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Reducing the administrative burden in official statistics Presentation to the High Level Group on Independent Stakeholders on Administrative Burdens 22.

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Presentation on theme: "Reducing the administrative burden in official statistics Presentation to the High Level Group on Independent Stakeholders on Administrative Burdens 22."— Presentation transcript:

1 Reducing the administrative burden in official statistics Presentation to the High Level Group on Independent Stakeholders on Administrative Burdens 22 October 2010 Hannele Orjala Director, Business Trends Department

2 Outline Finnish Action Plan for reducing administrative burden Operating environment and general preconditions for reducing the response burden in statistics An extensive use of administrative data Enterprise data collection programme of Statistics Finland Measurement of the response burden in statistics Development of respondent relations Conclusions 10.8.20151

3 Statistics Finland 2009 Government organization, founded 1865, located in Helsinki 1,020 employees, 200 statistical interviewers, 876 staff-years 65% of staff hold at least lowest level tertiary or university qualification Total funding EUR 63.5 million, revenue from external financing 19% of funds 200 statistical topics, 650 statistical releases 75 % of Finland’s official statistics comes from SF 10.8.20152

4 3 Finnish Action Plan for the reduction of the administrative burden on businesses 2009-2012 The Ministry of Employment and the Economy (MEE) launched the project in August 2008 In March 2009 the Finnish Government approved a decision-in- principle on the Action Plan for 2009-2012 The aim is to reduce burden by 25 per cent from the 2006 level by the end of 2012 The Action Plan Covers all the key areas considered as most burdensome by businesses Focuses on measures that alleviate the administrative burden of enterprises Results from the baseline measurement will be finalised in autumn 2010

5 4 The Action Plan contains eight priority areas + one horizontal priority 1. Taxation 2. Employers’ reporting obligations 3. Financial reporting 4. Public procurement 5. Environmental permit procedures 6. Food safety and quality 7. Statistics 8. Agricultural subsidization procedures Development of electronic communication for businesses is the horizontal priority Development of eGovernment is a key measure to reduce administrative burden in Finland

6 Statistical regulations of the EU based on THE TREATY ON THE FUNCTIONING OF THE EUROPEAN UNION, article 338 (ex Article 285 TEC) 1. …shall adopt measures for the production of statistics where necessary for the performance of the activities of the Union. 2. The production of Union statistics shall conform to impartiality, reliability, objectivity, scientific independence, cost-effectiveness and statistical confidentiality; it shall not entail excessive burdens on economic operators. REGULATION (EC) No 223/2009 …on European statistics and …on the transmission of data subject to statistical confidentiality to the Statistical Office of the European Communities… 10.8.20155

7 EU legal acts in force relating to Statistics Finland 2001– 2009 10 August 20156

8 EU legislation and statistics – what can a Member State do? Heavy use of administrative and commercial data (Finland 40-50 different sources, 96% of input data comes from them) Methodological solutions (editing, imputing, mix-mode sources) Utilization of European Sample Scheme, thresholds, simplications of legislation Influence the legislation in advance, example Statistics on tourism (Council: Working Party on Statistics) ”If a Member State represents less than 1% of the total number of nights spent in the EU, the exemption could apply to establishments with less than 20 bed places.” 10.8.20157

9 8 Operating environment and general preconditions for reducing the response burden YearMilestones in statistics production in Finland – preconditions for reducing the administrative burden 1960sDevelopment of automated data processing systems in public administration 1964Personal Identity number was introduced 1968-71Foundation of the Business Register and Population Register in Finland 1970sCollaboration between register authorities started 1980sEnterprise ID for all systems in Tax Administration’s ID system, Building/dwelling number in Building and Dwellings Register 1990Register-based Population Census as 2nd country in the world 1994Utilization of value added taxation data was started – monthly data on turnover and wages 2001System of uniform identifiers for businesses in all administrative sources

10 Finnish Statistics Act (2004): Obliges use of existing data (if suitable) Guarantees access to administrative sources State authorities and social security institutions are obliged to submit their data to Statistics Finland Before deciding on the new data to be collected a statistical authority shall consult with the respondents or their representatives 10.8.20159

11 10 Direct collection vs. utilization of administrative data in statistics on enterprises Business statistics Number of enterprises, direct data collection Administrative data Structural Business Statistics 8,000 (3%)270,000 Business Register25,000 (5%)over 550,000 Short Term Business Statistics Turnover2,000 (1%) 250,000 Wages and salaries 61(<0.001%) 110,000

12 Administrative burden per country (Source: European Commission 2006) 10.8.201511

13 Development of Business Data Collection at Statistics Finland - Programme 2007-2011 Coordinate official statistics Identify and evaluate development needs Support and carry out development projects (e.g. coordination and optimization of samples, Business Register as sampling frame, etc.) Share information and good practices, cooperate Measure response burden of statistics in Finland Participate in the Finnish Action Plan for reducing administrative burden 10.8.201512

