1. Orientation Overview Our Vision is to eliminate disparities and improve health outcomes for all people living with or at risk for HIV/AIDS. aidsnet.org

2. Partnership Orientation Goals aidsnet.org 1.Provide an introduction to the Partnership and its functions 2.Review the goals and missions of the Partnership 3.Introduce committees, their functions and organization 4.Review the responsibilities of members 5.Introduce terms, concepts and governing documents

3. Partnership Mission & Goals aidsnet.org Assess the community’s needs with regard to HIV/AIDS prevention, housing, health and support services Establish methods for obtaining input on community needs and priorities which may include public meetings, conducting focus groups and convening ad hoc panels Develop a community-wide comprehensive plan for HIV/AIDS, consistent with that of the State of Florida and Miami-Dade County Assess the efficiency of the administrative mechanism in rapidly allocating funds to the areas of greatest need with the County - “Administrative Assessment”

4. Partnership Mission continued... aidsnet.org Hold an Annual Needs Assessment –3 or 4 meetings in July –What are the needs of PLWHA in the community? –How much money was spent on care and treatment, housing, and support services in the past year? –What sources of funds and programs are available to the community? Establish priorities –Rank CORE services from MOST important to least important –Rank SUPPORT services from MOST important to least important Allocate funds –How much money is needed for each of the established priorities? –Will the money be spent in the areas of greatest need?

5. Structure The Partnership is an advisory board to the Miami-Dade County Mayor and the Miami-Dade County Board of County Commissioners (BCC) aidsnet.org Miami-Dade County Mayor and Board of County Commissioners Elected Officials Miami Dade HIV/AIDS Partnership Ryan White Part B/ADAP and General Revenue Ryan White Part A HOPWAService Providers PLWHA (Part A Clients)

6. aidsnet.org Planning Council Member Dos and Don’ts Don’t Lobby Receive donations Raise funds Do Bring input from the community Make recommendations Fulfill duties as outlined in the Bylaws

7. Parity, Inclusion and Representation (PIR) Membership should reflect PIR GENDER 70% Male 30% Female RACE/ETHNICITY 47% Black/Non-Hispanic Includes Haitians 39% Hispanic 14% White/Non-Hispanic & Other Includes Asian/Pacific Islanders and American Indians/Alaskan Natives (<1%) aidsnet.org

8. Partnership Composition 39 Voting Members –Chair: Frederick Downs, Jr. –Chair elect: Cheryl Waterman 3 Alternates 33% (13) must be PLWHA recipients of Ryan White Program services (or caretakers) and must reflect PIR Only one representative from each provider agency can sit on the full Partnership Meets the second Monday of each month from 10:00 a.m. to Noon at the Historical Museum, 101 West Flagler Street, Downtown Miami aidsnet.org

9. MemberResponsibilities Member Responsibilities Read and abide by the Partnership Bylaws –The Bylaws are the Governing document of the Partnership Sign and abide by the Code of Conduct Attend New Member Orientation within 3 months Attend Ethics Training within 3 months Reply to meeting notices Review materials in advance Come prepared to meetings

10. Committee Organization Executive Committee Miami Dade HIV/AIDS Partnership Chair: Frederick Downs, Jr. Chair elect: Cheryl Waterman. Care and Treatment Committee Rev. Leroy Smith, Jr. Barbara Kubilus Medical Care Subcommittee Dr. Michael Wohlfeiler Dr. Lourdes Illa Strategic Planning Committee Michele Wyatt-Sweeting Frances Fernandez Community Coalition Committee Jocelyn Jauregui vacant Housing Committee Ed McGowan vacant Oral Health Care Subcommittee Dr. Robert Johnson Dr. Michelle Soheil

11. Committee Composition Executive Committee –10 Members Partnership chair and chair elect are Executive Committee chair and chair elect Standing committee chairs and chairs-elect are additional 8 members Standing Committees and Subcommittees –24 members including chair and chair elect aidsnet.org

12. Officers The officers of the Partnership, committees and subcommittees are the chair and chair-elect No officer shall serve as chair or chair-elect of more than one committee The Partnership –One officer must be a PLWHA –Officers cannot represent grantee organizations or funded Ryan White agencies Standing Committees –One officer should be a PLWHA –One officer must be a Partnership member

13. aidsnet.org Officer’s Responsibilities Preside at all meetings including making sure discussion follows agenda, members speak one at a time and in the order of the queue and following Robert’s Rules of Order. Sign correspondence which the Partnership has authorized. Partnership chair can appoint members to committees with ratification by full board. Represent the Partnership at public or official functions with Partnership approval.

