1. Sanchaya - CBS Data Migration
Source: Infosys Finacle Material

2. Table of Content 1. Data Migration Overview 2. Data Migration Process
3. Manual Data Capture Process
4. Data Migration Command Centre
5. Data Flow from POs to DCF
6. ROLL OUT/GO LIVE
7. CBS RESPONSIBILITIES
8. Templates & Manuals

3. What is Data Migration? Objective and Purpose
Data Migration is a Process is to ensure a smooth, accurate and timely migration of data from existing Sanchay Post and Manual offices to Finacle without impacting customer service and productivity of the customer.
Since Sanchay Post and Finacle are inherently different, data migration processes will be executed streamlining the source data into the way the target system reads and classifies the data.
As part of migration of data from Sanchay Post or manual offices to Finacle, Centralized, Decentralized, Certificates and Discontinued products will be converted to Finacle database.
For entering manual records DET/Sanchay Post shall be used. It would also be enhanced to allow entry of new products.
Before actual migration, Trial and Mock migrations will be done to identify data quality issues and help DoP to cleanse the inaccurate data to streamline the process
Data will be migrated on as-is basis, based on the sign-off provided by the Post Master of respective office

4. Data Migration - Overview
Infosys’ Responsibility
Data Migration - Overview
DoP’s Responsibility
One-to-one field mapping
Default values for Finacle mandatory fields
Map critical fields from existing system to Finacle
Upload enhancements
Build Tools Library for data extraction, Transformation, Upload
Unit testing – Logic and assumptions •
One-to-one field mapping
Default values for Finacle
mandatoryfields
Map critical fields from
existing system to Finacle •
Build Tools Libraryfor data
extraction, Transformation,
Upload
Unit testing – Logic and
assumptions
UAT on converted data
Carry out day-end, month-end operation •
UAT on converted data
Carry out day-end,
month-endoperation •
Upload enhancements
Data
Extract
Transform
Upload
Data
Migration
Approach
Data
Mapping
Test
Migration
Checking
Migrated Data
UAT SR
LIVE
Migration
Approach
Data
Mapping
Extract
Transform
Upload
Test
Migration
Checking
Migrated Data
UAT SR
LIVE
Data Cleansing
& Enrichment
Data Cleansing
& Enrichment
Checking by DM Team / Business
Identify Gaps, if any
Certification of DM •
Checking by DM Team /
Business
IdentifyGaps, if any •
Certification of DM
Make correction
to tools library
Identify Modules for Migration and their sources in existing system
Study Data Transfer Methods
Identify Data Cleansing Needs
Draw overall schedule •
IdentifyModules for
Migration and their
sources in existing
system
StudyData Transfer
Methods
IdentifyData Cleansing
Needs
Draw overall schedule
Simulation/Mock Run
Day operations, EOD/BOD, EOM, EOQ etc. are simulated using migrated data
Certification for the data accuracy •
Simulation/Mock Run
Day operations, EOD/BOD,
EOM, EOQ etc. are
simulated using migrated
data
Certification for the data
accuracy
Make correction to tools library •
Make correction to Data •
Make
correc
tion to
Data

5. DATA MIGRATION PROCESS

6. Data Pick up points at HOs on Sanchay Post
22 Circle offices
A :
NSS92
Saving Bank
Public Provident Fund
Public Provident Fund HUF
Loan Against PPF
NSC8 - 5 / 6 years
Time Deposit
KVP
MIS RD
SCSS
Loan against RD
Fixed Deposit
Data feed for migration B A CO
Manual data will be picked from manual registers CO B
Finacle DB CO HO
B :
NSC8 - 5/6 years
NSC9
NSS87
KVP
MSY
CTD
All discontinued Certificates
IVP
NDB
SSC
NDC
10 Year DDC
NSAC
12 & 10 Year NPSC
12, 7 & 5 Year NSC
NSC I-VII ISSUE)
HODB CO
SO-SH, DH, TH A
All electronic data for HO migration to be picked from HODB CO