14 13 Enterprise data collection programme 2007-2011 Objectives Improve and harmonize data collections from enterprises and serve enterprise data suppliers, especially large enterprises Replacement of statistics-specific sample frames with a single frame (Business Register), sample coordination and optimization Standard solutions for serving enterprises and treatment of data in all stages of the enterprise data collection process (feedback, web-services,...) Reduction of data suppliers’ response burden

15 14 Developing direct data collection ActionBackground/information Data supplier feedbackCompulsory according to the Finnish Statistics Act (2004) Electronic data collection 76-100% Electronic response alternative - Xcola in all data collections (2007) Automated data collection in accommodation statistics (2006) Paperless data collection (19 out of 70 economic statistics) Comprehensive information on data collections online http://www.tilastokeskus.fi/keruu/yritys_en.html Enterprise data collection service http://www.tilastokeskus.fi/keruu/tiedonkeruupalvel u_yrityksille_en.html FIA – fully integrated accounting system Partners with enterprises, Tax Authorities and many other organisations Common web identificationOne common system with other authorities (2011-)

16 Enterprise data collection service – an example Contains information about the inquiries 60-70 independent data collection processes Data collection pages, an enterprise can ; find basic information about the inquiries seek guidance for answering inquiries log in to the inquiry / answer via web find links to inquiry results find contact information of statistics check which Statistics Finland’s data collections concern them 10.8.2015Statistics Finland

17 Data collection service 10.8.2015Statistics Finland Data collections

18 16 June 200817Hannele Orjala http://www.tilastokeskus.fi/keruu/yritys_en.html

19 10.8.2015Statistics Finland Data collection service

20 10.8.2015 Enterprise data collection service -content Statistics Finland Enterprise data collection service

21 20 Data direct from hotel management system – XML Web Service – an example Choose month and send the report Choose report to Statistics Finland October

22 21 Experiences in Finland Trade Magazine for Hotels and Restaurants: “Data reporting is now extremely easy.” Data quality is good Data is coming faster than before, just a few days after the reference period Response burden is almost zero, previously 1-2 hours per month Costs have fallen in terms of working hours, mailing and printing expenses Cooperation with Eurostat (MEETS ESSnet project) and IT enterprises continues, results for all Member States

23 10.8.201522 Response burden (2009) 21% of enterprises received at least one data collection 68% received only one inquiry Burden measurement: Questionnaires in 41 surveys 2008-2009 Over 13,500 responses Modification of Standard Cost Model Table. Direct data collections according to size of enterprise *Active enterprise= liable to pay VAT on business operations, and/or employer enterprise or included in the withholding tax register Size category of personnel Number of data collections Percentage of active enterprises* 12-45-910-Total Under 10 persons45,0598,3212671053,65716% 10-49 persons3,2557,9252,85312214,15591% 50-249 persons946461,2467522,738100% Over 249 persons1247127496682100% Total48,42016,9394,4931,38071,23221% %68%24%6%2%100%

24 Statistics Finland total: Did you find that answering to the inquiry was? – an example of results 10.8.2015Statistics Finland

25 Statistics Finland total : Sources of response burden - an example of results 10.8.2015Statistics Finland

26 Direct business data collections, response burden 2008 Staff-years (Source: Confederation of Finnish Industries (EK) estimation about employees’ average working hours per annum (year 2008), staff-year = total of working hours / 1717.5) Statistics Finland 190 staff-years National Board of Customs: Intrastat210 staff-years Costs (Source: Private sector monthly salaries average, year 2008, in Classification of Occupations: Clerks) Statistics Finland’s direct data collectionsEUR 8.3 million National Board of Customs: Intrastat EUR 9.2 million 10.8.2015Statistics Finland

27 26 Structure of cooperation with data providers and enterprises Suppliers and sources of data Keepers of administrative data files Enterprises and corporations Government data administration (JUHTA), sub-division for register providers Appointed coordinator at Statistics Finland for each administrative data provider Regular bilateral meetings at different levels of organizations Liaison group between business sector and Statistics Finland since early 1990s Coordinator and working group for large enterprises Data collection service – feedback, web service Agenda 19.10.2010 -SNA and ESA -ROAD TRAFFIC TRANSPORT STATISTICS -EGR - STS Sales inquiry

28 27 Conclusions The aim is to achieve high-quality and coherent economic statistics for users and reduce response burden (Strategy of Statistics Finland 2007) Development focus on Direct data collections / automated direct data collecting Services to data providers and (large) enterprises Methodological exploitation of administrative data Reshaping of statistical production process Consistent systems / processes within public sector International cooperation with other statistical offices Tools Programme for the development of data collections from enterprises 2007- 2011 and the Finnish Action Plan for reduction of administrative burden 2009-2012 Cooperation with data providers and respondents

29 28 Thank you for your attention! Hannele Orjala Director, Business Trends Department Statistics Finland hannele.orjala@stat.fi www.stat.fi/index_en.html

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