1. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. Microsoft Office 2010 PowerPoint, Workshop 2 Applying and Modifying Text and Graphics

2. Objectives Develop an effective presentation with consideration to the audience and content. Use storyboarding to plan a presentation. Develop presentation content. Create a presentation from a template. Use slide footers, slide numbers, and special symbols. Use Outline view and reuse slide content. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

3. Objectives Insert and modify clip art, photographs, and WordArt for slide content and backgrounds. Create shapes and lines. Create a table in a presentation. Create a chart in a presentation. Use SmartArt graphics in a presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

4. Develop an effective presentation with consideration to the audience and content Questions to ask when planning a presentation: What is your purpose? To persuade? Inform? Prepare? Why is the topic important? Why should the audience be interested? What is in it for the audience? What do you expect the audience to do after your presentation? Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

5. Develop an effective presentation with consideration to the audience and content Questions to ask when considering the target audience: Why are they listening to your presentation? What are their attitudes toward your topic? What do they know about the topic? What are the constraints? Are they political? Financial? Knowledge-based? How will they use the information you present? What are the demographics of the audience? Number of people? Location of the presentation? What is the size of the audience? Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

6. Develop an effective presentation with consideration to the audience and content As you describe the audience needs, answer these questions: What do they want to hear? What do they need to know? What are the potential benefits to the audience? What questions might they have? Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

7. Develop an effective presentation with consideration to the audience and content Other considerations while planning a presentation: Understand the commonality with your audience. Anticipate your audience’s expectations. Understand your audience’s interaction with the presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

8. Use storyboarding to plan a presentation Storyboards are composed of three panels: Content Layout Visual elements Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

9. Develop presentation content Text in a presentation should be edited to include only the main points or key terms. Avoid complete sentences. Graphics are used to summarize, demonstrate, inject humor, clarify, and reinforce your ideas. Use anecdotes and quotations to grab audience attention. Encourage audience participation as a way to connect. Present data using graphs and charts. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

10. Develop presentation content Use appropriate media content and consider the length of presentation and the available technology. All copyright laws must be remembered and adhered to when selecting media content. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

11. Create a presentation from a template PowerPoint templates enable you to focus on the content of your presentation by providing professional-looking designs. Templates contain slide backgrounds, color schemes, and font selections. Can also contain sample content or unique slide layouts. Templates are applied to new slide shows and can be modified as needed. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

12. Create a presentation from a template To create a presentation with a template: Click the File tab, and then click the New tab. Click Sample Templates. Select a template and then click Create. Review selection for applicability by clicking the Slideshow tab and then clicking From Beginning. Click each slide in the Slides tab and review the notes provided. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

13. Create a presentation from a template Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

14. Use slide footers, slide numbers, and special symbols Custom slide footers can be displayed on slides. Footers often contain the name of the company, a company slogan, or copyright notices. Slide numbers can also be displayed in the footer of slides. To insert slide footers: Click the Insert tab and click Header & Footer. Click the Footer check box, and then type the footer text in the box. Click Apply to All. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

15. Use slide footers, slide numbers, and special symbols Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

16. Use slide footers, slide numbers, and special symbols Special symbols, from various fonts, are characters not available on a standard keyboard which can be inserted into text placeholders in PowerPoint. The Insert function enables you to add symbols to your presentation that do not appear on your keyboard. Symbols recently used are displayed at the bottom of the dialog box. Click these to reuse the symbols in the current presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

17. Use slide footers, slide numbers, and special symbols Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

18. Use Outline view and reuse slide content The Outline tab displays the titles and bullet points of the slides in the presentation. It is easy to add, modify, and delete text content in this view. Deleting slides. Adding and manipulating bulleted text. Moving slides by dragging. Adding a new slide. Choosing a layout. Increasing and decreasing list levels. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

19. Use Outline view and reuse slide content Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

20. Use Outline view and reuse slide content To reuse slides: Click the Slides tab in the left pane. On the Slides tab, select a slide, and then click the New Slide arrow. Click Reuse Slides. Click Browse and then click Browse File. Open the file containing the slides to be reused. Slide thumbnails are displayed in the Reuse Slides pane. Select the desired thumbnail. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

21. Use Outline view and reuse slide content Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

22. Insert and modify clip art, photos, and WordArt for slide content and backgrounds Graphics convey information visually and can evoke greater understanding of a concept. When choosing a graphic keep these points in mind: Make sure they support the message. They should be consistent with the presentation. Make them appropriate for the audience. Graphics come from a variety of sources including: Clip Art Office.com Internet Photographs Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

