1. Introduction to Understanding Organizational Management and PCR Processing in SAP
Rev 11/03/2014

2. About the Master Data Center
Effective February 18, 2008, Human Resources introduced the Master Data Center
The MDC is responsible for:
Processing hourly student appointments
staff appointments (salaried and hourly)
Graduate student appointments for
divisions other than VPAA.
Creation of new student and staff positions in
organizational management in SAP.
The MDC is located in JCK, Suite 314.

3. Organizational Management

4. Organizational Management
Provides a real-time view of the organizational structure
Keeps history of the organizational structure as it evolves over time
Provides ability to store the reporting structure on a position level
Provides ability to store security on a position level
In order to carry out numerous business and human resources processes, you need an organizational plan, that is a functional structure representing the university.
This structure provides a comprehensive and dynamic model of how the University’s human resources are organized and how that organization changes over time.
Organizational Management also forms the basis for SAP Business Workflow.
The organizational plan you create forms the framework for a routing structure that SAP Business Workflow uses to assign tasks to an employee.
For example, creating, routing and approving timesheets and PCRs in the future.

5. Organizational Objects
Organizational management uses basic objects to describe the organization:
Organizational units
Jobs
Positions
Persons
Cost centers (where HR and FI link together)
By establishing relationships among these objects, a hierarchy that matches the organizational structure is created.
An organizational plan consists of objects, much like building blocks, that when linked together form the organizational structure.
This linking occurs when relationships between the objects are created.
These are the five primary objects used to create TX State's organizational structure.

6. Organizational Units An organizational unit:
Is the principal object in an organizational plan
Equates to a current department or a major unit within a department
An unlimited number of organizational units can be created within an organizational plan
Relationships between organizational units are identified to determine the hierarchy within the organizational structure

7. Jobs
Describe general classifications of tasks routinely performed together
Are not occupied by persons (employees)
Are used as the basis for creating positions
A job is another object type that makes up the organizational plan
A job is a general classification of duties versus a specific set of duties that must be performed
Jobs are not held by employees. Rather, jobs are used as the basis for creating positions
Pay grades are established at the job level, same as current university pay plan
Pay grades equate to our current minimum and maximum salaries

8. Positions
Represent individual employee assignments in an organizational unit
Are either vacant or occupied by persons (employees)
Have relationships to other objects:
Is supervisor of position(s) _________
Is supervised by position _________
Belongs to org unit _________
Manages org unit _________
Each faculty, staff and student employee must be assigned to a position
The third major object in Texas State’s organizational plan is the position
Positions are:
Individual employee assignments
More specific than the jobs which describe them
Are linked to other organizational objects by relationships
An individual cannot be an employee of the University without being assigned to a position.
A manager is equivalent to the department head, giving them PCR authority.
The Vice Presidents determine which managers are designated as department heads.

9. Job versus Position Example of Job Example of Positions Director
Director of Accounting
Director of Human Resources
Director of Facilities Operations

10. Group Position Titles for Task Workers
Staff Task Worker
One per department
Student Task Worker
Created only for departments approved by HR to use task payments for student workers (example – Advertising sales for KTSW or The University Star)
Staff Task Worker
One Staff Task Worker position is assigned to each department.
Student Task Worker
A Student Task Worker position is assigned to those departments currently paying students as task workers
Because of the FLSA implications associated with student task worker payments, Human Resources is currently examining this payment process.

11. Requesting New Positions
A position must exist within SAP before any of these actions can be initiated
New Hire
Re-Hire
Change in Position
Additional Appointment
We cannot over emphasize the critical role positions fill in SAP.
What’s the obvious prerequisite for hiring an employee? The existence of a position in your department’s SAP organizational structure.
And that same prerequisite applies to the other actions you see listed on this slide.
If funding has been approved to add a new position to a department, start the new position request process long before an employee is assigned to the position. A New Position Data Form, or NPDF, will need to be completed and submitted to Human Resources for staff, student and non-academic graduate student positions. NPDF forms are submitted to Faculty Records for faculty, academic graduate students and undergraduate instructional students.
This form is available on the Human Resources Website, at

12. Maintenance of Positions Within SAP
Positions are entered and maintained within SAP by:
Human Resources (HR)
All staff positions
All student worker positions
Graduate student positions other than those in Academic Affairs
Faculty Records (FR)
All faculty positions
Graduate student positions in Academic Affairs
Undergraduate instructional assistants
Your responsibility is to keep HR and Faculty Records informed as position data changes
Human Resources and Faculty Records play important roles in entering and maintaining position information within SAP.
However, the responsibility for informing HR and Faculty Records of changes falls on the Department Head.

