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Published byMavis Jenkins Modified over 9 years ago
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FY12-PRC-002-00 Board of Trustee(BoT) Policy T92-031, Policy for Management of University Funds, Procurement Policy, Appendix A, as revised Business Expense Policy, Appendix C.
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Consulting Services Operational Services ******* Contract for Services University Sub-contract
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Post Audit for Services < $5,000 Contracts Required >$10,000 Purchase Order only ≤$10,000 University Sub-contract Independent Contractor: Human Resources when hiring Individuals
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Mandatory Competitive Procurement Contract Usage Non-employee Compensation—DV to Controller ◦ Honoraria, Participant Costs ◦ Human Subjects, Other Research UMB Student Payments—DV to Bursar Prizes, Awards, Scholarships, Participant Costs
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Non-employee Reimbursements—DV to Controller
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New—Determination of Independent Contractor Status form Human Resources will make Determination
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Competitive Procurement Contracts--Mandatory Campus Contracts University Contracts State Contracts MHEC Contracts
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Consulting Contracts Services outside course of University’s usual business. Unique, highly skilled services.
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Operational Services Services are Necessary and Routine for operation of University and/or Repair and Maintenance Not practicably performed by University employees
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University Sub-contracts Contracts where University agrees to provide services For Consulting or Operational Services using external grants or sponsored programs New contract—Procurement website
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Post Audit Transactions <$5,000
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All Contracts ≤$10,000 Best Value Purchase Requisition 1. Detail Scope of Services 2. Period of Performance 3. Rate Purchase Order = Contract
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All Contracts >$10,000 Purchase Order + Contract for Services/ University Sub-contract Unless Competitive Procurement Contract
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Consulting Contracts >$10,000 and ≤$50,000 Best value Enter Purchase Requisition and Create a Draft Contract
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Consulting Contracts> $50,000 Public Bidding Required* *unless Competitive Procurement Contract Lowest Responsive, Responsible Bidder Preference to MA vendors Process takes 4-8 weeks Procurement creates contract
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Operational Contracts >$10,000 and ≤$25,000 Best value Enter Purchase Requisition and Create a Draft Contract
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Operational Contracts >$25,000 and ≤$50,000 Best value– 3 written quotes Enter Purchase Requisition and Create a Draft Contract
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Operational Contracts> $50,000 Follow Consulting Services Procedures
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Contract Signatures Department Head >$50,000 Confirms Commitment Authorized University Officials to Sign Contracts Assist. VC for Contracts and Compliance VC for Administration and Finance Chancellor
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Processing Rules at a Glance
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Change in Processing Purchase Orders Approval/Workflow Purchase Order will be scanned to department for further distribution
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Department Services Review Group Email Janis Mahoney
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