23. Insert and modify clip art, photos, and WordArt for slide content and backgrounds There are two types of graphics, vector graphics and bit- mapped graphics. Bit-mapped images are stored as pixels, in individual dots of color arranged in a grid to represent the image. Photographs are an example of bit-mapped images. Vector graphics are made up of shapes. Clip art files are an example of vector graphics. Generally vector graphics are smaller in file size because of the way information is stored. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

24. Insert and modify clip art, photos, and WordArt for slide content and backgrounds Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

25. Insert and modify clip art, photos, and WordArt for slide content and backgrounds To insert a picture from a file: Click Insert Picture from File. Find the image file to insert, select it, and click Insert. To insert clip art: Click the Insert tab and click Clip Art in the Images group. Search for and select an image. Click Insert. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

26. Insert and modify clip art, photos, and WordArt for slide content and backgrounds Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

27. Insert and modify clip art, photos, and WordArt for slide content and backgrounds Graphics, such as photographs and clip art, are easily manipulated using PowerPoint tools. Objects can be resized, making it fit the slide. Crop unwanted portions from photographs. Graphics can also be rotated or flipped to improve the design of the slide. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

28. Insert and modify clip art, photos, and WordArt for slide content and backgrounds Picture Styles enable you to add preset effects to your graphics. Options include frames, shadows, and unusual shapes. Keep the styles consistent throughout the presentation. To apply a picture style: Select slide and graphic. Click the Picture Tools Format tab. Click More in the Picture Styles group. Preview the style choices and select the desired style. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

29. Create shapes and lines Lines and shapes increase understanding of your slides by creating focal points and explaining concepts. To insert a text box: Click the Insert tab. Click Shapes in the Illustrations group. Click Text Box. Position the text box pointer and click. Insert text and center, bold, color, etc. Drag to position Text Box. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

30. Create shapes and lines To insert a shape: Click the Home tab, and click Shapes in the Drawing group. Select Shape and click. Position cursor on slide and click. Insert text and center, bold, color, etc. Drag to position Shape. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

31. Create shapes and lines To use Shape Fill: Click the Shape Fill arrow in the Drawing group. Select desired Shape Fill. To outline a shape: Click Shape Effects in the Drawing group. Select desired Shape Effect. Position cursor on slide and click. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

32. Create shapes and lines Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

33. Create shapes and lines Text can be enhanced with the use of WordArt which is text that had been enhanced with color, outlines, shadows, and special effects. Use for small amounts of text. WordArt adds color and interest to your presentation. To insert WordArt: Click the Insert tab. Click WordArt in the Text group. Click on the desired thumbnail. Type text in the text box. Drag text box to the appropriate position. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

34. Create a table in a presentation Tables relate bit of information together in a way that is meaningful to audiences. Organized grids arranged in rows and columns. Graphics can be placed in the cells. To insert a table: Click the Insert tab. Click Table in the Tables group. Click Insert Table. Specify the number of rows and columns and click OK. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

35. Create a table in a presentation After creating a table you can: Change the table style. Apply different table effects. Change the table layout. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

36. Create a chart in a presentation Charts of numeric data assist your audience in grasping the message. Can give your audience the essence of a problem and solution. Charts distill large amounts of number and describe the real meaning of the data. To insert a chart: Click the Home tab and then click New Slide. Click Insert Chart in the body content placeholder. Select chart type from the gallery and click OK. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

37. Create a chart in a presentation Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

38. Use SmartArt graphics in a presentation To insert SmartArt: Click the Home tab and click New Slide in the Slides group. Click Layout in the Slides group and then click the desired content layout thumbnail. Click Insert SmartArt Graphic in the body content placeholder. Select graphic from the gallery and click OK. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

39. Use SmartArt graphics in a presentation Just as you have used the Outline tab to focus your attention on the content of your presentation, the SmartArt Text pane enables you to quickly place the text into the graphic, concentrating on the content: Add text to a diagram. Apply SmartArt styles. Change SmartArt theme colors. Change SmartArt layouts. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

40. Summary The chapter promotes consideration of what your objectives are, the type of content you will include, and the composition of the audience, to assist you in creating a slide show that is a true visual aid. In this section you create storyboards, develop content, and use special characters, graphics, lines, tables, and charts as you prepare a presentation. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

41. Questions Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall.

42. Copyright Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.