1. Adult and Community Learning Commissioning and Funding Briefing 4th March 2013 George Allen

2. George Allen Head of Service Gillian FifieldQuality Manager Paul WhiteheadPlanning & Performance Officer Patrick RobinsonCommissioning and Contracts Manager Annette RebentischSenior Procurement Officer Children’s Services Procurement

3. Background, Objectives and Priorities Data and Funding Requirements Quality Matters Tendering and Funding Process Timeline Questions and Answers Contacts Agenda

4. ‘ ….a broad range of learning that brings together adults of different ages and backgrounds, to pursue an interest, address a need, acquire new skills, become healthier or learn how to support their children.’ Background What is Community Learning?

5. Funding Agreements with 42 providers Learning provision within over 300 venues Support for over 18,000 learners Accreditation and learning for personal fulfilment Activities that meet requirements of the Skills Funding Agency and Common Inspection Framework Background What we currently offer:

6. Business Innovation and Skills (BIS) Department - ‘New Challenges, New Chances’ Skills Funding Agency Funding Rules Strategic Commissioning Plan for Adult and Community Learning 2013-14 Hampshire County Council Open for Business Plan (2012) Objectives and Priorities

7. Maximise access to Community Learning for adults, bringing new opportunities and improving lives, whatever people’s circumstances. Bring local communities together to experience the joy of learning and the pride that comes with achievement. ‘New Challenges, New Chances’

8. Maximise the effect community learning has on the social and economic well-being of individuals, families and communities Collect fee income from people who can afford to pay and focus public funding on people who are disadvantaged and least likely to participate.

9. Skills Funding Agency Funding Rules 2013-14 Have clear outcomes and appropriate processes of evaluation Highlight how we will impact in communities and operate in partnership Adhere to Funding Rules on contracting and procurement Have a financial plan and develop a local strategy Achieve aims of New Challenges, New Chances and ensure effective learner achievement and compliance with data requirements

10. HCC Strategic Commissioning Plan for ACL 2013-14 Highlights Aims and Outcomes for 2013-14 Provide both a universal and targeted offer and support learning where needs are greatest Improve recruitment of learners from particular equality groups eg disabled, males, ethnicity, older people Maintain a broad range of innovative learning opportunities Ensure the development of meaningful partnership activities that enable joint working and share best practice.

11. Community Learning HCC-based applications = Service Level Agreement Non-HCC applicants invited to tender Adult Skills Budget Not part of this process but becomes part of the developing HCC ‘Hampshire Futures’ programme

12. Data and Funding Requirements Paul Whitehead Planning and Performance Officer

13. Skills Funding Agency Requirements Compliance with Funding Rules 2013-14 –Learner Eligibility Learning Agreement –Enrolment form –Initial Assessment –Learning plan –Record of attendance –Record and evidence of achievement

14. Individualised Learner Record (ILR) –Five returns per year –All learner details –All learning activity –Achievement Summary of children on Family Programmes Skills Funding Agency Requirements

15. Hampshire Learning Requirements Course Details –Start and end dates, course length, session dates and times, prices, venue, tutor, accreditation details Enrolment form from each learner Registers –Attendance Information –Achievement Information

16. Hampshire Learning Requirements Summary of children on Family Programmes Summary of learner post-course evaluations

17. Hampshire Learning Deadlines Course Details –Publicised course details 6-8 weeks before course start for publication on course search facility –Non-publicised course details as soon as finalised –Details required BEFORE course starts

18. Hampshire Learning Deadlines Enrolments and Child data –Within 2 weeks of enrolment Registers –Within 2 weeks of course completion Learner Evaluations –Within 2 weeks of end of term

19. Quality Matters Gillian Fifield

20. Quality Matters Provision that meets quality requirements of: Ofsted’s Common Inspection Framework for Further Education (FE) and Skills Skills Funding Agency Funding Agreement – Quality Assurance and Raising Standards Legislation and Statutory regulations including: –Health and Safety, Equality and Diversity, Safeguarding Awarding Organisations and the NCFE Investing in Quality (IIQ) Standards

21. Quality Matters Good leadership and management Competent and appropriately qualified staff Continuous Professional Development (CPD) opportunities Meeting the needs of learners Accreditation and progression opportunities Safe, healthy and supportive learning environment

22. Quality Matters Equality of access to learning opportunities Close equality gaps Support for learners to meet their learning goals and personal objectives and progress to further learning Learner and learning support Minimise drop out rates, deliver high completion, achievement and success rates

23. Ofsted Inspection from 2012 The key judgement on all inspections “How effective and efficient is the provider in meeting the reasonable needs of learners and users?” Takes into account all of the available evidence and judgements against the 2012 Common Inspection Framework and Evaluation Schedule

