1. How to Sustain Standardized High-Quality Electronic Formats for Students with Disabilities: A Training Program Ann Fredricksen Angella Anderson, M.S.

2. Introductions Angella Anderson - Accessible Media Service, Alternate Format Production Ann Fredricksen - Accessible Media Service, Video Captioning Production

3. Planning New Program

4. History of Text Conversion Program at UIUC Began 1995 - quadriplegic student (PDF) – Keeping track of files on Excel Increased workload meant more employees, and a scanner at each station – Excel – Whiteboard – Files saved on cd

5. History Database programmed in 2004. Around same time, also bought 1 st high-speed scanner. “Seasoned” student workers began to assist in the training process. Shortly after, other staff began to assist due to workload. Added Professional Staff member to assist in managing e-text and captioning.

6. E-Text Statistics StatisticsStatistics kept are: - # of Students (high semester) - # of Courses, Docs and Pages - # Min/Hours to Convert each Document - Time spent scanning - Time spent on QC

7. Software used at UIUC Abbyy FineReader 12 Microsoft Office 13 MathType 6 Dolphin EasyConverter Dolphin Publisher Calibre-E-book Adobe Acrobat XI Pro Duxbury Canon Capture Perfect Irfanview

8. History of Text Conversion Training One-on-One training w/Supervisor One-on-One training w/mix of Supervisor and experienced student worker

9. Problems with Existing Program Too many student workers, too few people to supervise everyday work, answer questions Inconsistent training “On the Job” Lack of trained staff Inconsistency in work produced, needed quality control system

10. Goals for New Training Program Consistency in training and therefore, consistent file structure Thoroughness Availability Repetition Easy to update Universally Designed Resource Outside Resource

11. UIUC Standards When Converting Text Motto: Only Convert the Book Once! - Print vs. Converted Pages - Heading Structure - Annotations - Alt-Text - Hyperlinks and Bookmarks - Copyright Page

12. Levels of Training Easy (Novel) Medium Hard MATH Poetry – Easy – Hard Front Matter (TOC) End Matter Likert Scale Alt Text Flowcharts Tables Course packets PDF1 Compile

13. Example

15. (female narrator) In this video we are going to be converting a hard word file. So we're going to find our file once again in "books working". Find your directory, go to "Training", "Word", and then choose "Word hard". There are three files again. You're going to choose one and open Abbyy Fine Reader. In the hard file there are going to be more things interrupting the text and we're also going to add Alt Text to the images. Starting at the first page, I'm going to start by grabbing the text. We have this text up at the top and then we're going to do the image. And then the caption that's right there. For the second page, grab the key concepts first, even though they're on the right side of the page. That is because the key concepts are the outline of the chapter and that will help not break up the flow of the start of the chapter. Since our last page ended in a sentence, we are going to capture the graphic first. I'm going to come up here and grab a little bit of text so that way I can put my beginning [BEGIN GRAPHIC] right there. And then I'm going to grab all three images. Then grab the caption. Now you'll see we have a side note here. The side note is inside the text. So we're going to grab the first paragraph, and then as I hover over it, I'm going to cut out the side note. Then choose text again, and then grab the side note. And then continue on with the rest of the text. So whenever the side note is inside the text, that's where we need to grab it. At the bottom here, we have a footnote. So we're going to grab the footnote before the last paragraph, because the paragraph does not end in a period. And then we'll continue doing what we just did. So I go to where the end of the side note is, and this is the paragraph that the side note's in. Then I'm going to cut it away. And you'll also notice that I cut away the green lines sometimes when you leave those inside your text area, Abbyy gets confused as to what it's trying to read, and so it just helps to go ahead and cut those away. Continue grabbing the rest of the text. (female narrator) In this video we are going to be converting a hard word file. So we're going to find our file once again in "books working". Find your directory, go to "Training", "Word", and then choose "Word hard". There are three files again. You're going to choose one and open Abbyy Fine Reader. In the hard file there are going to be more things interrupting the text and we're also going to add Alt Text to the images. Starting at the first page, I'm going to start by grabbing the text. We have this text up at the top and then we're going to do the image. And then the caption that's right there. For the second page, grab the key concepts first, even though they're on the right side of the page. That is because the key concepts are the outline of the chapter and that will help not break up the flow of the start of the chapter. Since our last page ended in a sentence, we are going to capture the graphic first. I'm going to come up here and grab a little bit of text so that way I can put my beginning [BEGIN GRAPHIC] right there. And then I'm going to grab all three images. Then grab the caption. Now you'll see we have a side note here. The side note is inside the text. So we're going to grab the first paragraph, and then as I hover over it, I'm going to cut out the side note. Then choose text again, and then grab the side note. And then continue on with the rest of the text. So whenever the side note is inside the text, that's where we need to grab it. At the bottom here, we have a footnote. So we're going to grab the footnote before the last paragraph, because the paragraph does not end in a period. And then we'll continue doing what we just did. So I go to where the end of the side note is, and this is the paragraph that the side note's in. Then I'm going to cut it away. And you'll also notice that I cut away the green lines sometimes when you leave those inside your text area, Abbyy gets confused as to what it's trying to read, and so it just helps to go ahead and cut those away. Continue grabbing the rest of the text. (female narrator) In this video we are going to be converting a hard word file. So we're going to find our file once again in "books working". Find your directory, go to "Training", "Word", and then choose "Word hard". There are three files again. You're going to choose one and open Abbyy Fine Reader. In the hard file there are going to be more things interrupting the text and we're also going to add Alt Text to the images. Starting at the first page, I'm going to start by grabbing the text. We have this text up at the top and then we're going to do the image. And then the caption that's right there. For the second page, grab the key concepts first, even though they're on the right side of the page. That is because the key concepts are the outline of the chapter and that will help not break up the flow of the start of the chapter. Since our last page ended in a sentence, we are going to capture the graphic first. I'm going to come up here and grab a little bit of text so that way I can put my beginning [BEGIN GRAPHIC] right there. And then I'm going to grab all three images. Then grab the caption. Now you'll see we have a side note here. The side note is inside the text. So we're going to grab the first paragraph, and then as I hover over it, I'm going to cut out the side note. Then choose text again, and then grab the side note. And then continue on with the rest of the text. So whenever the side note is inside the text, that's where we need to grab it. At the bottom here, we have a footnote. So we're going to grab the footnote before the last paragraph, because the paragraph does not end in a period. And then we'll continue doing what we just did. So I go to where the end of the side note is, and this is the paragraph that the side note's in. Then I'm going to cut it away. And you'll also notice that I cut away the green lines sometimes when you leave those inside your text area, Abbyy gets confused as to what it's trying to read, and so it just helps to go ahead and cut those away. Continue grabbing the rest of the text.

16. Re-evaluating Training Program Who is doing the training? What needs to be learned at each level? How many mistakes are too much? How much needs to be explained? Check list? When to remake the videos?

17. Questions? Comments? Angella Anderson aanders2@Illinois.edu 217-244-3983 Ann Fredricksen – Dres-accessible- media@Illinois.edu Dres-accessible- media@Illinois.edu – 217-244-5785