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Report Writing Training Presentation.  Written Communication  Types of Written Communication  Effective Note Taking  Principals  Guidelines  Appropriate.

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Presentation on theme: "Report Writing Training Presentation.  Written Communication  Types of Written Communication  Effective Note Taking  Principals  Guidelines  Appropriate."— Presentation transcript:

1 Report Writing Training Presentation

2  Written Communication  Types of Written Communication  Effective Note Taking  Principals  Guidelines  Appropriate Grammar

3 Types of Written Communication Printed Messages EmailMemos Training Manuals Operating Policies Letters

4 Efficient Note Taking  Purpose of note taking  Know when to take notes  Note verbal & nonverbal communication  Check for accuracy  Duration of keeping notes

5 Principles of Effective Report Writing  Guidelines  Types of reports  Resource materials  Creating a Checklist

6 Checklist  Identify the purpose/objectives of the report  Collect & organize information  Create an outline of the report  Start writing  Review the report

7 Investigative and Incident Report Writing Audience Unlimited readers Formal / Professional Tone Neutrality Unbiased Factual Objective

8 Time Frame Written promptly (within 24 hrs) Gives detailed information with proper sequencing Questions Answers the following: Who, What, When, Where, Why, How Investigative and Incident Report Writing

9 Grammar  Importance of grammar  Common Errors  Proofreading  Correct practice

10 Applying Best Practices  Correct Format  Organization  Check Spelling  Check Grammar

11 Conclusion  Written communication has many forms and uses.  Effective note taking is vital to create a factual report.  Effective report writing lends credibility to an investigation.  Correct application of grammar is important to convey the correct information in the report.

12 References Bradley, S. (2006). How Important Is Proper Grammar And Word Usage To Effective Communication? Retrieved from http://www.vanseodesign.com/blogging/proper-grammar-and-effective-communication/ HRS. (n.d.) Written Communication. Retrieved from http://www.uncg.edu/hrs/writcomm.htm IG Legal staff. (n.d.) Investigation Manual, Chapter 6 – Interviewing. Retrieved from www.ig.navy.mil/.../Investigations%20Manual%20(word)/Chapter%206%20- %20Interviewing.doc Wood, K. (2010). Tips For Writing An Incident Report. Retrieved from http://technicalbusinesswriting.suite101.com/article.cfm/tips-for-writing-an-incident-report

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