24. Overall Effectiveness This judgement is influenced by the following: Outcomes for learners The quality of teaching, learning and assessment The effectiveness of leadership and management

25. Inspectors will expect providers to be ‘good’ use the term ‘requires improvement’ – no longer ‘satisfactory’ expect outstanding providers to have outstanding teaching and learning evaluate fully the arrangements for performance management place greater importance on the role of the governing body

26. Ofsted’s ‘Learner View’ Online questionnaire for learners to give their views Asks for opinions on a range aspects: eg are sessions well taught? would you recommend to a friend? Information used when making decisions about which providers to inspect and when Can be completed at any time during the year Providers reminded to encourage learners to complete the questionnaire (in particular when notified of inspection)

27. Observations of Teaching, Learning and Assessment Observations remain key part of the inspection process Inspectors will listen to learners Carry out paired Observations of Teaching and Learning (OTL) Make judgements on quality of learners’ work Expect to see planning documents and records of learners’ progress and achievement Marked work / tutor feedback to learners

28. Tender Performance Indicators - Quality Clear course information with progression routes Planning and recording documentation: Tutor Course Files Learner evaluation Course and Programme Review and Evaluation Planned programme of OTLs OTL reports submitted to Hampshire Learning Health and Safety Risk Assessments Single Central Safeguarding Record Timely return of Self-assessment Report (SAR) and Quality Improvement Plan (QuIP)

29. Funding and Tendering Process Annette Rebentisch Senior Procurement Officer

30. Tendering All Hampshire County Council tenders are advertised on our e-tendering system: In- Tend External providers can register on In-Tend and download documents from the tender website (after “expression of interest”)

31. Framework with several external providers Open tender process (one step to get on the Framework) Framework period 1 year –1 August 2013 - 31 July 2014 –Option to extend for a further 12 months Framework Agreement

32. Notes for Tenderers Who can bid? –Single Legal Entity (Skills Funding Agency does not permit sub-contracting) –Experienced learning providers with local knowledge –External providers Pricing Questions from tenderers Bona Fide TUPE does not apply (advice)

33. External providers Bids submitted through In-Tend All documents available from Tuesday 5 March 2013 Documents for information include: Doc 1: Notes to Tenderers Doc 2: Service Specification Doc 3: Copy of Framework Agreement

34. External providers Documents to be completed and returned: Document 4: Eligibility Questionnaire) Document 5: Tender Return ) Document 6: Form of tender Document 7: Bona fide form Document 8: Reference template (to be sent to referees and returned with tender)

35. Hampshire County Council Providers Council providers apply by completing funding application (based on question of tender return) Documents will be emailed to providers –Service Specification –Relevant documents from Skills Funding Agency –Application Form Providers return documents by email to Hampshire.learning@hants.co.uk

36. Guidance Please ensure that the following guidance is adhered to when completing your tender or funding application: Please read the full guidance document explaining the eligibility criteria and evaluation weightings Please ask / contact us when you don’t understand something, need some help, etc. Ask questions / clarifications (preferably) via the In tend portal, we will endeavour to respond within 48 hours

37. Guidance Please ensure that the following guidance is adhered to when submitting your tender: Include all supporting documents when submitting tender return – including insurance documents and references Be prepared in case of IT problems: the network speeds can slow considerably leading up to deadline Make sure you use the correct submission route

38. Procurement Timeline Provider Briefing4 March 2013 Advertisement on In-Tend and in the Media – providers able to access tender documents 4 or 5 March Deadline for the tender response via In-Tend 16 April 2013 Tender evaluationEnd April 2013 Expected award of contractsEarly May 2013 First “call off”Mid to end May 2013 Service start date for ContractsAugust 2013

39. Procurement Contact details Tender web address: https://in-tendhost.co.uk/hampshire/aspx/Home Telephone support: 01962 846094 (Annette) or 01962 832323 (Corporate procurement, In- Tend support team) Email support: procurement.support@hants.gov.uk

40. Hampshire Learning website address www.hants.gov.uk/hampshire-learning www.hants.gov.uk/hampshire-learning Key Documents including:- Hampshire County Council’s Strategic Commissioning Plan 2013-14 Common Inspection Framework New Challenges, New Chances: Next Steps in Implementing the Further Education Funding http://www3.hants.gov.uk/procurement.htm https://in-tendhost.co.uk/hampshire/aspx/Home

41. www.hants.gov.uk/hampshire-learning About UsAbout Us including key contact information for:- George Allen, Head of Hampshire Learning email george.allen@hants.gov.ukgeorge.allen@hants.gov.uk Gillian Fifield, Quality Manager email gillian.fifield@hants.gov.ukgillian.fifield@hants.gov.uk Paul Whitehead, Planning and Performance Officer email paul.whitehead@hants.gov.ukpaul.whitehead@hants.gov.uk

42. Questions