1. RESIDENCY APPLICATION PROCESS (RAP)
April 20, 2009
Presented by
The Office of Student Affairs

2. 2009 Match Results

4. SUMMARY OF 2008 RESIDENCY MATCH RESULTS
The following statistics are based on 136 graduating seniors, 134 of whom are entering residency training programs in 2008.
These positions have been obtained through several matching programs including the National Residency Matching Program (NRMP), the American Urological Association (AUA), the San Francisco Match and the US Military Match.

5. 2009 MATCH RESULTS Students entering Primary Care: 42 (31%)
Students entering other Specialties: 92 (68%)
Students not entering a residency: 2 ( 1%)

6. STUDENTS STAYING AT UT COM
Total number who will train at
UT COM in ( 6.7%)
Number who will complete entire residency at
UT COM: ( 12.5%)
Number who will complete first year only at
UT COM: ( 8%)

7. STUDENTS STAYING IN NORTHWEST OHIO
Total number who will train in
Northwest Ohio in (15%)
Number who will complete entire residency in
Northwest Ohio: (10%)

8. STUDENTS STAYING IN OHIO
Total number who will
train in
Ohio in : 53 (39%)
Number who will complete
entire residency
in Ohio (31%)

9. STATE INFORMATION Total number of states where students will train: 24
Spanning from Minnesota down to Georgia, and from
Massachusetts to Hawaii
Most popular states outside of Ohio:
Michigan (15)
Illinois (10)
Pennsylvania (10) and
California (8)

10. SPECIALTY RESULTS FOR 2009 Specialty # Anesthesiology 9 Otolaryngology
Dermatology 1
Pathology - Anatomic & Clinical
Emergency Medicine 12
*Pediatrics 18
*Family Medicine
Physical Medicine & Rehabilitation
General Surgery - Categorical 5
Psychiatry 7
General Surgery - Preliminary
Radiation Oncology
*Internal Medicine - Categorical 15
Radiology/Diagnostic
Internal Medicine - Preliminary 4
Transitional Year
Neurology
Urology
Obstetrics & Gynecology 14
Pathology Fellowship
Ophthalmology
Orthopaedic Research
Orthopaedic Surgery

11. OVERVIEW OF THE PROCESS
Choose a specialty/ties
Have photo taken
Complete a CV & Biographical Sketch
Send electronic copy of CV & Bio to Della
Write a personal statement
Complete application by program deadline date
Apply to programs
Request USMLE transcript
Request letters of recommendation
Request UT COM Transcript
Review MSPE for release on Nov. 1, 2008

12. PROCESS CONTINUED
Verify that all documents (LOR,s, Transcripts, photo, MSPE) have been received in the Office of Student Affairs and have been transmitted to your programs
Complete USMLE Step 2 CK and CS by November 30
Track application through ADTS on ERAS
Accept Interviews
Send thank you notes
Rank Programs
Attend Match Day
Complete Residency Paperwork
May need to have ACLS training updated

13. The OSA will send out e-mail notifications for all meetings
TIMELINE
Live by it
The OSA will send out notifications for all meetings
Dates and time could change so please pay attention to .

14. APRIL & MAY Verify activation of UTAD e-mail account)
Apply for and schedule fourth year electives in the fields you are considering.
Update CV and draft a word biographical sketch with a focus on your medical school accomplishments and activities. both documents to Della Croci
Register for USMLE Step 2CK and CS (
In order to meet your graduation requirement of passing the Step 2 CK and CS exams we recommend that you complete both exams by December 1, 2008.
Military students must take USMLE Step 2CK in July. Currently we have no information regarding the deadline for Step 2CS for the military.
Personal Statement Workshop – May or June
Begin draft of personal statement
Schedule re-takes of failed subject exams one month prior to the test date

15. JUNE Registration early match residency programs.
Ophthalmology download registration from ($ fee)
Urology download registration from ($75.00 Fee)
Finalize your personal statement.
Begin to request letters of recommendation – may require personal statement, CV, and an appointment with letter writer
Register for USMLE Step 2 CK and CS (
In order to meet your graduation requirement of passing the Step 2 CK and CS exams, we recommend that you complete both exams by December 1, 2008.)
June 30, 2009: Deadline to electronically submit final CV and Biographical Sketch to Della.