7. Data Pick up points at SO on Sanchay Post
NSS92
Saving Bank
Public Provident Fund
Public Provident Fund HUF
Loan Against PPF,
NSC8 - 5 / 6 years TD
KVP
MIS RD
SCSS
Loan against RD
Fixed Deposit
22 Circle offices
Data feed for migration D C CO CO
Finacle DB CO
D :
NSC8 - 5/6 years
NSC9
NSS87
KVP
MSY
CTD
All discontinued Certificates
IVP
NDB
SSC
NDC
10 Year DDC
NSAC
12 & 10 Year NPSC
12, 7 & 5 Year NSC
NSC I-VII ISSUE HO
SOSB
SBCO HO CO D
Manual data will be picked from manual registers
SO – SH, DH, TH
All electronic data – Centralized & Decentralized data for SO migration to be picked from SODB
SODB C CO

8. OVERALL DATA MIGRATION PROCESS FLOW
Incremental data
Manual Data
Electronic Data
Data digitization by Vendor
Validation and Sign off [Post Master]
Extract data along with scanned images, signatures
Manual Data Capture( days prior Rollout Day)
compressed pwd protected data file to DCF
compressed pwd protected data file to DCF
Incremental Manual data capture - Post Office
Validation and Sign off
Extract Incremental data
After completion of Manual data capture by Vendor till Rollout day
DCF
DMCC for ETL Activities and generation of flat files
compressed pwd protected data file to DCF
Execute Infosys Provided Soln. to complete interest posting for SB Type Products, Generate DPT Report
Validationand Sign off
Data extraction from Sanchay Post, sig., generate recon report, PM sign-off
Electronic Data ( Sanchay Post data) – On Rollout/Migration Day
Finacle Server

9. Rollout Cycle – Illustration for First Office
Start
Data Capture
Mock Migration
Office Rollout
15-20 days
10 days
7 days 3d 1d
Ideally 30 days
Data Entry Finish
Hand holding Support - Start
Hand holding Support - Finish
Final Acceptance & Office Go-Live
Data Pickup Cut off
Data Entry Start
Incremental data – to be provided by DoP*
*Incremental data –The data between the cutover date and the office rollout date will be provided by DoP in the electronic format which can be migrated during the Data Migration of that particular office.

10. Data Profiling Tool Data profiling:
Data profiling is the process of examining the data available in an existing data source (e.g. a database or a file) and collecting statistics and information about that data.
Prerequisites for using the tool:
1) JRE 1.7
2) Supports MS SQL Server with version from 2000, 2005 and 2008
3) Adobe reader to view the report
About Tool:
Data Profiler Tool is used for creating files that can be used for analyzing the quality of data based on data migration rules.

11. Data Capture process and DPT’s role – Electronic Data

12. Data Capture Process – Manual Data

13. MANUAL DATA CAPTURE PROCESS

14. Tasks for DoP Prior To Manual Data Capture
1)Segregation of un-discharged certificates and live manual accounts (account opening forms, ledgers, guard files etc.) prior to Vendor Visit.
2)Ledger Cards of discontinued schemes along with account opening forms/SS Book must be traced and kept ready.
3)Post vendor data capture sign-off, all new transactions on existing accounts, opening of new accounts, closing of accounts (including discharge of certificates) related to manual data to be captured by the respective offices using the data entry tool provided by Infosys Limited.
4)SeniorPostMaster/PostMaster to allow vendors to upload/download data over DoP network.
5)Post offices to nominate a single point of contact (SPOC) to interact with Vendor / CPMs and facilitate the data capture process.
6)Each Pilot Office SPM/PM needs to confirm manual count either by endorsing CBS Website Report or the digitization Report template that has been shared with them.
7)POs to allow vendor to scan and store scanned images or data digitized from manual records into their computer systems/ external hard drives.
8)POs to ensure that proper arrangements(sitting, power, network) have been made at least one day prior to start of Data capture activities for a particular office.
9)SPM/PM to allow vendor’s accessibility to the POs to complete data capture activities within the available time constraints.
10) Closure of MSY accounts as per SB Order No. 6/2011
11) Digitization of Silent accounts including SD accounts as per SB Order No.02/2010

15. Overall Manual Data capture Process Flow
A/c Opening Forms and ledgers.
Data Entry station (Vendor Location)
Post Master
Data movement through Communication links/CDs
SIGNOFF
Scanning
SO1
Data Storage at DES(data entry station)
Download scanned docs
DO Data entry using Data Entry Tool.
Quality Check
Generate Data files and account count reports
HO1/SO1
Data movement through communication link/CDs
HOn/SOn
Central Storage Server

16. Incremental Data Capture Process
The process by which DoP will capture the data in the incremental period after the data capture activity is completed by the vendor. The training for the Data Entry Tool will be provided by vendor before the start of this process.

