1. Charter for the Protection of Children and Young People Compliance at the Local Level Office for the Protection of Children & Young People Diocese of Savannah

2. Who is required to comply with the 3 steps? Any adult (age 18 or over) whose duties include ongoing, unsupervised contact with minors (age 17 and younger). Coaches Ushers Eucharistic Ministers Music Directors Altar Server Trainers Youth Ministers & Aides Teachers Religious Education Instructors Paraprofessionals Counselors School Nurses Priests, Deacons, Vowed Religious Sisters and Brothers Seminarians Diaconal Candidates Church or School Sponsored Scout leaders & aides Chaperones Lunchroom & recess volunteers Nursery & other school care staff Any other adult employee/volunteer identified by the pastor/principal/agency director

3. Local Level Responsibility Each parish/school/agency is responsible for making sure each employee and volunteer whose duties include ongoing, unsupervised contact with minors has completed the following three requirements: Attended a VIRTUS awareness session and registered online Read and signed the Diocesan “Code of Conduct” Undergone a criminal background check

4. To ensure the local entity (parish/school/agency) is in compliance, follow these simple steps: Identify an individual at the local entity to monitor/coordinate Safe Environment responsibilities. Make sure every employee and volunteer has completed the 3 requirements before they minister with children. Maintain a record at the entity level for each person with the dates they –Signed the “Code of Conduct” –Completed the background check –Attended the VIRTUS training and registered online Provide timely information on entity personnel to the diocesan Office for the Protection of Children and Young People in response to the annual request for updated information.

5. Annual Request for Updated Information Compiling your Records Every year, in preparation for the audit, each diocesan entity is provided with a Microsoft Excel spreadsheet containing information currently on file in the diocesan data base (this data can also be requested by the entity at any time during the year). The spreadsheet on our left is a typical example of what an entity is provided. Master Report, St. Helena Church Last NameFirst NameRolesCode of Conduct Background Check VIRTUS Training AdamsJaneCCD teacherNO8/24/20058/20/2005 BakerJohnUsher7/2/2007 5/1/2008 DurhamThomasPastor8/1/200412/5/200311/1/2003 MarksMichaelCoachNO 5/1/2008 NewtonCamilleScouts- Leader 9/3/2006NO8/15/2006 SmithSarahYouth Chaperone 3/24/2083/20/20083/1/2008

6. Master Report, St. Helena Church Last NameFirst NameRolesCode of Conduct Background Check VIRTUS Training AdamsJaneCCD teacherNO8/24/20058/20/2005 BakerJohnUsher7/2/2007 5/1/2008 DurhamThomasPastor8/1/200412/5/200311/1/2003 MarksMichaelCoachNO 5/1/2008 NewtonCamilleScouts- Leader 9/3/2006NO8/15/2006 SmithSarahYouth Chaperone 3/24/2083/20/20083/1/2008 The data for the spreadsheet is pulled directly from the VIRTUS website. That is why it is necessary for each person to register online after attending the VIRTUS training session. As an example, St. Helena Church has a paid Youth Director named Joseph Carter. Before Joseph was hired, the parish ran a background check on him. After being hired he signed the “Code of Conduct” and attended VIRTUS training. However, he neglected to register online at www.virtus.org. Consequently, Joseph’s information is not included in the diocesan data base. Joseph Carter, Youth Director

7. Local Entity Spreadsheet Upon receipt of your corrected report, The Office for the Protection of Children and Young People will have the data needed for the annual audit. Provide missing information Add new employees/volunteers not listed Notate personnel for deletion who are no longer in ministry with children Return corrected copy to the Diocese (maintain copy for local level) Master Report, St. Helena Church Last NameFirst NameRolesCode of Conduct Background Check VIRTUS Training Notes AdamsJaneCCD teacher 8/23/20058/24/20058/20/2005 BakerJohnUsher7/2/2007 5/1/2008DELETE – no longer a volunteer DurhamThomasPastor8/1/200412/5/200311/1/2003 MarksMichaelCoach4/14/2008 5/1/2008 NewtonCamilleScouts- Leader 9/3/20067/28/20068/15/2006 SmithSarahYouth Chaperone 3/24/2083/20/20083/1/2008 CarterJosephYouth Director 11/5/200811/6/200811/17/2008Please check – employee states they are registered online WatkinsHaroldUsher10/1/20031/14/20099/28/2003Please check – volunteer states they are registered online

8. Remember, if you still have any questions, please contact us. Stephen B. Williams, Director (912) 201-4073 sbwilliams@diosav.orgsbwilliams@diosav.org Joan B. Altmeyer, Safe Environment Coordinator (912) 201-4074 jbaltmeyer@diosav.orgjbaltmeyer@diosav.org www.diosav.org/childyouthprotection Catholic Pastoral Center 601 East Liberty Street Savannah, Georgia 31401-5196 Telephone: (912) 201-4100 FAX: (912) 201-4101 Toll Free (in GA only): 888-295-7144