13. Data Maintained for Each Position
Validity dates
Organizational unit (i.e., department)
Job
Position the position reports to (i.e., supervisor)
Position(s) supervised (if any)
Org unit managed (if any)
Vacancy status
Changes in underlined items require you to notify HR or FR
These next few slides describe some of the fields of information included on the NPDF form.
(Validity Dates) Most positions are created without an end date.
However, if you become aware that a position will be ending, notify HR or FR as appropriate.
Accurate position ending dates impact budgets as well as any employees in those positions.
(Job) For staff positions, the Job will be identified during the job audit process. For faculty positions, the Job will be associated with the academic rank.
(Org unit) Any decision to transfer a position to another division, department, or office requires that the organizational structure within SAP be updated to reflect the appropriate organizational and reporting relationships.
(Supervision) Any change in supervision effects multiple positions:
The position supervised, the position listed within SAP as supervisor, and the new supervisory position.
(Org Unit Managed) Org units are managed by Department Heads. The VP offices determine which positions are assigned as department heads.
(Vacancy status) The vacancy status changes within SAP automatically as personnel actions are processed to hire and separate employees.

14. More Data Maintained for Each Position
Enterprise structure:
Personnel area
Personnel subarea
Employee group
Employee subgroup
Planned compensation (vacant positions only)
For new positions – amount you expect to pay
For previously held positions – amount paid to previous employee
The Ent. Structure includes information critical to every aspect of human resources management within SAP.
We’ll cover the Ent. Str. in more detail in just a moment.
Planned compensation has direct impact on budgeting.
For new positions, the planned compensation is your best guess at what you expect to pay.
For vacated positions, it’s the amount you paid the previous employee.

15. More Data Maintained for Each Position
Cost distribution
Cost center
Internal order
WBS element
Fund
ID# and name of holder (i.e., employee)
Position that serves as a department’s administrative support position
Position that serves as a backup time administrator for the organization
Cost distribution information indicates how the position is funded.
HR and FR needs to be notified if position funding changes.
As an employee is assigned to a position, SAP automatically enters the ID# and name of the employee into the position record within SAP.
The department administrative support position has authority to create Personnel Change Requests.
Because your primary administrative support position will assist you with initiating personnel actions on your employees, it’s necessary that you identify those positions within SAP.
Please keep HR informed of any changes in these responsibilities. Notify HR if there is a change to which position is designated as the department administrative support position.

16. Enterprise Structure Provides structure from perspectives of:
Personnel Administration
Time Management
Payroll
Benefits
Compensation
Position Budget Control
Defaults values and checks validity of data entered
The Ent. Structure provides us with other ways of looking at and managing our human resources and organizational objects.
And every component of the SAP HR system depends on the Ent. Structure for information.

17. Enterprise Structure
Each position and each employee must be assigned one element from each of the areas/groups in the enterprise structure
Personnel Area
Personnel Subarea
Employee Group
Employee Subgroup
Each position can have only one element assigned from each of these four Ent. Structure areas.

18. Personnel Area Office of the President Information Technology
Academic Affairs
Finance and Support Services
Student Affairs
University Advancement
Athletics
These Personnel Areas equate to the major divisions of the University

19. Personnel Subarea Benefits Eligible PT (20-39 hours)
Benefits Eligible FT (40 hours)
Non-Benefits Eligible PT (< 20 hours)
Non-Benefits Eligible PT (20-39 hours)
Non-Benefits Eligible FT (40 hours)
Student Benefits Eligible (20-40 hours)
The Personnel Subarea indicates benefits eligibility and distinguishes part-time from full-time positions.

20. Employee Group Faculty Staff Student TRS/ORP Retired Staff
TRS/ORP Retired Faculty
ERS Retired Staff
ERS Retired Faculty
Program Faculty
TRS/ORP Retired Program Faculty
ERS Retired Program Faculty
Note: Italicized elements apply to the employee only
The Employee Group equates to our current employment categories.
The first, second, third and eighth on this list apply to positions and employees.
The others are used only if retired employees return to work.
Human Resources and Faculty Records may change people’s employee group to any of the italicized elements, but the only employee group that PCR preparers should be concerned with are the top three – Faculty, Staff or Student.