14. Executive Committee Revise bylaws. Review grievances regarding the Partnership's operating procedures. Coordinate activities within committees. Establish rule of conduct for all Partnership and committee meetings. Act on behalf of the full Partnership in the event of an emergency when the Partnership cannot meet. Meet the first Monday of each month as needed. aidsnet.org

15. Care & Treatment Committee Conduct an annual needs assessment. Set service priorities for Part A funds. Plan for and allocate funds to provide services to people living with HIV/AIDS. Improve planning and coordination of services. Develop and implement care and treatment planning. Meet the first Thursday of each month from 10:00 a.m. to Noon. a i d s n e t. o r g

16. Review data and make recommendations for the Ryan White Program Prescription Drug Formulary. Address issues of quality of medical care by Ryan White Program providers. Recommend treatment guidelines and standards of care for Partnership programs in Miami-Dade County. Meet the fourth Friday of each month from 9:00 a.m. to 11:00 a.m. aidsnet.org Medical Care Subcommittee

17. Oral HealthCare Subcommittee Oral Health Care Subcommittee Review data and make recommendations for the Ryan White Program Oral Health Care Formulary. Evaluate and address issues of quality of oral health care by Ryan White Program providers. Recommend oral health care treatment guidelines and standards of care for Partnership programs in Miami- Dade County. Meet as needed, usually quarterly. aidsnet.org

18. Community Coalition Committee Collaborate and coordinate with other standing committees to ensure that decisions represent the needs of the affected communities of Miami-Dade County. Recruit and recommend members for the Partnership. Conduct community outreach activities. Develop and implement education and outreach opportunities to educate the community about the Partnership and its activities. Meet the last Monday of each month from 6:00 p.m. to 8:00 p.m.

19. Housing Committee Provide recommendations to the City of Miami regarding funding allocations. Develop an action plan for inclusion in the City of Miami's Consolidated Plan. Evaluate the effectiveness of the local HOPWA (Housing Opportunity for People With AIDS) Program. Coordinate planning efforts to address housing and housing- related services for people living with HIV/AIDS. Meet the third Thursday of each month from 2:00 p.m. to 4:00 p.m. aidsnet.org

20. Strategic Planning Committee Guide and evaluate implementation of the Comprehensive Plan for HIV/AIDS. Develop periodic progress reports to the community and Partnership describing the local state of the epidemic. Develop recommendations on legislative and regulatory issues regarding funding, policies and rule changes related to HIV/AIDS and Ryan White Program reauthorization. Meet the second Friday of each month from 10:00 a.m. to noon. aidsnet.org

21. Meeting Flow and Order

22. aidsnet.org Meeting Basics Business of the Partnership is conducted through committees. All meetings are publicly noticed, free and open to the public. Members are required to attend scheduled meetings. Note: –Three (3) absences in a row or five (5) absences total or per fiscal year constitutes is a violation of attendance requirements –Failure to comply with attendance requirements may constitute removal

23. aidsnet.org Agenda

24. aidsnet.org Minutes

25. aidsnet.org Robert’s Rules of Order The Partnership and its committees all abide by Robert’s Rules of Order. Motions are made by the committee indicating an action item. A motion must be moved and then have a second. If not, the motion dies. Items on a typical agenda which require motions: approval of the minutes, committee report motions, adjournment. Motions should not be made in the negative. A member must be recognized by the chair in order to make a motion.

26. aidsnet.org Scenarios 1. The committee has just reviewed its minutes of March 2 nd and no changes were made. What would a motion to approve the minutes be? 2. The committee received sweeps of $25,000. There has been a decision to place the funding in the oral health care and medical case management service categories, equally. What would a motion for the funding allocation be?

27. aidsnet.org Questions? Christina Bontempo  Project Manager/Webmaster Marlen Hernandez  Research Assistant and Project Coordinator Kim Tardalo  Administrative Staff Support Thank you! You are always welcome to contact BSR staff at 305-445-1076