1. Volunteering and Fundraising Picture?

2. Benefits of Volunteering Bring society members together Gain evidence for standards Get involved with the wider community Boost your CV Feel great about yourself!

3. vTeam Runs both regular and one-off projects, for individuals and for whole societies (though there will be fewer one-off projects than last year) Will organise travel and any required documentation for you For more info: essex.su/vteam

4. Recognition Volunteering hours are logged in vTeam passports – collect yours from Reception Just 10 hours of volunteering are needed for your first vTeam certificate, with additional certificates awarded for more hours Your efforts may win you recognition at the Annual Awards, either as an individual or a society

5. Getting Members Involved Contact Nicolae Radulescu on nradul@essex.ac.uk to explore ideas and opportunitiesnradul@essex.ac.uk Once you have chosen a project or activity, let your whole membership know about it. At least six members need to attend for it to count towards standards. Remind participating members at regular intervals, including the day before the event

6. Other Opportunities If you have your own links with charities or voluntary organisations, you are welcome to volunteer with them instead. However, you will need to think about: Travel arrangements (the vTeam can still cover reasonable expenses – no flights to the USA - however you must agree these beforehand) Documentation, including risk assessments Taking photos to prove you were there, especially if you want evidence for standards.

7. Standards Make sure you update your society’s Standards Pages with all the details about your activity. To work towards an award, you will need: BRONZESILVERGOLD Provide two volunteering opportunities (one must be a Societies Guild event) Provide three volunteering opportunities (two must be a Societies Guild event) Provide five volunteering opportunities (two must be a Societies Guild event)

8. Standards At least six members must be present at each event SU events include Winter Fayre, Fireworks, Derby Day etc. StandardNumber of volunteering activities GoldFive – at least two for the SU SilverThree - at least two for the SU BronzeTwo - at least one for SU

9. Fundraising

10. Fundraising is a great way to boost your club funds or to donate to a good cause. However, because the SU is itself a registered charity: It is illegal to make donations to any charity from SU funds, which includes your society account, and It is illegal to subsidise donations to any charity from SU funds, which includes your society account. Any money raised for charity MUST be paid into the RAG account, and expenses MUST be deducted beforehand – they cannot subsequently be claimed from your society’s accounts.

11. Fundraising Ideas Cake/Krispy Kreme sales Quizzes Raffles Race Nights Games Nights Large Events – Christmas Ball, Summer Ball etc. Try the A-Z Guide of Fundraising Ideas on the Societies Help Page - www.essexstudent.com/pageassets/www.essexstudent.com/pageassets/ activities/societies/help/Fundraising-Guide.doc for many more ideas.

12. Lounge Lizard Lounge Lizard is a machine situated in Top Bar which can run race nights, pub quizzes, raffles and other fundraising games FOR FREE! Just contact Neil Diggens on ndiggens@essex.ac.uk to make a booking.ndiggens@essex.ac.uk

13. Alcohol and Food Alcohol cannot be sold for the purpose of fundraising. To sell food, at least one member of your exec must have a Food Hygiene Certificate. There are also strict rules regarding the holding temperatures of foods deemed to be ‘high risk’. Please contact socguild@essex.ac.uk for more information, and always give as much notice as possible before selling or giving away food.socguild@essex.ac.uk

14. Money society Money raised for your society needs to be paid into your club fund – bring to Reception and fill out a paying-in slip. Expenses can be paid out of the same fund. charity and Money raised for charity needs to paid into the SU’s RAG account before being passed to your charity – bring to Reception and fill out a paying- in slip and a RAG form. Expenses must be deducted first, and cannot be claimed back from RAG or your society’s account

15. Easyfundraising.org.uk Fundraise money for your society with no effort! Sign your society up with an account and share with family & friends - when they shop online via the website, you’ll get a percentage of what they spend! (Perfect for buying your books for next year off Amazon or Christmas shopping!) FREE MONEY! Put the Students’ Union as the address for your society

16. The Essex Fund Alumni donate money to the University Societies can bid for funding for big projects or capital equipment Changes are being made to the programme this year Keep your eyes open for emails over the summer with details of deadlines! Don’t miss out!

17. Justgiving Online donation website Can fundraise for your society by listing the charity as ‘Essex Students’ Union’ and emailing socguild@essex.ac.uk so we know to put the money in your account.socguild@essex.ac.uk Can fundraise for charities by listing their charity as who you are fundraising for. Email a link to socguild@essex.ac.uk so we can count it towards RAG.socguild@essex.ac.uk

18. Looking for Freebies? Many companies are willing to donate prizes, but put the society logo on your letters and always explain what the funds will be used for. Smaller businesses like restaurants and one- off shops are more likely to give you vouchers and prizes than chains.

19. HELP (1) http://www.essexstudent.com/ activities/societies/help/

20. HELP (2) Societies Guild Conveners ActivitiesNicole Tangtytang@essex.ac.uk ArtsPerry Jamespaejam@essex.ac.uk CulturalSaffy Roselan Joharsarose@essex.ac.uk DepartmentalRosie Redstonerredst@essex.ac.uk MusicalTheodoros Lambroutlambr@essex.ac.uk PoliticalKai Limyklim@essex.ac.uk ReligiousTosin Oshodiooosho@essex.ac.uk

21. HELP (3) Societies Guild Officers TreasurerAmanda Murrayamurrac@essex.ac.uk SecretaryRosie Redstonerredst@essex.ac.uk EventsKelly-Marie Holdenkholde@essex.ac.uk Charity & FundraisingPoppy Nevin Adleypnevin@essex.ac.uk Community & VolunteeringNicolae Radulescunradul@essex.ac.uk

22. HELP (4) Ali Awil – vpactivities@essex.ac.ukvpactivities@essex.ac.uk Societies Team –socguild@essex.ac.uksocguild@essex.ac.uk

23. Planning a Project This side of the room complete Scenario 1 This side of the room complete Scenario 2

24. Any Questions? Ask now Complete an enquiry form – at the front of the room – post into Societies Guild enquiry box in LTB foyer Email us