17. Summary Reports for Each PO
Data Validation by DoP (Post Manual Data Capture)
Data Entry HUB
Post Office
VIA
Post Master
Vendor to send details of data captured to post masters on periodic basis.
Post Masters to manually check correctness of data entered of critical fields
DE Vendor
Return findings after inspecting Summary Report
Summary Reports for Each PO
Discuss with Post Master, Reconcile data entry and obtain sign off
DE Vendor
PostMaster
Discussion and Sign off Obtained

18. Through Secured Link to DCF
Data Migration Setup All Phase Rollout
DCF
DMCC Chennai
Team Managing
Data Migration
Through Secured Link to DCF
Secure FTP
Server
DMCC Chennai 2
ETL activities will happen at DM Setup box. Finacle compatible flat files for an office will be generated after E&T activities.
Internet 1
Extracted DB contents (electronic and
manual) along with signatures
uploaded via SFTP
Data Migration Setup 3
Finacle compatible flat files will made available to Finacle Environment.
Flat files will get uploaded to Finacle database and populate respective tables 4 5
POs will perform day-to-day operation via Finacle interface and subsequent data will be stored in Finacle’s Database (Oracle) PO
Database
Accessing Finacle

19. Data Migration Command Centre

20. Command Center-Circle office Coordination
Data Migration Command Chennai
For Banking
Circle Offices
CPM
Spot Decision Team
Process & Audit Team
Team includes one personnel from DoP
Issue Analysis
Issue Resolution
Follow up for L2
Processes Sign off
Rollout plan signoff
Operations Team
Branch readiness
ATM site readiness
Network readiness
DM and rollout confirmation reports
DM SMEs Finacle, McCamish
CPM
HELPDESK
CPM
Circle Level Committee
Coordination Team
Process & Audit Team
Obtain Data
Validate/Correct Data
Coordinate manual Data Entry
Rollout support planning
Interaction with Regional Implementation teams
Process Build
Process Audit and Adaption
MIS Reporting
Data Upload Team
Zonal PMs
Infosys
CPM
Data Upload
L1 Issue Resolution
Coordination Team
During migration, physical presence of DoP personnel is required to make spot decision. DMCC Spot decision making team at command center should include one personnel from DoP
Identify ATMs site
Users list for training
Sequencing of office for DM & Rollout
M/C configuration at offices
User roles and access rights
Spot Decision Team
….22
Issue Analysis
Issue Resolution
CPM
Operations Team
Data Quality Team
DM Monitoring
DM Planning
Mock Run
Production
MIS Reporting
Data Capture
Data Cleansing
Data Validation & Correction
Number of accounts

21. 6 Solution Delivery - Hub & Spoke Model
15 SAs in each circle shall form the Core Group distributed across Regions, Divisions whose role is to monitor and carry on the data cleansing activities, ensure readiness and sequencing of offices for migration, monitor and support manual data digitization process, coordination with vendors for HHS, reconciliation related issues and resolution, migration related support, etc.
CO1
CO22
CO2
…….
HOs
CO11
CO3
Circle Monitoring Committee
Directorate, PMU
Regional Implementation Committee
CO10
CO4
SOs
CO9
CO5
CO – Circle Offices
HO – Head Post Offices
SO – Sub Post Offices
CO8
CO6
Cont’d
CO7

