1. Site License Advisory Team September 28, 2012 meeting

2. Agenda 1.OSU Microsoft Campus Agreement 2.New Microsoft Software 1.Windows 8 and Server 2012 2.System Center Endpoint Protection for Mac/Linux 3.SCCM SP1 (future release) 3.Software Renewals 4.Software Audit Management (external)

3. Microsoft Campus Agreement In process on renewal: agreement expires 6/30/2013 Major topics of discussion with MS: –Virtualization rights for students and staff –Perpetual rights for student/personal use of Windows OS –Mobile devices, including Office for iPad –SkyDrive and cloud storage –Simplification of contract process, potentially new reseller options What other pain points do you see?

4. New Microsoft Products Last month, KMS servers were updated to activate Windows 8 and Windows Server 2012 Win 8 & Server 2012 available through Self Service SCEP (Forefront) for Mac and Linux in testing SCCM 2012 SP1 in development

5. KMS Server Updates The central OCIO KMS Servers will now activate the following products: –Windows Vista –Windows 7 –Windows 8 –Windows Server 2008 –Windows Server 2012 –Microsoft Office 2010 http://8help.osu.edu/3636.html

6. Windows 8 Windows 8 is now available for all OSU- Owned machines on campus –SLSC’s may download the image from OCIO Self-Service –Upgrade only (you must have a qualifying OS install) Windows Server 2012 is now available for all OSU-Owned machines on campus –SLSC’s may download the image from OCIO Self-Service

7. System Center Endpoint Protection for Mac/Linux Software has become available Requires Intel chipset on Mac Installations in testing Currently managed through WSUS –Will be managed through SCCM 2012 in SP1 Expected availability: –Early next week, pending final testing by OCIO teams

8. SCCM 2012 SP1 Info SCCM 2012 SP1 will have the ability to manage Macs, specifically: –Hardware inventory on Macintosh –Compliance settings on Macintosh –Application management on Macintosh Apple Disk Image (.DMG) Meta Package File (.MPKG) Mac OS X Installer Package (.PKG) Mac OS X Application (.APP) –Software updates on Macintosh See: http://technet.microsoft.com/en- us/library/jj591553.aspx for detailed information on these featureshttp://technet.microsoft.com/en- us/library/jj591553.aspx

9. SAS Renewal Expect a small price increase ($2-3/copy on workstations; servers remain the same) SAS Business Intelligence –Some departments are interested in this software –SAS BI includes SAS Office Analytics Student use of SAS now available –Free for students on personal machines –Grad students may also request this, if using on personally-owned machines (not free for OSU- owned grads) Codes expected late October

10. Other Upcoming Renewals Autodesk/3Dsm –Renewal of $91 is due each August for continued use. Pricing remains the same –218 installations new or renewed last year MATLAB –Codes expire on October 1, if they have not been renewed! –Codes now available at IT Service Desk Codes did not change: reactivation for non-network licenses is as easy as re-running the activation process. Network codes still need to be generated by OCIO JMP –In process on renewal, likely to add Genomics to site-wide license (use in Children’s Hospital)

11. Help, I’m being audited! Compliance assurance begins at home! –Review the OCIO Software Life-Cycle Management Guidelines at: http://ocio.osu.edu/assets/Software/life-cycle- mgmt-guide.pdf http://ocio.osu.edu/assets/Software/life-cycle- mgmt-guide.pdf –Manage software actively, not passively. Do spot checks on your own products to verify records –Use license servers where possible, and don’t extend rights that aren’t specifically in a contract –Remove/Retire old/legacy software immediately on ending a contract or altering a contract

12. Help, I’m being audited! If you’re audited for software compliance, contact OCIO. We’re on your side in an audit. Have the following items: –Any contracts, EULA’s, quotes, or other terms you may have, and a description of what kind of license you think you have (concurrent, FTE, device, etc.) –The original notification letter concerning the audit –Any information on exactly what is installed and where it is Include version numbers! Never, ever alter your installations after audit notification without first discussing directly with OSU Legal

13. Help, I’m being audited! General things to remember: –We are a public institution. Our e-mails are subject to records request. Be honest in your e- mail, but aware that correspondence can be requested. –OSU Legal, OCIO, and other internal offices are on your side. We want to know all the facts to help you out. –OCIO Security is now in charge of audits within OCIO, so don’t be alarmed when we bring them into the meetings.

14. Common Types of License Concurrent: –This license means that you need to track how many people are using it at any given point. Named User: –You are required to license all users, regardless of how many devices they may use. Device: –You are required to license all devices, regardless of how many users there may be. User + Device (aka “Named User Plus”): –You are required to license both users and their devices Full Time Equivalent: –Uses a formula to determine how many licenses are required, based on number of “whole” individuals who may access the software. OCIO prefers Microsoft FTE numbers.

15. Questions/Comments