1. International Atomic Energy Agency Agenda item #2.3 Digital Preservation Services Jan 2007 - Nov 2008) 34 th INIS Liaison Officers’ Meeting 3-5 Nov 2008, Vienna, Austria Agenda item #2.3 Digital Preservation Services Status Report (Jan 2007 - Nov 2008) 34 th INIS Liaison Officers’ Meeting 3-5 Nov 2008, Vienna, Austria Seyda Rieder Leader, Database Production and Imaging Group INIS & NKM Section

2. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 2 INIS Non-Conventional Literature (NCL )  Production of the INIS electronic Full Text Database Digital Preservation Activities  Digitization projects  Conversion of the NCL collection from Microfiche to Digital Medium  Safe Storage of the Full Text Collection Digital Preservation Digital Preservation Services

3. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 3  Jan-Dec 2007 total NCL documents: 30,018  Full text available from INIS: 16,145  online: INIS Database on the Web  on 45 CDs: INIS Document Delivery Centres  Total collection of NCL CDs (Dec 2007): 392 INIS Non-Conventional Literature INIS Non-Conventional Literature (NCL) 2007

4. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 4  Jan - end Oct 2008: total bibliographic records: 110,756  Jan - end Oct 2008: Total NCL documents: 21,694 Full text available from INIS: 9,631  online: INIS Database on the Web  on 38 CDs: INIS Document Delivery Centres  Total collection of NCL CDs (end Oct 2008): 430 INIS Non-Conventional Literature INIS Non-Conventional Literature (NCL) 2008

5. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 5 INIS Bibliographic Records & NCL Full Text 1970 - 2007

6. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 6 NCL Available from INIS – Top 15 in 2007

7. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 7 Objectives: Consistent, high-level of image quality Interoperability and accessibility of digitized resources Long-term preservation of digital resources for future generations  Member States  IAEA Develop good practices for digital preservation Digital Preservation Digital Preservation at INIS

8. International Atomic Energy Agency 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 8 INIS adopted principles based on Cornell University ‘Overview of INIS Digital Preservation Practices’: INIS Information Letter No. 253 & Attachment (2008-10-03) http://www.iaea.org/inisnkm/marea/restricted/restrictedpdf/2008/infoletter253_attachment.pdf  Also published in ‚Handbook of Nuclear Knowledge Managementhttp://www.iaea.org/inisnkm/marea/restricted/restrictedpdf/2008/infoletter253_attachment.pdf Improving technical infrastructure with advanced technologies, eg. Kofax VRS, Kodak Multi-stream OCR: Satisfactory testing with Script and Arabic Characters:  Adobe Acrobat Professional 8.0: Chinese (Simplified), Japanese, Korean  ABBYY FineReader Pro9: Hebrew, Thai  VERUS™ Professional: Arabic Long-term preservation: implementation of PDF/A – considered Digital Preservation Digital Preservation at INIS

9. International Atomic Energy Agency 9 Support Digital Preservation Support Digital Preservation Projects 2007-2008  Brazil: 50 years of CNEN (Comissao Nacional de Energia Nuclear) Special digital set: all Brazilian authors’ works in INIS DB  Mexico: digitization of ININ’s (Instituto National de Investigaciones Nucleares) internal reports – ongoing  Serbia: knowledge base RA reactor (IAEA Service Contract: TCP SCG4003-87004A) completed, full text & bibliographic metadata in INIS DB; RB reactor – ongoing  Sweden: historical ‘AB Atomenergi’ (Studsvik) reports – completed, integrated to INIS DB  Uruguay: Uranium Resources - Ministry of Energy, Industry and Mining 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT

10. International Atomic Energy Agency 10 Support Digital Preservation Support Digital Preservation Projects in 2007-2008  IAEA Bulletin: all back volumes of English version digitized fully searchable, at new IAEA Bulletin website: www.iaea.org/bulletin - powered by INIS metadata www.iaea.org/bulletin French & Spanish language editions  IAEA General Conferences: digitized from 1957 (multiple languages)  Board of Governors, incl. Preparatory Commission reports  founding of the IAEA  IUREP (World Uranium Collection) – all publications digitized  Directory of Nuclear Reactors – 11 vols. (incl. plans & drawings) digitized  INDC (International Nuclear Data Committee) (ongoing)  Member States’ Technical Reports at IAEA Library: over 40,000 reports; back to 1940s; ongoing; bibliographic record creation with new ‘Metadata Extraction Tool ’  Special collection of Technical reports in Korean language (c/o Dept. of Safeguards) – digitized, searchable full text 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT

11. International Atomic Energy Agency 11 Conversion of INIS NCL Microfiche Collection  Digital  INIS NCL on Microfiche: from 1970-1997: over 600,000 records  Digital (PDF) since 1997  Digitization of Microfiche: ongoing  mf scanning: Outsourced  enhancement, QC, OCR, web optimization: INIS  Over 40% fully digitized – searchable full text in PDF  Digitized country sets  provided to each ILO  online access via INIS DB (with restrictions)  expected completion: next 2 years 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT

12. International Atomic Energy Agency 12 MF to Digital: Completed & Provided to ILO: 47 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT CountryTotal Algeria126 Argentina648 Australia1 034 Austria527 Belgium576 Brazil8 602 Bulgaria448 Canada5 012 Chile12 China1 024 Colombia10 Commission of the European Communities (CEC) 2 394 Cuba119 Czech Republic140 Czechoslovakia3 135 Denmark2 243 Ecuador11 Egypt239 Finland1 293 France2 713 Germany11 121 Guatemala24 IAEA3 347 India1 879 Indonesia113 Korea, Republic of1 171 CountryTotal

13. International Atomic Energy Agency 13 MF to Digital: Completed & Provided to ILO: 47 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT CountryTotal CountryTotal Malaysia150 Mexico365 Netherlands3 819 Peru31 Poland1 468 Portugal92 Romania608 Slovakia1 Spain742 Syrian Arab Republic119 Sweden4 644 Switzerland932 Thailand115 Turkey115 Ukraine852 United States26 491 Uruguay10 USSR10 254 Uzbekistan37 Venezuela8 Viet Nam53

14. International Atomic Energy Agency 14 MF to Digital: Digitization and Enhancement Ongoing 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT Australia1 711 Austria815 France15 979 Germany (incl. German Democratic Republic)15 298 Hungary1 058 IAEA7 143 Israel1 094 Italy1 700 Japan11 246 Joint Institute for Nuclear Research (JINR)11 648 Norway1 224 South Africa741 United Kingdom8 717 United States135 060 USSR3 664 Several small collections791

15. International Atomic Energy Agency Safe Storage of INIS NCL Full Text Collection  microfiche version  electronic version 15 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT

16. International Atomic Energy Agency 1997 One ‘ spare ’ set of the INIS NCL Collection on Microfiche donated to Austrian Central Library of Physics of Vienna University  Secure off-site storage  IAEA’s committment to the Austrian Ministry of Foreign Affairs (letter of 28 June 1968)  40 th anniversary of the IAEA in 1997 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 16

17. International Atomic Energy Agency Aim of Donation   Austrian Central Library of Physics serve as: Depository library Secure off-site storage Back-up copy Long standing cooperation Close to IAEA (5km)  INIS  INIS NCL on Microfiche  INIS Bibliographic DB on CD-ROM  INIS NCL DB on CD-ROM  INIS Online DB 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 17

18. International Atomic Energy Agency O fficial C eremony 10 D ecember 1997 P alais D ietrichstein, V ienna Austrian Delegation IAEA Delegation 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 18

19. International Atomic Energy Agency 10 Years Later Austrian Central Library of Physics continues as: reliable partner depository library secure off-site storage back-up January 2008:  232,372 pdf files of INIS NCL full text  Regular back-ups continue  NCL CD at INIS National Document Delivery Centres  Austrian Central Library of Physics INIS Team at Austrian Central Library of Physics 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 19

20. International Atomic Energy Agency Thank you for your attention! S.Rieder@iaea.org 34 th ILO Meeting, 3-5 Nov 2008, Vienna, AT 20