22. Application for data migration

23. Data Flow from POs to DCF

24. Applications for Post Office

25. Reconciliation Process flow
Sanchay Post Extraction of Source Data. Run Recon Report Generation Programs
Legacy Reconciliation Reports
Finacle Reconciliation Reports
Check Finacle Upload Completion. Run Recon Report Generation Programs
Transformed source data
Post Extraction of Source Data.
Run Recon Report Generation Programs
Reconciliation Tool
Compare the Two Reports
Resolve Discrepancies if any
Generate Reconciliation reports as per agreed formats between DoP & Infosys
Generate Reconciliation Reports as per agreed formats between DoP & Infosys
Exception Report
Signed off reports for Go-Live
Execution of reconciliation programs to generate report on Source and Target.
Feed report to comparator application, which reports any discrepancies in E, T and L layer of Data migration process.
Compare Summary report of the Sanchay Post Extraction and Finacle Load summary reports. Sign-off by the postmaster for the compared summary reports.
Extraction, Transformation and Load detailed reports will be shared for information purpose only and archived.
Finacle
Legacy
DoP Support required

26. CBS Data Migration Flow:
Recon Report
DPT Report
Exception Report
Recon Report
Recon Report
DPT
Finacle
Zip Files
Oracle 11g Database (Electronic +Manual Data)
Stage 1 Area
Oracle 11g Database
Stage Area U1
Sanchay Post Office Database (SQL Server) F1
Extraction Script
FTP Upload U2
Jasper ETL F2
Upload Script
FTP Upload U3
Electronic Data Fn
Extraction & Transformation Un
Vendor
Extraction Script
Upload Flat Files
DET
MS Access Database
DOP
Manual Data
Post Office (DOP)
DPT : Data Profiling Tool
DET : Data Entry Tool
F1,F2,...,Fn : Flat Files generated by Extract Scripts
FTP : File Transfer Protocol
Jasper ETL : Jasper Tool for Extract, Transform & Upload
DPT Table : Table generated by DPT Tool to insert erroneous records
U1, U2,…,Un : Upload Flat Files ,Finacle : Core Banking Application , Stage 1 Area : This area will store the direct dump of source data ,Stage 2 Area : This area will store transformed data

27. CBS Data Migration Flow
For electronic data before migration, interest for Savings Bank type of products will be calculated in Sanchay Post by PO using Infosys provided solution.
Sanchay Post Data (Electronic Data) will be checked by DPT tool and a report will be generated (DPT Report). This report should not have any discrepancy before the migration.
Manual Data will be converted into Electronic form using DET tool.
Both manual & Electronic data will be extracted into flat files using Extraction Scripts. These flat files will be password protected and shared through FTP for migration.
Source part of Reconciliation Report will be generated on Sanchay Post database.
The source data in flat files will be uploaded in Stage 1 area using Upload scripts.
Stage 1 data will be extracted, transformed and loaded to Stage 2 database using Jasper ETL tool.
Exception report will be generated if error is found while transforming data. These report will be shared with DOP for correcting the data.
Intermediate Reconciliation report will be generated between Stage1 and Stage 2 database for internal verification.
Upload Flat files will be created based on stage 2 data and will be sent to Finacle for Upload.
Final reconciliation report will be generated between Sanchay Post database and Finacle and this report will be shared with DoP for sign-off.
All three reconciliation reports should exactly match, both in terms of number of accounts as well as balance.

28. ROLL OUT/GO LIVE

29. Dependencies for Rollout
Ro -15d
Ro Indicates cutover date for Go Live
Manual data and Signature capture electronically
Prepare Rollout Plans & reviews with DoP
Ro -7d
Conduct user Trainings
Ro -15d
Installation of Hardware at CPCs
Rollout to Production
Data Migration
Finacle
CBS
Data Cleansing and enrichment of electronic data
Databases
Ro -15d CBS
Office Desktops Availability at HOs & SOs
DoP / Infosys responsibility
Infosys responsibility
DoP responsibility
Readiness of Data Center, and Network Connectivity
(LAN & WAN)
Nominate End Users, User Champs, Sys Admins for Training
Ro -30d
Ro-30d
Ro -22d

30. Rollout - Hand Holding Support
Activities to be performed during Hand Holding Support
Support Branch on the day of migration in uploading data (In case of errors) into Finacle – By Infosys Vendor
Reconciliation of migrated data with legacy data – By DoP
Perform tests to check the system’s functionalities – By DoP and Infosys Vendor
Support End user in using Finacle application on daily operations, report generations & tallying of accounts – By Infosys Vendor
Entry Criteria
Updated Rollout Plan
Network Readiness – Connectivity to DCF Established
End User Trained
CPC Ready
Exit Criteria
Sign-off on Reconciliation Reports
Sign-off on Hand Holding Support completion
Sign-off on final office acceptance (Post 7 days of trouble-free operation)

