1. ARC Volunteer Program DRAFT for Board discussion Members-at-Large: Amanda Joyner and Heather Jo Boisseau

2. In 2014 Members-at-Large Goals: 1.Develop Volunteer Policy 2.Reach out to Committee Chairs for their current needs: Projects Number of people Specific skills 3.Begin work on a volunteering data capture process Tracking volunteer sign-up Leverage MBO for Cash-out option? 4.Begin procedural documentation for activity-based volunteerism Interviewing subject matter experts Existing materials and wordpress publications

3. “All members are expected to contribute an allotment of time to ARC activities as an obligation of their membership” -- from proposed Membership Application Recommend 16-hour requirement for 2014 8 Hours Regatta Volunteer 8 Hours Other Board or other functioning Committee Maintenance ITR Cleaning AND

4. Capture system- maintain manually at first but envision progression to MBO interface MBO member number used to capture identity and log hours Quarterly reporting and reminders End of Year any unfulfilled hours are billed. Fitness member and Juniors (who already have their own system) would be exempt.

5. Banking and Cash- out In consideration of instances where members find themselves incapable, either physically or time-wise, to fulfill their allotment to the Club Quarterly reminder to Bank hours in advance Donated hours by other Members Purchase hours at the going minimum staff rate Volunteerism must be given its due as avoided cost of outside services and staffing!

6. Activity-based volunteerism Need Board help in identifying tasks and SMEs Clear expectations improve participation Create resiliency and redundancy for ARC critical functions Improve safety, efficiency and skill Both team-building and mentoring opportunities Self-education Preparing equipment for travel: Boat Tying Materials: Boat straps in good condition Time required: ~ 5 mins per boat Special safety concerns: climbing, reaching Training video:

7. Suggested edits to proposed “Membership Agreement” 6. VOLUNTEERING: All members are expected to contribute an allotment of time to ARC activities as an obligation of their membership, during each 12-month period of membership. The 2014 requirement is 16 hours per member. Members will be asked to sign an annual acknowledgement that they know where to locate and have reviewed current by-laws, club policies and volunteer procedures. Participating in committees presents other volunteering opportunities. Committee chairs may arrange volunteer activities, with the approval of the Board of Directors. To find the dates, times, and types of activities, contact the memberatlarge@austinrowing.org. The activities are generally posted on the ARC Website and include a contact person for each activity. The member must communicate with the contact person and schedule his/her participation in one or more committees. (We would like to discuss this!)