapsed view

39. Printing the Outline 39 Print option

40. Importing Outlines  Word outline  Other word processing applications  Rich Text Format -.rtf  Plain Text Format -.txt 40

41. Importing an Outline 41

42. Headers and Footers 42 Footer Slide number

43. Setting Up a Footer 43 Date style Title slide checkbox Apply to current slide only

44. Setting Up the Header 44 Tabs Fixed date

45. Reuse Slides 45 Add Slide button Reuse Slides option

46. Reuse Slides (continued) 46 Reuse Slides pane Thumbnail of slide Browse button

47. Package to CD or folder  Must have Windows XP or later  Must have a CD Burner  Package in MS Office PowerPoint 2007 Viewer  Enables you to show it on a computer that does not have PowerPoint  Files are converted to older formats such as.ppt,.pot,.pps  Package it just as it is, to be presented within PowerPoint  Choose Options, Archive

48. Info & Help  If you need help finding something or aren’t sure how to do something, use the Help feature within PowerPoint.  You can also find online tutorials on the Microsoft website under the Help & How To section.  Use YouTube ! 48

49. Contact Information Lucy Parker Dept. of Computer Science California State University, Northridge lparker@csun.edu (818) 677-3941 Office (310) 749-3749 Cell

50. Questions? 50