31. RESPONSIBILITIES

32. SYSTEM ADMINISTRATOR’S RESPONSIBILITIES
Sl.No
SYSTEM ADMINISTRATOR’S RESPONSIBILITIES 1
The office must run the latest version of DPT tool to identify the errors. The errors noticed are to be corrected. 2
DPT Tool to be run after the error correction to ascertain that all the errors are set off 3
Confirmation on Office readiness for migration such as DPT and MIS score, Network connectivity to DCF. 4
DOP to run the Sanchay Post scripts for calculation of interest after taking a back up of SanchayPost database 5
DOP to run the extraction scripts to extract data from SP database . 6
The necessary reconciliation reports from Sanchay Post must be generated before sending the data for mock/final migration 7
The DPT report after the correction should be a part of the document to be submitted along with the data for mock/final migration 8
Pre-Migration, rectification of data to be done in legacy system via DPT (DPT should be 50 and MIS score should be 50 9
Interest-run should be up-to-date for all accounts before migration 10
Train and assist the endusers on Finacle application after attending the FSI Training imparted by Infosys 11
Update Manual Count of Records, office and product wise accurately in
CBS website and provide report 12
15 SAs from each circle spread across different regions shall form a team which shall facilitate migration in the circle and coordinate with the 15 member team of SAs formed at DMCC.

33. Responsibilities Sl.No. Activity DoP Infosys 1 2 3
Sign off of digitization form or CBS report reflecting the count of total number of electronic and manual accounts
Yes No 2
Prepare Manual Data Capture schedule for different POs and share this with DoP and vendor 3
In case of Manual Data capture for saving accounts e.g. NSS, Interest is required to be posted till month end before the roll out date of a particular PO 4
Post manual data capture, validate and Sign Off the report of accounts captured through scanning and manual data entry process 5
Incremental data to be captured till Go Live Date 6
Respective Post Master of the office to certify preparedness of data to be migrated, and sign-off necessary reconciliation, and other reports, post-migration 7
For all accounts, balances must be in ‘Agreement’ at SBCO level 8
Resolve discrepancies between SOSB and SO, agree on contract with SBCO

34. Responsibilities Sl.No Activity DoP Infosys 9
Certain schemes eg. NSC9 – certificates are issued after 1 month of receiving cash, while cash is collected immediately. Prior to migration, reconcile such cases and get them real time
Yes No 10
The extraction team of Infosys to confirm from the DPT report sent by POs along with the data, that all known errors are fixed, before going ahead with the mock/final migration 11
Data Transformation, Loading to Finacle 12
Post migration Infosys to submit a comprehensive summary report of no. of records, balance, for each product along with the error reports for data migrated 13
DOP must check the final upload report with their legacy report and provide sign off 14
Provide Remote support to POs Post Migration

35. Migration Criteria for PO
Sl.No.
Activity 1
DPT score should be 50 2
MIS Score should be 50 3
Stable Network connectivity to DCF(network connectivity to DCF to contain sufficient bandwidth for the SA to complete the file transfer in less than 30 minutes) 4
Completion of digitization of manual data 5
Sign-off on Manual Data Capture 6
Complete Incremental data captured in digitized format 7
Till Date Accrued Interest computation for SB,NSS,PPF products with Infosys provided tool 8
Closure of PPF Loan with outstanding balance as “Zero”(matured PPF Loans) with Infosys provided tool. 9
User Champs and End users Training must be completed at least before 7 days of Day of Migration 10
CPC Readiness and Branch Hardware - Delivery and Installation 11
Regional / Circle Implementation committee formation 12
Office with correct desktop configuration (as per Infosys Requirement for Data Migration)
Regarding Pt.7 & 8-Infosys development team identified running of certain interest jobs which must be run on the databases in PO before sharing the data with Infosys team for migration. These include Accrual of Interest for SB, NSS, PPF, RD loan, and PPF loan closure for matured PPF loans. The System Administrators at DOP are required to execute the scripts, and complete the jobs before sharing the data for migration. It will help saving time for data migration as the data need not be subsequently migrated into Infosys SP environment

36. Thank You