1. School Councils & Parent Societies Orientation for new School Council Chairs September 30, 2010

2. Presented by: Gordon Walker School Council School Act section 22(1) School Act section 22(1) Is Advisory/consultative in nature Is Advisory/consultative in nature CBE Administrative Regulation 5001 CBE Administrative Regulation 5001 Advise the principal and the board on matters relating to the school Advise the principal and the board on matters relating to the school Consult with principal on meeting standards of education set out by Minister Consult with principal on meeting standards of education set out by Minister Consult with principal on fiscal management requirements of board and superintendent Consult with principal on fiscal management requirements of board and superintendent

3. September 30, 2010Presented by: Gordon Walker School Council Separate entity from school & board Separate entity from school & board Alberta School Council Resource Manual Alberta School Council Resource Manual May make May make “…bylaws governing its meetings and the conduct of its affairs.” bank accounts bank accounts Two signatures requirement (rec. 3 with auth.) Two signatures requirement (rec. 3 with auth.) Follow sound business practices Follow sound business practices Supporting documentation, including minutes Supporting documentation, including minutes pre-signed cheques No pre-signed cheques Deposit funds, intact, into bank account Deposit funds, intact, into bank account

4. September 30, 2010Presented by: Gordon Walker School Council Regular Meetings Regular Meetings Published (distributed) Agendas Published (distributed) Agendas Financial Report Financial Report List of Cheques (since last report) List of Cheques (since last report) Published (distributed) Minutes Published (distributed) Minutes

5. September 30, 2010Presented by: Gordon Walker Parent Society or Association Registered under ‘ Societies Act’ Registered under ‘ Societies Act’ Bylaws, Purpose/Objectives filed Bylaws, Purpose/Objectives filed Separate Officers Separate Officers At least two authorized signatories (three is better) on bank account(s) At least two authorized signatories (three is better) on bank account(s) Established for Fundraising Established for Fundraising Access to casino, and other gaming Access to casino, and other gaming Principal and Staff be members but be officers, nor exercise control Principal and Staff may be members but should not be officers, nor exercise control Liaise with school through School Council Liaise with school through School Council

6. September 30, 2010Presented by: Gordon Walker Parent Society or Association Not a Registered Charity by virtue of being a society or association Not a Registered Charity by virtue of being a society or association May obtain Registered Charity status through Canada Customs and Revenue Agency May obtain Registered Charity status through Canada Customs and Revenue Agency issue Receipts for Income Tax Purposes (Donation Receipts) without being a Registered Charity Cannot issue Receipts for Income Tax Purposes (Donation Receipts) without being a Registered Charity Donation Receipts be issued (by CBE) by forwarding monies through school to CBE, subject to Admin. Regulation 7009 – Donations from the Community Donation Receipts may be issued (by CBE) by forwarding monies through school to CBE, subject to Admin. Regulation 7009 – Donations from the Community

7. September 30, 2010Presented by: Gordon Walker Parent Society or Association Separate Meetings, Agenda, Minutes, etc. Separate Meetings, Agenda, Minutes, etc. Meeting can be immediately after School Council meeting Meeting can be immediately after School Council meeting Sound Business Practices Sound Business Practices Two signatures required on cheques Two signatures required on cheques pre-sign blank cheques Do Not pre-sign blank cheques Appropriate supporting documentation for disbursements; minutes where appropriate Appropriate supporting documentation for disbursements; minutes where appropriate Regular Financial Reports Regular Financial Reports

8. September 30, 2010Presented by: Gordon Walker Parent Society or Association Items purchased with donated funds become the property of the Calgary Board of Education Items purchased with donated funds become the property of the Calgary Board of Education School can make purchases (subject to Admin. Regulation 7001 – Purchase of Goods and Services) School can make purchases (subject to Admin. Regulation 7001 – Purchase of Goods and Services) Advantages of school making purchases… Advantages of school making purchases… Less work for Society Less work for Society School entitled to GST Rebate on purchases it makes School entitled to GST Rebate on purchases it makes Pricing and Standards Pricing and Standards Donation made to school to cover purchases Donation made to school to cover purchases

9. September 30, 2010Presented by: Gordon Walker On-line Resources Societies: Societies: http://www.servicealberta.ca/716.cfm School Councils – Alberta Education: http://education.alberta.ca/parents/role/schoolco uncils.aspx School Councils – Alberta Education: http://education.alberta.ca/parents/role/schoolco uncils.aspx http://education.alberta.ca/parents/role/schoolco uncils.aspx http://education.alberta.ca/parents/role/schoolco uncils.aspx Calgary Board of Education – Parents: http://www.cbe.ab.ca/Parents/default.asp Calgary Board of Education – Parents: http://www.cbe.ab.ca/Parents/default.asp http://www.cbe.ab.ca/Parents/default.asp