21. Employee Subgroup < 12 month Exempt Salaried
< 12 month Exempt Salaried with Spread
< 12 month Non-Exempt Salaried
< 12 month Non-Exempt Salaried with Spread
12 month Exempt Salaried
12 month Non-Exempt Salaried
Exempt Hourly
Non-Exempt Hourly
Task Worker
Per Course
Non Pay (not paid through the Tx State payroll)
Note: Italicized elements apply to the employee only
The Employee Subgroup provides several indicators.
FLSA status
12-month versus less than 12-month employment – this is a very important designation for graduate students
Hourly versus salaried pay status
The salary spread decision made by a less than 12-month employee
Task Worker and Per Course status
And, finally, Volunteer (or non-pay) status
An enterprise structure is included in your Reference Material section.

22. Org Management Transactions
PPOSE - Organizational and Staffing Display
Used to review all positions in an organization
PPSS - Display Structure
Used to review reporting relationships (i.e., which positions report to which positions)
ZSUSERSEC – View User Security Roles
Access is available only if viewer has the security role of
Department Head or Supervisor
STEPS TO TAKE:
- Access PA20 in SAP Gui
- Click on Texas State Custom Reports under SAP MENU

23. Transaction PPOSE Instructions
At SAP Easy Access Menu enter transaction PPOSE
In the “Find by” box, click on the triangle by “Organizational unit”
Click on “Structure search”
This will display one or more org units in the bottom left box on the screen (depending on which org units you have authority to work with).
Click on the triangles to find the org unit you desire to view
By double clicking on the selected org unit, a list of positions assigned to the organizational unit will be displayed on the upper right side of the screen.

24. Transaction PPOSE Instructions (continued)
Click on the Column Configuration icon and select additional information to be displayed for each position or holder
Click on the triangle by any position title to view the employee assigned to the position

25. SAP Easy Access

26. Menu Path
Entering the transaction number, PA20, in the text box at the top of the screen will get you there more quickly.

27. Welcome Screen
The Welcome message is displayed the first time you execute PPOSE.
Thereafter, org units are automatically displayed when you execute the transaction.

28. Conduct Structure Search

29. Find the Organizational Unit
The Column Configuration icon is available to display other org unit information

30. Positions Listed Under Org Unit

31. Column Configuration

32. Columns Added

33. Position and Holders

34. Transaction PPSS Instructions
At SAP Easy Access Menu enter transaction PPSS
Enter object type S
Enter object ID (i.e., the 8-digit position number)
Example:
Enter evaluation path O-S-PHIE
The current date will be displayed in the editing period box. Change this date only if you desire to view past reporting relationships
Log in
Enter transaction PPSS and Enter
Object type S (position)
Object ID (8-digit position number)
Eval. Path O-S-PHIE
Editing period (use default dates or enter earlier dates to view past reporting relationships)

35. Transaction PPSS Instructions (continued)
Click on the green checkmark or press the Enter key on the keyboard
Click on the symbol to expand the information displayed
To display relationship text: Click on View; click on “Relationship text on”
Click on symbols for supervisory positions to display reporting relationships
Click on other symbols to display Holders
Positions without Holders are vacant.

36. SAP Easy Access

37. Menu Path
Entering the transaction name, PPSS, in the text box at the top of the screen will get you there more quickly.

38. Enter Search Criteria for Department

39. Expand Organizational Structure

40. Expanded View of Organizational Structure

41. View Key and Relationship text

42. Report with Key and Relationship text on

43. Electronic Personnel Change Request

44. Section Objectives
Upon completion of this section, you will be able to:
Describe what an Electronic Personnel Change Request
(E-PCR) is used for
Create a Personnel Change Request
View an employee’s master data

45. Electronic Personnel Change Requests (E-PCR)
STAFF E-PCR actions include
New hires
Rehires
Changes in pay, position and cost distribution
Additional appointments
Leave with and without pay (for leaves more than 30 days)
Return from leave
FTE changes
Separations
Special Payments (awards, stipends, etc.)
Work Schedule Change-electronic action
Change in Position – Transfer to Another Department
If the leave is less than 30 days, pay adjustments will be made through time reporting.

46. Electronic Personnel Action Request Processing
Faculty and academic graduate student appointments are processed by Faculty Records.
Staff (hourly and salaried), hourly student workers, and non-academic graduate students’ appointments are processed by Human Resources.