16. JULY
July 1, 2009, MyERAS Web site opens to residency applicants to begin working on their applications
July 6, 2009: Fourth year clerkships begin
Early July usually first week
Electronic Residency Application Service (ERAS) and National Residency Matching Program Registration Workshop
Prepare Early Match Applications (Military and Ophthalmology)
Continue requesting letters of recommendation
Register for USMLE Step 2 CK and CS
Finalize personal statement, cv, and biographical sketch
(If you have not already done so final CV and bio sketch documents to Della
July to October
Look for from Della to review your MSPE

17. AUGUST August 15, 2009 August to October
NRMP website ( is open at 12:00 noon EST for student registration for participation in the National Resident Matching Program (registration cost is $40.00).
August to October
Request student copy of transcript from Registrar’s Office.
AFTER you verify the accuracy of grades, sign the Registrar’s release to send an ERAS transcript to Della or Kathy in the Office of Student Affairs
MID August CAS Target deadline for the San Francisco match applications for Neurosurgery
August 31, 2009
Deadline to register to take USMLE Step 2CK by December 30,
Last month to register For USMLE before January closing - check NBME Website for more details.
July to October
Look for from Della to review your MSPE

18. SEPTEMBER
September 1, 2009
New 2008 USMLE application form available for test dates after January 16, 2010
First day ERAS programs are able to download residency applications
May want to send a preliminary UTCOM Transcript to all programs can be updated later
First week of September CAS Target deadline for the San Francisco match applications for Ophthalmology
Early September
Interview Workshop - Date and time to be announced
September through November
Mock Interviews
September 15 to December 1, 2009
Application deadlines
Varies for each program be sure and check FRIEDA or program materials/website
September 15, 2009
Military personnel must have Step 2CK score reported to HQ
July to October
Look for from Della to review your MSPE

19. OCTOBER July to October Mid October
Look for from Della to review your MSPE
Mid October
Deadline for receipt of letters of recommendation, transcript and photo for most ERAS programs
Final deadline for all ERAS application materials to Dean’s Office Workstation
(i.e. Della and Kathy)
Send thank you notes to faculty who wrote your letters of recommendation

20. NOVEMBER November 1, 2009 Early to mid November
National release of MSPE to all programs (i.e., both early match, ERAS programs)
Early to mid November
Call programs to verify application is complete and begin scheduling interview
Interview season for early match residencies
Send thank you letters after interviews
Military Rank Order List Due
Send USMLE Step 2 scores if you have not done so already

21. DECEMBER December 1, 2009 Interview month for all applicants
Deadline to register for the NRMP Match without a late fee.
After Dec. 1st, there is a late fee for registering for the NRMP Match.
Interview month for all applicants
Military Match Results
Register for USMLE Step 2 CK and CS (

22. JANUARY NRMP match interviews continue
Begin on-line graduation application and graduation awards nomination forms
Order regalia and graduation invitations on-line
Fill out AAMC graduation questionnaire on line at
Rank order lists for Urology and Ophthalmology, are due check individual website for exact dates.
Mid January, Applicants and programs may start entering NRMP rank order lists at 12:00 noon EST
Ophthalmology and Urology Match Results
End of January, Rank Order List and Graduation Information workshop.

23. FEBRUARY
Mid February
Applicants and programs must have certified rank order lists in the NRMP system
If you have not registered for the USMLE Step 2 CK you are in danger of not receiving a score in time for graduation. Check reporting dates on USMLE website.

24. MARCH
Deadline for on-line graduation application and graduation awards nominations
2nd or 3rd week of March is Match Week
On Monday of match week, matched and unmatched information on applicants posted to the website at 12:00 noon EST
Tuesday & Wednesday of Match Week
SCRAMBLE DAYS - Locations of all unfilled positions are released to applicants and programs at 12:00 noon EST. Unmatched applicants may begin contacting unfilled programs at 12:00 noon EST
Wednesday of Match Week
Mandatory Financial Literacy & Debt Management Educational Program
Thursday, NRMP MATCH DAY
Complete on-line ballot for graduation awards
AAMC Graduation Questionnaire submission deadline

