1. Switch off your Mobiles Phones or Change Profile to Silent Mode

2. Topics Introduction Project Life Cycle Conceptualisation Stage Planning Stage Planning Tools and Techniques Implementation Stage Team Dynamics & Management

3. Planning Tools and Techniques Network Diagrams Critical Path Method PERT Analysis Gantt Charts Resource Histogram Containment of Risk

4. Creating Gantt Chart with Excel Gantt Chart Using Worksheet Formatting Step 1 - Load MS-Excel and enter our data such as task, start date for each task, Duration and End Date until each task is complete. See the MS-Excel illustration below and enter your data into the respective cells.

5. Creating Gantt Chart with Excel TaskStartDurationEnd Task 14/5/2004144/19/2004 Task 24/12/2004215/3/2004 Task 34/25/2004145/9/2004 Task 44/25/2004285/23/2004 Task 55/15/2004145/29/2004 Task 65/18/2004286/15/2004 Task 75/18/2004356/22/2004 Task 85/25/2004356/29/2004 Task 96/5/2004246/29/2004

6. Creating Gantt Chart with Excel Step 2 Simplest kind of Gantt chart involves a worksheet range, with the tasks listed in first column, and dates in the top row. If a date along the top falls between the start and end dates for that task, the cell in the same row as the task is shaded.

7. Creating Gantt Chart with Excel 4/54/124/194/265/35/105/175/245/316/76/146/216/28 Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9

8. Creating Gantt Chart with Excel Gantt Chart Using Stacked Bar Chart Step 1 - Load MS-Excel and enter our data such as task, start date for each task, Duration and End Date until each task is complete. See the MS-Excel illustration below and enter your data into the respective cells.

9. Creating Gantt Chart with Excel TaskStartDurationEnd Task 14/5/2004144/19/2004 Task 24/12/2004215/3/2004 Task 34/25/2004145/9/2004 Task 44/25/2004285/23/2004 Task 55/15/2004145/29/2004 Task 65/18/2004286/15/2004 Task 75/18/2004356/22/2004 Task 85/25/2004356/29/2004 Task 96/5/2004246/29/2004

10. Creating Gantt Chart with Excel Step 2 Click on Insert Step 3 Click Bar and Select the “Stacked sideways bar chart” as shown in the image below. A blank chart shows up.

11. Creating Gantt Chart with Excel

13. Step 4 Right click on blank chart and select data. On Legend Entries (Series), click Add. “Edit Series" a box will pop up. Type “Start Date" in the “Series Name” and for “Series Value” you will select all the dates listed under “Start Date”. Again click Add. On Legend Entries (Series) and Type “Duration" in the “Series Name” and for “Series Value” you will select all values listed under “Duration”.

14. Creating Gantt Chart with Excel

15. Step 4 Click on “Edit” under the “Horizontal (Category) Axis Label” You will see an “Axis Label” box pop up. In this box enter the tasks. To do this you just select inside the box, the press control and select all the tasks. Click Ok. Click Ok

16. Creating Gantt Chart with Excel

17. Step 5 Stretched the chart so that the tasks and dates are shown cleanly. Step 6 Right click the task on the chart and click “Format Axis”. Then you should see “Axis Options” here you will select the “Categories in Reverse Order”. Click Close

18. Creating Gantt Chart with Excel

20. Step 7 Now format the other elements of the chart. Most important, double click on the Start Date series, and click on the Fill tab. Select None to make this series disappear. Right click Date and click “Format Axis”. Then you should see “Axis Options” here you will select the Minimum as value of the Date. (Copy Start Date and paste as value in new cell). Click Close Delete the Legend.

21. Creating Gantt Chart with Excel

22. Gantt Chart Question You are Project Manager for the design, development and implementation of a new computer-based system to assist in scheduling of conferences and seminars for your client, Shirley Knott. You have activities planned, and estimate of staff resources required each day for each activity, as given in the table below. Note that Monday 7 May and Monday 28 May are Bank Holidays, and are therefore not working days.

