1. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) - Preparedness - Increase effectiveness of Disaster Response NATF/ACAPS Training Revinge 2010

2. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Objectives 1.Emergency Preparedness: big picture 2.Emergency Preparedness: Some Elements 3.Possible links between Needs Assessment and Emergency Preparedness

3. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) RESPONSE RECOVERY PREVENTION MITIGATION PREPAREDNESS DISASTER IMPACT Disaster Management Cycle:

4. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA)

5. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA)

6. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Structural Mitigation Land Use Management

7. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA)

8. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Disasters Preparedness It’ s a broad concept that describes a set of measures that minimizes the adverse effects of a hazard including loss of life and property and disruption of livelihoods. Disaster preparedness is achieved partially through readiness measures that expedite emergency response, rehabilitation and recovery and result in rapid, timely and targeted assistance. It is also achieved through coping mechanisms which build the capacities of communities and minimize the effects of a disaster on their lives.

9. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Disasters Preparedness Measures  Hazard, risk and vulnerability assessments,  Response mechanisms and strategies,  Early warning systems,  Resource mobilization,  Coordination (Contingency Planning)

10. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Disasters Preparedness Measures  Public education,  Training and rehearsals or simulations,  the creation and maintenance of stand-by capacities  Stockpiling of humanitarian supplies  Information management and Communication

11. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Contingency Plan: Outline 1.Executive Summary 2. Hazard and Risk Analysis - Brief Summary of the hazards and risks analyzed during the contingency planning process. - impact - medium, major, and catastrophic - likelihood of the hazards - moderate, likely and almost certain 3. Scenarios and Planning Assumptions - Brief summary of agreed scenarios and planning assumptions that define the parameters of the contingency plan. Identify triggers 4. Objectives and Strategies - Concise statements of objectives, strategies and guiding principles. 5. Overall Management and Coordination - Creation of senior level steering group (HCT/DMT), technical level working group (ETT) - Sectors/Clusters established and designated lead agencies/organizations; - Diagram of coordination mechanisms; - Arrangement for appeals and funding - resources mobilization strategies (CERF, FA, etc.) - Information management arrangements ; - Cross-cutting issues.

12. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Contingency Plan: Outline 6. Summary of Sector/Cluster Response Plans - Outline of participation in sectors; - Objectives and response actions; - Define Needs assessment strategies - Gap analysis; - Standards guiding response. 7. Preparedness Actions - Agreed priority preparedness actions; - Preparedness actions by sector. - Early warning indicators - Update of the plan - Simulations 8. Annexes - Summaries of sector plans - Detailed schedule for implementation of preparedness actions - Schedule for review and updating of contingency plan - Terms of Reference for sector/cluster groups - List of contacts - Maps and any other relevant document - RACN

13. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) DP Info System: Baseline Data What kind of baseline data should we be collecting during disaster preparedness phase? a. Risk assessment and mapping (hazards and vulnerabilities) b. Demographic Distribution c. Livelihood /coping mechanisms of at-risk populations d. Infrastructure, Lifelines and Critical Facilities e. Logistics and Transportation Routes f. Human and Material Response Resources g. Communication Facilities h. Lessons learned about early warning, DP and response from recent disasters

14. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) NATF/ACAPS and Disaster Preparedness IASC SWG on Preparedness  generic strategy for needs assessment  contingency plan In-country Needs Assessment Task Force Emergency preparedness missions (including contingency planning process)

15. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) DOCUMENTATION 1 IASC Contingency Planning Guidelines 2 HFA Summary 3 HFA Brochure 4 Guidance and Indicators package for implementing HFA priority 5 5 Words into actions 6 Acronyms

16. UNITED NATIONS OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS (OCHA) Thank you