25. RESIDENCY PROGRAM INFORMATION RESOURCES
Web Sites
FREIDA
(Fellowship & Residency Electronic Interactive Database Access System)
The Green Book
Graduate Medical Education Directory
(FRIEDA Condensed)

26. Careers in Medicine Specialty Pages
Resources Continued
Careers in Medicine Specialty Pages
NRMP List of Unfilled Programs prior to scramble
NRMP Advanced Data Tables 2009
NRMP Final Results and Data
Updated and more complete than Advanced Data Tables

27. ADVANCED DATA TABLES
Table 1: Positions offered in the Matching Program
Table 2: Applicants in the Matching Program
Table 5: Positions Offered and Filled by US Seniors and All Applicants
Table 6: Positions Offered and Percent Filled by US Seniors and All Applicants
Table 10a: Programs, Positions Ranked and Filled in 2009 for US Seniors
Table 10b: Programs, Positions Ranked and Filled in 2009 for All Applicants
Table 14: Couples in the Match

28. CHARTING OUTCOMES IN THE MATCH
Presents information on applicants that may affect match success including:
Performance on Step 1 of the United States Medical Licensure Examination (USMLE)
Membership in the medical student honor society Alpha Omega Alpha,
The existence of applicant-authored publications, and research experience.
The number of programs ranked by the applicant

29. Charting Outcomes Continued
The report shows separate graphic displays for each of the seventeen specialties included in the report and can be found on the Careers in Medicine website at:

30. TYPES OF RESIDENCY PROGRAMS FOR US SENIORS
Categorical C in program code from NRMP
programs that begin in the PGY-1 year and provide the training required for board certification in medical specialties.
Primary Care Categorical Positions have an M in the program code
Preliminary P in program code
one-year programs beginning in the PGY-1 year that provide prerequisite training for advanced programs.
Advanced A in program code
programs that begin in the PGY-2 year after a year of prerequisite training.

31. CATEGORICAL PROGRAMS FROM MEDICAL SCHOOL
The following categorical programs do not require a Post Graduate Year (PGY) of education - you may enter them directly from medical school
Emergency Medicine
Family Medicine
Medical Genetics
Internal Medicine
Nuclear Medicine
Obstetrics & Gynecology
Orthopaedic Surgery
Pathology
Pediatrics
Plastic Surgery (only around 60 programs)
Preventative Medicine
Psychiatry
Surgery - General

32. ADVANCED PROGRAMS FROM MEDICAL SCHOOL
The following advanced programs require one year of Post Graduate training. You must do a PGY 1 year that may be
Preliminary Medicine,
Preliminary Surgery or a
Transitional year
Upon successful completion of the PGY 1 year you may begin your PGY 2 year in an advanced specialty.
Anesthesiology
Dermatology
Diagnostic Radiology
Some Emergency Medicine Programs
Neurology
Neurological Surgery
Ophthalmology
Otolaryngology
PM&R
Radiation Oncology
Urology

33. COMPONENTS OF A RESIDENCY APPLICATION
Common Application Form (CAF) for ERAS
Universal Application Form (San Francisco
Match i.e. early match)
Military (Air Force) has a separate application – Army & Navy use ERAS.
Curriculum Vitae
Personal Statement
Letters of Recommendation (LOR)
USMLE Transcript
Medical School Transcript (and in some cases undergraduate transcripts)
Medical Student Performance Evaluation (MSPE – AKA Dean’s Letter)
Photograph

34. CURRICULUM VITAE
The following information (if applicable to you) should be included in a CV
Name
Address
City, State, Zip
Home Phone
Cell Phone
Pager
Address

35. CV Continued EDUCATION LICENSES AND CERTIFICATIONS
HONORS, AWARDS AND SCHOLARSHIPS
RESEARCH EXPERIENCE
PUBLICATIONS
PRESENTATIONS
TEACHING EXPERIENCE
LEADERSHIP EXPERIENCE
VOLUNTEER OR COMMUNITY SERVICE
EMPLOYMENT
PROFESSIONAL ORGANIZATIONS
LANGUAGE FLUENCY
HOBBIES AND INTERESTS
REFERENCES