23. Gantt Chart Question ActivityDurationStaff needed each day Cost per person per day Overall cost per day Overall cost per activity A341 @ £50 3 @ £40 B741 @ £65 3 @ £55 C83£70 D62£60 E43£45 F54

24. Gantt Chart Question Note the following constraints: Activity A is first activity and starts on day 0. Activity B starts when activity A has finished. Activities C and D must start on the same working day, and can start as soon as activity B finishes. Activity E can start when activity C finishes. Activity F can start when activity D finishes. Saturday and Sunday are not working days.

25. Gantt Chart Question You are now required to calculate overall cost per day of each activity within the project, using Table above. You should now calculate overall cost of each activity within the project, using Table above. What is the total cost in terms of staff resources for this project? Now construct a Gantt chart showing each activity in the project, using the Gantt Chart below.

26. Gantt Chart Question Show the cost per working day and staff resources, using the Gantt Chart you have constructed. Which are the peak working day(s) for staff costs and staff resources in this project, and what is the expenditure and staff resources involved? How long does this project last (i.e. how many working days), and on what date is it finished?

27. Gantt Chart Question ActivityDuration Staff needed each day Cost per person per day (£) Overall cost per day (£) Overall cost per activity (£) A34 1 @ 50 3 @ 40 50+40*3 = 170 170 * 3 = 510 B74 1 @ 65 3 @ 55 65+55*3 = 230 230 * 7 = 1610 C8370 70 * 3 = 210 210 * 8 = 1680 D6260 60 * 2 = 120120*6 = 720 E4345 45 * 3 = 135135*4 = 540 F5445 45 * 4 = 180180*5 = 900 Total Cost of Project5960

28. Task 32

29. Gantt Chart Consider following activities, which are part of a project scheduled to start on Monday 6 April 2009. Note that Saturday and Sunday are not working days, & that Friday 10 (Good Friday) and Monday 13 April (Easter Monday) are Bank Holidays, and also Monday 4 May and Monday 25 May 2009 are Bank Holidays (not working days). Only working days should be numbered.

30. Gantt Chart ActivityStart DayDuration (working Days) A04 B35 C87 D173 E 5 F225 G264

31. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity B must start three days after Activity A has started; Activity C cannot start until both Activity A and Activity B have finished;

32. Gantt Chart There must be a gap of at least two working days (which can be split by a weekend) between the end of Activity C and the start of Activity D; Activity D and Activity E must start on the same working day; Activity D must have finished before Activity F can start; Activity F must run on 5 consecutive working days (not split by a weekend). Activity F must finish before Activity G can start.

33. Task 33

34. Gantt Chart Consider the following activities, which are part of a project scheduled to start on Monday 26 April 2010. Note that Saturday and Sunday are not working days, and that both Monday 3 May and Monday 31 May 2010 are Bank Holidays (therefore not working days). Only working days should be numbered; you should insert the number for each working day on your Gantt charts in the space provided.

35. Gantt Chart ActivityStart DayDuration (working Days) A03 B24 C66 D148 E 3 F195 G225

36. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity B must start two days after Activity A has started; Activity C cannot start until both Activity A and Activity B have finished;

37. Gantt Chart There must be a gap of two working days (which can be split by a weekend) between the end of Activity C and the start of Activity D; Activity D and Activity E must start on the same working day; Activity E must run on consecutive working days (not split by a weekend); Activity E must have finished before Activity F can start;

38. Gantt Chart Activity F must run on 5 consecutive working days (not split by a weekend). Activity G must start on 27 May 2010.

39. Task 34

40. Gantt Chart Consider the following activities, which are part of a project scheduled to start on Monday 18 July 2011. Note that Saturday and Sunday are not working days, and that Monday 29 August 2011 is a Bank Holiday (and therefore not a working day). Only working days should be numbered; you should insert the number for each working day on your Gantt charts in the space provided.

41. Gantt Chart ActivityStart Day Duration (working Days) Staff Required each working Days A074 B262 C686 D1468 E 53 F1947 G2195

42. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity B must start two days after Activity A has started; Activity C cannot start until both Activity A and Activity B have finished;

43. Gantt Chart There must be a gap of at least two working days (which can be split by a weekend) between the end of Activity C and the start of Activity D; Activity D and Activity E must start on the same working day; Activity E must run on consecutive working days (not split by a weekend); Activity D must have finished before Activity F can start;

44. Gantt Chart Activity F must run on 4 consecutive working days (not split by a weekend). Activity G must start on 16 August 2011.