47. Things to Know Before You Start
The Electronic PCR process replaced the paper process in March 2012.
Employee appointments are open ended with no termination dates - ending dates are not set up in advance.
The funding for grant employees can have ending dates, however, a funding end date does not end an employee’s appointment or employment.
All employees, including faculty and students, must have a separation E-PCR prepared so that there will be a vacant position in which to hire or appoint a replacement.
If a separation E-PCR is not prepared for salaried employees, even those who are temporary, they will continue to be paid once they leave the university.

48. Things to Know (cont.)
A separation E-PCR is not required if an employee is changing departments. The department that is receiving the employee will prepare the E-PCR.
The effective date on an E- PCR should be the actual date that the action begins
Example: The first date of employment or the last day worked.
The cost distribution on an E-PCR must always equal 100% even if the employee’s FTE is less than 100%
Basic pay entered is the employee’s actual pay
Example: If an employee is appointed at 50%, the basic pay entered should be 50% of the full-time rate
FTEs are not used to calculate pay rates in SAP as they were in the old system.

49. Concurrent Employment
Employees who fill multiple positions, have multiple reporting lines or multiple pay rates are concurrently employed
Concurrent employees are allowed to have multiple pay rates
Employees who are funded from different sources of funds but perform the same job duties are not concurrently employed
Each staff position that is eligible for the University Longevity Program (ULP) has its own ULP eligibility date and schedule
Concurrent employment is needed when you have different rates of pay or different reporting lines or different job duties.

50. Processing for Less Than 12 Month Employees
Less than 12 month employees will be placed on Leave without Pay status beginning 6/1 and will be returned to Active status 9/1.
The less than 12 month status is designated as the employee subgroup and appears as “< 12 month”
No action is required by the department unless
the staff employee works during the summer,
the staff employee is a working retiree
Working retirees and program faculty are not picked up in the mass leave and return from leave actions.
Working retirees and program faculty must have rehire or leave and return from leave actions processed for them so funds can be encumbered and unencumbered in the budget.

51. Processing for Grant Employees
Cost distribution can change from month to month but the employee remains the same (benefits or non benefits eligible, etc.).
E-PCRs are only created for the time period when the funding can be assigned at 100% .
The date indicated on the E-PCR should be last day of the cost funding – may not be the grant end date – OSP will review and approve.
Most grant employees will have several Change in Cost Distribution PCRs created in one fiscal year.

52. Costing effective through 8/31/2012
Another PCR will have to be created beginning 9/1/2012 up until the date when the salary can be 100% accounted for.

53. E-PCR Forms
PCRs initiated in the system for current employees in your department are pre-populated.
PCRs initiated to transfer an employee from another department will also include information related to the position that they are leaving.
You must use Internet Explorer as your web browser to access your employees in the E-PCR system.
Pre-population of an employee’s current information includes position, FTE, rate of pay and other relevant information for the personnel action.

54. PCR Routing for Hourly Students
AA Support/Position (Dept Head Role) - Creator
Chief
Account Manager/PI VP
OSP
Master Data Center

55. PCR Routing for Graduate Students
AA Support/Position (Dept Head Role) - Creator
Acct Manager/Grant PI (GMGRRESPONSIBLE – responsibility type 01)or Next Level
Graduate College
Administrative Budget Specialist
Asst VP or Chair
Assoc VP
Executive Assistant VP
OSP
Master Data Center/Faculty Records
Faculty Records processes
actions for academic appointments or
Human Resources processes
actions for
non-academic appointments
Academic graduate student PCRs are all approved by the Dean of the college prior to going to the Graduate College.
Non academic graduate dean PCRs are all approved by the Vice President for Student Affairs prior to going to the Graduate College.

56. PCR Routing for Staff and Faculty
AA Support/Position (Dept Head Role) - Creator
Acct Manager/
Grant PI
Administrative Budget Specialist
Asst VP or Chair
Assoc VP
Executive Assistant VP
OSP
VPFSS if change in Pay Adj for Staff Only
Master Data Center/
Faculty Records
Note: Faculty Records reviews staff appointments in Academic Affairs and then forwards to HR for processing.

57. Common Problems
Hiring departments do not submit the E-PCR to the processing offices by the published PCR cut-off dates
Employee time cannot be entered until an appointment is entered
Employee paychecks are unnecessarily delayed
New employees do not get access to the system in a timely manner

58. Common Problems (cont.)
Required support documents are not attached to the E-PCRs
I-9s, which federal policy requires to be completed by the 1st day of employment and certified no later than 3 business days from the first date of employment
In addition to the I-9, non-student, non-regular employees are required to submit a NSNR Application, NSNR Data Form and a W-4
Student employment document requirements will be covered in the Student Employment information
For consistency, all attachments must follow the standard naming convention

59. Common Problems (cont.)
PCRs are submitted with incorrect position numbers.
Employees must be compensated within the University Pay Plan range established for the job title.
Salaries must be submitted based on the FTE, the system will not calculate a salary for you.
E-PCRs must be submitted for electronic signature approval with sufficient time to allow all approvers time to flow to the next level and then to the HR MDC for processing prior to established payroll cutoffs.