36. PERSONAL STATEMENT A personal statement is NOT
an essay about the specialty
an essay about why you want to do the specialty
a term paper or
a research paper
It cannot
be written by someone else
use words or phrases that you would not normally use.
It is
a statement that introduces YOU to a program

37. Personal Statement Continued
How can I write a Personal Statement if I don’t know what I want to do?
How long should it be and does it have to be creative?
What paragraph and font style should you use?
Who should critique your personal statement?
Attend Personal Statement Workshop

38. LETTERS OF RECOMMENDATION
Who should write my letter of recommendation?
How many do I need?
Must I have a Chairman’s letter?
How do I ask for a letter?
What documents do I need to give a letter writer?
How much time should I allow for a letter to arrive for my file?

39. LOR FORM for ERAS
Give each faculty member writing a letter the ERAS LOR form (you may make as many copies of the form as you need.
Include a copy of your CV and Personal Statement
Fill in the date, the name of the faculty member writing the letter, your name and your AAMC ID number.
______ (I waive) _____ (I do not waive) my right to see this letter.
If "waive" is checked, I waive my right to see this letter under the " Family Educational Rights and Privacy Act (FERPA)". I acknowledge that this letter is for the specific purpose of supporting my application for a residency.
Sign the form
Only need one letter sent to Office of Student Life for all programs

40. EMERGENCY MEDICINE AND INTERNAL MEDICINE LOR’S
SLOR –
Standard Letter of Recommendation form to be filled out by an emergency medicine faculty member
Form may be found on the
Internal Medicine –
Also has a standard form that is used but each department has the form

41. LOR’S FOR THE CENTRAL APPLICATION SERVICE (CAS) PAPER APPLICATION or MILITARY
Do not use the ERAS LOR form
To obtain a letter from a faculty for the CAS or paper application you must submit to the writer a written request with the following instructions
You must ask the author to return the letter to you in a sealed envelope with his/her signature across the seal. DO NOT open the sealed envelopes.
All LOR for CAS must be given directly to you and you are responsible for sending them to the SF Match do not have them sent to the Office of Student Affairs.
For paper applications you need to give your letter writers a list of addresses you want the letters to go to and they will send them directly to the programs

42. USMLE TRANSCRIPT
ERAS transmits for you at your request for a fee of $50.00
CAS, Paper or Military you must supply a copy of your original USMLE score that you received in the mail.
If you do not have a your original documentation of your board scores then you should IMMEDIATELY contact the USMLE and have one sent it will cost you money so look for your original.
I do not recommend that you ever send your original you may need it again in the future. Make copies.

43. UT COM TRANSCRIPT IF you are applying through ERAS
Go to the Registrar’s Office and sign a release form requesting your transcript be sent to Kathy for ERAS
Do not release transcript until all of the grades you want to go to programs are in the Banner system.
DO not miss the deadline date of the program even if your grades are not all in
IF you are applying through CAS or Paper or Military
Go to the Registrar’s Office and sign a release form requesting your transcript be given to you in a sealed envelope for CAS or
Give the Registrar's Office a list of the addresses where you need your transcript sent.

44. MEDICAL STUDENT PERFORMANCE EVALUATION (MSPE)
Formerly known as Dean’s Letter
Written by the Associate Dean for Student Affairs
Student Responsibility
CV and biographical sketch ASAP
review and sign release form for letter to be sent to ERAS July - November

45. Identifying Information Unique Characteristics Academic History
COMPONENTS OF THE MSPE
Identifying Information
Unique Characteristics
Academic History
Academic Progress
Preclinical/Basic Science Curriculum
Core Clinical Clerkships and Elective Rotations
Summary

46. APPENDICES OF THE MSPE Appendix A Appendix E Preclinical Histogram
Shows the student's grades in the first two years relative to the performance of his/her peers Appendix B
Core Clerkships Histogram
Shows the student's grades in the third-year required clerkships relative to the performance of his/her peers.) Appendix D
Comparative Performance Report
Appendix E
Medical School Information Page

47. OVERALL CLINICAL PERFORMANCE
Overall Clinical Performance Across All Core Clinical Clerkships
Categories
Student’s Mean/5
Class Mean/5
History Taking Skills
4.22
4.34
Physical Examination Skills
4.15
4.30
Clinical Judgment & Diagnostic Skills
4.10
4.11
Written Data Recording Skills
4.31
4.42
Oral Case Presentation Skills
4.18
4.29
Professional Behaviors
4.61
4.67
Self Education Skills
4.32
4.44

48. BIOGRAPHICAL SKETCH A brief narrative summary of your CV
Highlights your accomplishments and activities in medical school.

