1. Lecture 1 Introduction to Excel 2010

2. OVERVIEW Introduction Basics of Cells Modifying Columns and Rows Formatting Cells Saving Working with Formulas Basics of Worksheets Printing

3. INTRODUCTION Excel is a spreadsheet program that allows you to store, organize, manipulate, and analyze information. A spreadsheet is a grid that organizes data into columns and rows. Excel is a component of MicroSoft Office suite and is the world's most popular information management tool

4. Introduction Widely and increasingly used by Engineers to design complex systems and manage large datasets

5. Getting Started An Excel file is called a workbook Open Excel and create a new blank workbook Start - All Programs - Microsoft Excel 2010 Or use a shortcut on your Desktop

6. Create New Workbook

7. Open Existing Workbook From File, Select Open Navigate to the file location

8. Open Existing Workbook Alternately click on recently opened workbook

9. Excel Environment

10. BASICS OF CELLS Cells are the basic building blocks of a worksheet. Cells can contain a variety of content such as text, formatting attributes, formulas, and functions.

11. Cell Address Excel addresses each cell on the worksheet Users may use their own cell names if the so choose by typing in the Name Box

12. Selecting Cell(s) Click on any cell to select it You can also navigate through your worksheet and select a cell by using the arrow keys on your keyboard Note that the Name Box updates itself to show address of cell location

13. Selecting Cell(s) To select multiple cells, Click and drag your mouse until all of the adjoining cells you want are highlighted Release your mouse.

14. Cell Contents Data that can be entered into a cell include: – Text – Formatting – Comments – Formulas – Functions

15. Adding Cell Content Click on a cell to select it Type into the cell or type into the Formula Bar

16. Deleting Cell Contents Select the cell(s) whose contents you would like to delete On your keyboard hit Delete or Backspace Or use the Clear icon

17. Deleting Cells Deleting cell contents leaves the original addresses intact Deleting cells results in the worksheet rows/ columns shifting to replace the deleted cell(s)

18. Copy and Paste Cell Content

19. Cut and Paste Cell Content

20. Other Paste Options By right clicking on cell

21. Moving Cells

22. Using Fill Handle This is another way to copy and paste cell content

23. MODIFYING COLUMNS AND ROWS To modify column width

24. Column Width By Measurement

25. Column Width By Autofit

26. Modifying Row Height

27. Row Height By Measurement

28. Row Height By Autofit

29. Inserting Rows

30. Inserting Columns

31. Deleting Rows

32. Deleting Columns

33. Wrapping Text If a cell contains more text than can be displayed, Wrap text will make it display on multiple lines in that cell

34. Wrap Text

35. Merging Cells If a cell contains more text than can be displayed, Merge cells will combine adjoining cells into one larger cell

36. Merging Cells

37. FORMATTING CELLS Changing the font Select the cells that you want to change the font

38. Font Size Select the cells that you want to change the font size

39. Font Size You may also Grow Font or Shrink Font to change the size

40. Bold, Italic, and Underline Commands

41. Cell Borders Select the cells you want to modify

42. Font Color

43. Fill Color

44. Horizontal Text Alignment

45. Vertical Text Alignment

46. Text Orientation

47. Formatting Numbers Excel enables numbers to be formatted in a wide variety of ways

48. Formatting Numbers An alternate way to get to the Number Format as well as other formatting tools

49. SAVING Using the Save As Command to save your workbook as Excel, previous Excel version, pdf, and other formats

50. Save As Excel 97 - 2003

51. Save As a PDF This especially useful when your recipients do not have Excel. A PDF file will make it possible for recipients to view the content from your workbook, but they will not be able to edit anything

52. Save As a PDF

53. The Save Command

54. Autosave Excel automatically saves your workbooks to a temporary folder while you are working on them. If you forget to save your changes, or if Excel crashes, you can recover the autosaved file. By default, Excel autosaves every 10 minutes

55. Autosave

56. WORKING WITH FORMULAS A formula is an equation that performs a calculation Excel uses standard operators for equations, such as plus sign (+), minus sign (-), asterisk for multiplication (*), a forward slash for division (/), and a carat (^) for exponents Like a calculator

57. Entering a Simple Formula

58. Formulas Using Cell References

59. By this method formula automatically update when input cell contents change

60. Formulas by Point & Click Method

61. Editing a Formula To stop process click Cancel sign or hit ESC on keyboard

62. WORKSHEETS Every Excel workbook contains at least one or more worksheets Worksheets to help organize your data into “pages” and make it easier to work with. When you open a new Excel workbook, there are three worksheets by default.

63. Rename a Worksheet

64. Adding New Worksheet

65. Deleting a Worksheet

66. Move or Copy Worksheet

67. Move a Worksheet You can also move a worksheet by clicking on it and dragging it

68. Color-Code Worksheet Tabs

69. Worksheets can be combined together into a group. Any changes made to one worksheet in a group will be made to every worksheet in the group.

70. Grouping Worksheets Hold down CTRL to select other worksheets Release CTRL

71. Ungroup Worksheets Click on a worksheet tab that is not in the group, all of your worksheets will become ungrouped. Or Right-click one of the grouped worksheets. The worksheet menu appears. Select Ungroup. The worksheets will be ungrouped

72. Freezing Worksheet Panes By freezing panes, the user can select rows or columns that will remain visible all the time, even as you are scrolling. This is particularly helpful when working with large spreadsheets.

73. Freeze Rows

74. Freeze Columns

75. Unfreeze Panes

76. PRINTING To Print Active Sheets Select worksheets using CTRL Select File - Print

77. Print the Entire Workbook Select File - Print

78. Print a Selection

79. Print Preview Select Print – Print Preview Select Print to print from the preview

80. Change Page Orientation Select File - Print Portrait Orientation in Print Preview

81. Fit a Worksheet on One Page File - Print

82. Modify Margins From Print Preview File – Print – Print Preview – Show Margins

83. Using Print Titles Page Layout – Print Titles

84. Using Print Titles

85. Insert Page Break From Page Layout

86. Insert Page Break Alternately click on the location where you want to insert the page break Go to Page Break Preview at bottom right corner Right click and select Page Break Adjust “blue bars” as necessary Go to Print Preview to confirm the Page Break(s) has been inserted

89. References http://office.microsoft.com/en- us/support/results.aspx?av=zxl http://office.microsoft.com/en- us/support/results.aspx?av=zxl http://www.functionx.com/excel/index.htm www.youtube.com