60. Lessons Learned
Before an employee terminates or moves to another department, it is imperative that all work time is entered and approved.
All employees are paid either monthly or semi-monthly. When employees switch payroll areas mid month it creates processing challenges.
If you have a staff employee that needs to move from one payroll area to another please consult with Human Resources in advance for guidance.
This applies when an employee is going from an hourly to a monthly position or vice versa.

61. Demonstration Accessing PA20 in SAP GUI Infotype 0000 Actions
Infotype 0001 Organizational Assignment
Infotype 0006 Address
Infotype 0007 Planned Working Time
Infotype 0008 Basic Pay
Infotype 0014 Recurring Payments
Infotype 0015 Additional Payments
Infotype 0027 Cost Distribution
Infotype 9001 Staff ULP
Infotype 9003 Rank and Tenure
Infotype 9004 Education
These are some of the most common infotypes that a manager would check on an employee.
These infotypes are best viewed using SAP GUI.

62. Input Person ID and Select Pers. Assgn if concurrent employee
If an employee is concurrently employed in the same department, you can select the assignment to view by using the drop-down on the “Pers Assign” selection.

63. Review Employee Information
All information is viewed with the “eyeglass or mountain” view.

64. Select Infotype or Enter Infotype number
The infotype is selected by clicking on the box to the right of the information or can be entered by number in the field at the bottom of the screen.

65. Actions (IT0000)
The overview allows you to see all actions that have taken place on an employee. Use the mountain to view a list of all actions. The eyeglasses only allow you to see one action at a time.

66. Organizational Assignment (IT0001)
This is the one infotype where you will see the employee’s position title.

67. Address (IT0006)
A permanent and temporary address can be stored on an employee and the employee can update in ESS. The employee’s personal cell or pager number can be stored in the communications section. The employee will also provide this information through ESS.
The privacy indicator is stored on this infotype which means you cannot release the employee’s address or phone number to anyone if the privacy indicator is selected.
The employee’s university mail code is also stored on this infotype. If a change needs to be made, contact HR or Faculty Records.

68. Planned Working Time (IT0007)
This is the only infotype where the employee’s employment percent or FTE is stored. Every hourly student and task employee will have an FTE of 100% on each appointment. This is the system default and we will not change it because we do not use FTE for this group of employees.
This infotype allows you to view the work schedule for an employee. This is useful for those departments who have employees who work different work schedules such as the police department and the physical plant.

69. Basic Pay (IT0008)
Note: Per course faculty will have a blank on this info type. All salary payments for per course faculty are stored in info type 14, Recurring Payments.

70. Additional Payments (IT0015)
Additional payments are one-time payments such as awards and stipends.
A payment can to be made from an account other than the employee’s regular cost distribution account. The symbol that is circled indicates that another account has been entered for this payment. This can be done for recurring payments, such a teaching overloads as well.

71. Cost Distribution (IT0027)
An employee’s cost distribution must always equal 100%, no matter their employment FTE.

72. Staff ULP (IT9001)
The infotype will show you have many ULP increases an employee has earned on an assignment.
Once payroll is run, the Last Pay Period End Date will be updated.

73. Education (IT9004)
The Education infotype was designed to capture up to 7 degrees on an employee.
Degree 1 is always the first or lowest degree held by the employee.

74. NEED HELP ?
PCRs
Roxie Weaver, Human Resources, for staff and non-academic graduate students
Katie Bonner, Human Resources, for staff NSNR hourly temporary employees
Lisa S. Gonzalez, Human Resources, for hourly students
Positions
Katie Bonner, Human Resources, for staff, hourly, student and non-academic graduate students

75. Student Employment

76. Person ID and Personnel Assignment Number
The Person ID is a unique six-digit number assigned to each student – replaces the social security number
The Personnel Assignment Number is assigned by SAP when a student is hired into a position – referred to as the PERNER
Each PERNER is unique to an employee and position combination
If a student is rehired by the same department, the PERNER should be the same. The PERNER should always be included in the comments section of the Quick Rehire PCR so it will be processed correctly.
The PERNER will be reused when hired by other departments if the same type of appointment
The personnel assignment number is used for time entry