49. ELECTRONIC RESIDENCY APPLICATION SYSTEM (ERAS) WORKSHEET
Profile
Application
Page 1 – General Information – Demographic
Page 2 – Education
Only higher education
All institutions that you have attended with or without obtaining a degree
Page 3 - Medical Education
Each medical school you have attended
Page 4 - Current/Prior Training
Only for residents
Page 5 - Experience(s)
Work, research and volunteer
Page 6 - Publications
Articles/abstracts, books, poster sessions, invited national or regional presentations
Page 7 - Examinations
Provide information on every USMLE exam you have taken including any fails or those your are expecting to take (i.e. Step 2 CK and CS)
Page 8 - Medical Licensure
Residents only
Page 9 - State Medical Licenses
Page 10 - Race
Page 11 - Ethnicity
Page 12 - Miscellaneous

50. INTERVIEWING
Purpose of the interviewing process
Importance of the interview
Scheduling
Cost
Do your research
Attend workshop

51. NATIONAL RESIDENT MATCHING PROGRAM (NRMP)
Registration on line August 15, 2009
All US Seniors (Only exception would be Military students) must register and receive position through the NRMP matching system
All early match people must register and submit a rank order list

52. MATCH PARTICIPATION AGREEMENT
These are the terms and conditions of the Match Participation Agreement that each applicant and program desiring to participate in the Main Match enters into by indicating acceptance of these terms and conditions through clicking on the I Accept button on the Registration screen of this web site (the "Match Site"). This Match Participation Agreement is not binding on any party indicating such acceptance, however, until the National Resident Matching Program ("NRMP") has accepted such party's registration. Upon the NRMP's acceptance of the registration, these terms and conditions will be a binding agreement between such party and the NRMP, as well as between such party and any other party who executes this Match Participation Agreement and whose registration is accepted by the NRMP.

53. MATCH PARTICIPATION AGREEMENT
If the NRMP accepts the registration of the applicant or program in question, the NRMP will register the applicant or program, as the case may be, in the NRMP Matching Program, as described briefly in Section 1.0 below. In consideration of this registration, each applicant and program agrees to comply with all of the terms and conditions of this Match Participation Agreement (also referred to in these terms and conditions as "this Agreement").
Applicants, program directors, institutional officials, and deans of student affairs are all required to comply with the terms and conditions of the Match Participation Agreement. The right of applicants to freely investigate program options prior to submission of a final rank order list must be respected.

54. NRMP STATEMENT ON PROFESSIONALISM
The NRMP maintains the highest professional standards in the conduct of the Match and in its interactions with all participants: applicants, program directors, institutional officials, and student affairs deans. The NRMP expects all Match participants to conduct their affairs in an ethical and professionally responsible manner.

55. SAN FRANCISCO MATCH www.sfmatch.org Must still enter the NRMP Match
Registration to participate in the following residency matches through the San Francisco Matching Program
Neurological Surgery
Ophthalmology
Registration is on line register as soon as site opens early May
Cost is $ (non-refundable)
SF Matching programs use the Central Application Service (CAS) for you applications
Must still enter the NRMP Match
for PGY1 position

56. AMERICAN UROLOGICAL ASSOCIATION MATCH
Register on line to participate in the Urology Matching System
Cost is $75.00 (non-refundable)
All applications go through ERAS
Must still enter the NRMP Match for a PGY 1 position

57. US MILITARY MATCH
Army and Navy take part in ERAS
Air Force is a paper application
Verify with Military branch to be sure which programs and what information you must have to become an applicant
If military student registered for match NRMP will automatically withdraw you if you get a military position.

58. RELAX
If you have any questions during this process please feel free to
call me at the office or
call my cell at
I try very hard to keep up on my s so please me at any time.