45. Task 35

46. Gantt Chart Consider following activities, scheduled as a project that starts on Friday 24 May 2002. Note that Saturday and Sunday are not working days, and that Monday 3 June and Tuesday 4 June are Bank Holidays and are therefore not working days.

47. Gantt Chart ActivityStart DayDuration (working Days) A03 B35 C15 D65 E97 F162

48. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity B cannot start until Activity A has finished Activity D cannot start until Activity C has finished

49. Gantt Chart For technical reasons, there must be 3 consecutive working days between the end of Activity C and the start of Activity E (e.g. if the last day Activity C runs is a Monday, Activity E could not start until Friday, but if the last day Activity C runs is a Friday, Activity E could not start before the following Thursday) Activity F cannot start until Activity E has finished

50. Task 36

51. Gantt Chart Consider following project activities, starting on Monday 7 April 2003. Note that Saturday and Sunday are not working days, and that Friday 18 April and Monday 21 April 2003 are Bank Holidays and are therefore not working days. There are further Bank Holidays on Monday 5 May and Monday 26 May 2003.

52. Gantt Chart ActivityStart DayDuration (working Days) A05 B26 C55 D07 E133 F163

53. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity C cannot start until Activity A has finished Activity A and Activity D must start at the same time

54. Gantt Chart For technical reasons, there must be 3 consecutive working days between the end of Activity C and the start of Activity E (e.g. if the last day Activity C runs is a Monday, Activity E could not start until Friday, leaving Tuesday, Wednesday and Thursday as the 3 consecutive working days, but if the last day Activity C runs is a Friday, Activity E could not start before the following Thursday, leaving Monday, Tuesday and Wednesday as the 3 consecutive working days)

55. Gantt Chart Activity F cannot start until Activity E has finished

56. Task 37

57. Gantt Chart Consider following activities, which are part of a project scheduled to start on Tuesday 30 March 2004. Note that Saturday and Sunday are not working days, and that Friday 9 April, Monday 12 April and Monday 3 May 2004 are Bank Holidays and therefore not working days. Only working days are numbered; you should number these on your Gantt charts.

58. Gantt Chart ActivityStart DayDuration (working Days) A03 B13 C44 D123 E156 F223

59. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity B must start one day after Activity A has started; Activity C cannot start until both Activity A and Activity B have finished;

60. Gantt Chart Activity C must run on 4 consecutive working days (not split over a weekend); There must be a gap of two working days (which can be split over a weekend) between the end of Activity C and the start of Activity D; Activity D must run on 3 consecutive working days (not split over a weekend); Activity D must have finished before Activity E can start;

61. Gantt Chart Activity E must have finished before Activity F can start; Activity F must run on 3 consecutive working days (not split over a weekend).

62. Task 38

63. Gantt Chart Consider following activities, which are part of a project scheduled to start on Tuesday 30 March 2004. Note that Saturday and Sunday are not working days, and that Friday 9 April, Monday 12 April and Monday 3 May 2004 are Bank Holidays and therefore not working days. Only working days are numbered; you should number these on your Gantt charts.

64. Gantt Chart ActivityStart DayDuration (working Days) A04 B22 C66 D148 E 3 F194 G225

65. Gantt Chart You should note that all activities must start as soon as possible; you should also take into account the dependencies between the activities described below: Activity B must start two days after Activity A has started; Activity C cannot start until both Activity A and Activity B have finished;

66. Gantt Chart There must be a gap of two working days (which can be split by a weekend) between the end of Activity C and the start of Activity D; Activity D and Activity E must start on the same working day; Activity E must run on consecutive working days (not split by a weekend); Activity E must have finished before Activity F can start;

67. Gantt Chart Activity F must run on 4 consecutive working days (not split by a weekend). Activity G must start on 27 May 2004.;