1. Chatsworth and the Devonshire Collection
Matthew Hirst; Head of Arts & Historic Collections
Eleanor Brooke; Documentation Assistant & Assistant Curator
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 1

2. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 2

3. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 3

4. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 4

5. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 5

6. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 6

7. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 7

8. Chatsworth and the Devonshire Collection
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 8

9. Data Sources Standardisation of the use of columns.
Sotheby’s Inventory excel spreadsheet
A full inventory of the collection at Chatsworth undertaken by Sotheby’s in 2007.
Covered the entirety of the collection, with over 10,100 records
Initial editing was required to ready the spreadsheet for import.
IO! Database
Established circa 1998.
Included most of the Fine Art collection with some sculpture, miniatures, watercolours etc. Over 1100 objects and 700 parties records, plus bibliography and conservation records.
Accompanied by images.
Photo Library Access database
The Photo Librarian’s database for all image and copyright transactions
Photo Library Extensis image database
Image database which corresponded with the Photo Library Access database
Standardisation of the use of columns.
Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records – to avoid unnecessary duplication of records
Addition of Duke’s database identification numbers to concord with the Duke’s database records 9

10. Data Migration
May 2011: Documentation Assistant started 2 year contract
Jun 2011: Trial Migration
Sep 2011: Final migration and database went live
Oct 2011: 3-day department training
Oct – Dec 2011: Initial data editing
Jan 2012 – Apr 2013: Full inventory of the collection at Chatsworth
Nov 2012: Upgrade to database 10

11. Collection Inventory Project Plan 2012
Jan 2012
Ground Floor Visitor Route and Ante Library and Dome Room Shelf Check
Feb 2012
Mar 2012
Queen of Scots Apartment
Apr 2012
South Front
May 2012
Old Master Drawings and Sketch Galleries
Jun 2012
Jul 2012
North Wing Visitor Route and Temporary Exhibitions
Aug 2012
Guest Bedrooms
Sep 2012
Stores
Oct 2012
State Apartment
Nov 2012
Dec 2012
Jan – Mar 2013
Holiday Cottages 11

12. 12

13. 13

14. Moving Forward Upgrade 2012 New Catalogue module sections
The first upgrade to the database took place in November 2012
Minor amendments to the database to suit our collection needs
Addition of the Trap and Trap Events modules
New Catalogue module sections
Object Catalogue (Fine Art version)
Archive Catalogue
Gardens Catalogue
Digital Asset Management (DAM) Catalogue
Photo Library
Photo Library section to the Events module – originally developed for St Andrews.
Development of invoice reports. 14