1. CIP Advisory Group Meeting ALA Midwinter Conference Saturday, January 16 th, 2010 Boston, MA Karl Debus-López Chief, U.S. General Division Acting Chief, U.S. and Publisher Liaison Division Library of Congress

2. Agenda CIP Program Mission and Staff - Karl Debus-López 2009 CIP Highlights - Karl Debus-López CIP/PCN Scope Changes – Karl Debus- López Children’s Literature Update – Angela Murphy-Walters LOC’s ONIX/MARC Converter – David Williamson and Caroline Saccucci Questions/Answers

3. Mission and Staffing

4. The CIP Program Mission The CIP program was established 39 years ago to serve the nation’s libraries by cataloging, in advance of publication, books widely acquired by the nation’s libraries. Instead of individual libraries cataloging the same work repeatedly, the work is cataloged once, and thousands of libraries benefit.

5. Key CIP Staff Karl Debus-López, Chief U.S. General Division, Acting Chief, U.S. Publisher and Liaison Division, kdeb@loc.gov kdeb@loc.gov Schamell Padgett, Head, CIP Publisher Liaison Section, spad@loc.gov spad@loc.gov Camilla Williams, CIP Program Specialist, cewi@loc.gov cewi@loc.gov David Williamson, Automation Specialist, dawi@loc.gov dawi@loc.gov Benita Kiah, Head, CIP Support Section

6. Additional Project Staff ONIX/MARC Conversion Team David Williamson Camilla Williams Caroline Saccucci Vejuene Svotelis Zhonglan Bryant Regina Romano Reynolds Diane Barber Vera Clyburn Linda Geisler Karl Debus-López Beacher Wiggins, oversight

7. Departures Oxana Horodecka, former Coordinator of Electronic Programs retired effective January 2 nd, 2010. Emily Hicks of the University of Dayton has resigned from CAG -- represented academic libraries.

8. ECIP and PCN links Electronic CIP –http://cip.loc.gov/ciphttp://cip.loc.gov/cip Electronic PCN –http://pcn.loc.gov/pcnhttp://pcn.loc.gov/pcn

9. CIP vs. Copyright CIP books are not a substitute for copyright deposits. Publishers should not include their CIP and copyright deposits in the same shipment.

10. Reminder about addresses for publishers Send CIP books to: Library of Congress USPL CIP 101 Independence Ave., SE Washington DC 20540-4282 Send Copyright deposit copies to: Library of Congress Copyright Office Attn: 407 Deposits 101 Independence Ave., SE Washington DC 20559-6000

11. 2009 CIP Highlights

12. FY09 Statistics: Receipts and Data Provided CIP Program Receipts: 83,551 –FY08: 87,479; -4.5% –Estimated Value of Books Received: $6,743,401 CIP Data Provided: 47,345 –FY08: 54,705; -13%

13. FY09 Statistics: Throughput Average: 5.6 days –FY08: 5.4 days; +4% 92% in 14 days –FY08: 93% in 14 days; -1% Longer delays for STM and Children’s Literature titles

14. Publisher Provided Summaries and Tables of Contents 2009 Summaries included: 2,403 –FY08: 2,743; -14% 2009 Tables of Contents included: 17,855 –FY08: 18,549; -3%

15. FY09 Statistics: Publisher Participation ECIP Participating Publishers: 4,868 –FY08: 4,532; +7% EPCN Participating Publishers: 43,498 –FY08: 38,850; +12% Close to 100% of all CIP applications are now processed through the ECIP Program.

16. CIP Claiming Will implement new proactive claiming program in February 2010 for greater fulfillment.

17. ECIP Partnership Program 2009 titles cataloged: 3,521 –FY08: 3,559; -1% Ohio State University and University of Hawaii-Manoa added. 12 libraries participate; always looking for more!

18. CIP Program Review Organizational review of ABA USGEN/USPL Divisions completed with a focus on CIP and other program areas. More support and staffing for CIP Program anticipated in 2010. CIP mail opening now done by contractor. Further review of 2006 recommendations in 2010.

19. Projects and Innovations ONIX/MARC Converter Validation of Children’s Subject Headings Continued development of NLM to LC classification mapping tool American Mathematical Society Subject headings project

20. 2009 CIP/PCN Scope Changes

21. CIP Scope Changes Out of scope with 2009: –Microforms –Phonics books –Repackaged editions –“Tie-ins” In scope with 2009: –Government documents

22. Graphic Novels In-scope Please make sure to specify on ECIP application

23. PCN Scope Changes Out of scope with 2009: –Custom editions unless specifically selected by an LC Selection Officer for the permanent collection. In scope with 2009: –Exhibition catalogs more clearly defined as “in scope” –Government documents

24. PCN ≠ Selection Please note that while a title may receive a PCN number, the Library of Congress is under no obligation to provide preliminary or final cataloging information within its catalog for titles that are not ultimately selected for the Library’s permanent collection.

25. Limits on Applications Publishers can only submit 20 ECIP applications at a time. Publishers with a need to submit more than 20 ECIP applications, should consider the EPCN program.

26. Primary CIP Contacts Programmatic questions should go to Karl Debus-López, Acting Chief of USPL, kdeb@loc.gov; (202) 707-6641 kdeb@loc.gov Publishers should refer application questions to Schamell Padgett, Head, CIP Publisher Liaison Section, spad@loc.gov; (202) 707-2223 spad@loc.gov Technical questions should go to Camilla Williams, CIP Program Specialist, cewi@loc.gov; (202) 707-3820cewi@loc.gov

27. THANK YOU!! for being a member of CAG