77. Creating New Positions
New positions are created only when you have an increase of positions in your department
All students should be separated or their appointments ended by submitting PCRs when they no longer work for a department so their position can be refilled
Review your existing employee roster periodically to ensure termination has been completed. If no time entry for a period of 90 days, the appointment will automatically be terminated.
Submit a New Position Data Form to have a new position created
The link can be found on the HR website under HR Forms
Student worker position requests go to HR and UIA position requests go to Faculty Records
NPDF forms can be ed to Katie Bonner in HR (KB1367) and to Cindy Waggoner (CW12)
If funding has been approved to add a new position to your department, start the new position process well in advance of trying to appoint an employee into the position.

78. Filling Vacant Positions
When creating a PCR to appoint a student, select a student worker position or UIA position marked VACANT - be sure that the supervisor is correct once you have selected the position
If you have to separate a student and appoint another student at the same time
Please note in the comments section of the Quick Hire or Additional Appointment PCR the name of the student who is being replaced
The Separation or End Additional Appointment PCR must be processed first and then the Quick Hire or Additional Appointment PCR second so that the position will correctly read as FILLED

79. Required Paperwork
A complete hiring packet for an hourly student worker includes
Quick Hire PCR
Acknowledgement Form
W-4
Selective Service Verification for Males 18-25
I-9 and a copy of the submitted documents
A complete hiring packet is required
If a student has not been employed as a student worker OR
If the student has not worked on-campus for 12 months
Support documents are to be attached electronically to the E-PCR using the established naming convention.

80. Action and Reason Codes for Student PCRs
Quick Hire/Quick Rehire
01 – New Position (Used only if a new position is created)
03 – Replace Existing Employee (most hiring actions are to replace employees)
Change of Pay
09 – Adjustment (This is the only reason that should be used. If the increase is for merit or is based on “longevity” reasons, this is noted in the comments section)
Change of Pay PCRs cannot be retro beyond the current pay period (effective date and payroll processing month are the same)
This PCR can also be used to change the cost distribution if the action falls on the same date as the hourly rate change

81. Action and Reason Codes for Student PCRs (cont.)
Change of Cost Distribution
02 – Wage to Work Study
03 – Work Study to Wage
01 – Change in Cost Distribution (Used for all non-work study related changes)
Changes between work study and wages
A student should not have an additional appointment created if the cost distribution changes
A Change in Cost Distribution PCR is all that is required
Additional appointments are only created if the student has a different job, a different reporting relationship or a different rate of pay.
You can determine if a student is paid from work study or wages by using PA20 and selecting infotype Cost Distribution. This is the only place that this information is available.

82. Action and Reason Codes for Student PCRs (cont.)
Separations
14 - Resignation (used if the student leaves employment)
15 – Enter/Return to School
16 – Left School/Graduated (used if the student withdraws from school, transfers or graduates
30 – Termination at Will (used ONLY if the department ends employment - involuntary)

83. Common PCR Errors
The first action on any PCR is to select the correct effective date
The employment percentage for student workers and undergraduate instructional assistants is always 100%
Do not submit a Quick Hire PCR unless you also attach the support documents (if more than 12 months from previous active appointment)
Submit your PCRs in time to make cutoff – refer to the published calendar on the Payroll website and/or the HR MDC site.
Month of September will be difficult . The HR MDC will be conforming to the published PCR cutoff dates and will process in the date order of the E-PCRs received through workflow.

84. Support Offices for Student Employment
Career Services (5-2645) is the support for
Job postings on Jobs4Cats
General policy and procedures related to hourly student employment
Evaluation forms for student employment
Financial Aid (5-8738) is the support for
Work study process and procedures
Work study eligibility and award questions

85. Support Offices for Student Employment (cont.)
Payroll (5-2543) is the support for
Hourly time entry issues/questions
Payroll related questions
W-4 and tax withholding questions
International student tax paperwork
SAP Help Desk (5-4727)
Security issues (ex: my student needs a password)
Navigational questions regarding SAP

86. Support Offices for Student Employment (cont.)
Human Resources and Faculty Records
Supervisory changes on positions
Process PCRs for all hourly student workers
Creating new positions using the New Position Data Form
- Human Resources (5-2557) Katie Bonner – student workers
- Faculty Records (5-3684) Elizabeth Mello – undergraduate instructional assistants
Budget (5-2376)
Questions regarding budget reports