1. HENRY COUNTY PUBLIC SCHOOLS HENRY COUNTY PUBLIC SCHOOLS NEW employee Orientation

2. WELCOME TO HENRY COUNTY PUBLIC SCHOOLS Today you will begin your employment with Henry County Public Schools Welcome

3. Henry County Public Schools Vision Henry County Public Schools where critical thinking is expected, creativity is nurtured, technology and innovation are embraced, and learning is celebrated.

4. Henry County Public Schools Mission Henry County Public Schools, a high- performing school division, provides all students with an exemplary education in a safe, supportive environment that promotes self- discipline, motivation, and excellence.

5. enVISION 2018 Objective 1: High Quality Instruction Henry County Public Schools will produce globally competitive students Objective 2: High Quality Professionals Henry County Public Schools will be directed by 21 st century professionals

6. Henry County Public Schools Parameters The needs of students will always come first. There is a direct relationship between teacher expectations and student achievement. Integrity is essential to decision-making. Unethical behavior is never accepted, ignores or tolerated. Everyone has the right to feel physically and emotionally safe at school.

7. Henry County Employee Orientation What Should I Bring? Driver’s License Social Security Card Voided Check for direct deposit Beneficiary Information – SS Number and Date of Birth

8. What To Expect at Orientation? Employee Identification Badge Drug Testing Criminal Background Check Tuberculosis Testing Child Protective Services Virginia New Hire Form Employment Eligibility Verification

9. TUBERCULOSIS FORM  Fill out name, date and school location  Take to hospital, health dept., or your doctors office to process  Form will be returned to Human Resources Department by hospital, health dept., or doctors office

10. Child Protective Services Central Registry  Fill out completely, leave no blank areas  Use full middle names, no initials  Addresses go back 10 years  Names of all children  Sign the back  I will notarize

11. Virginia New Hire Reporting Form  Fill out completely  This form is sent to the State for employment statistics

12. Employment Eligibility Verification (I-9 Information)  Fill out top portion up to signature and date lines  Your passport or drivers license number and social security card are verified  This form verifies that you are eligible for employment in the United States

13. Verification of Previous Employment  This form is for teachers who have had previous employment with other school divisions and received benefits  Complete top portion  Previous employer (school system) completes section I-VI  The school division will return completed form to HCPS Human Resources Department – August 15

14. Employee Data Information Sheet Please complete the Employee Data Information Sheet

15. Virginia State Tax Form  Top section is a worksheet to determine your exemption(s)  Complete bottom section, sign and date

16. Federal Tax Form  Top section is a worksheet to determine your exemption(s)  Complete bottom section, sign and date  W-11 is a federal form that has to be completed if applicable.

17. Electronic Payroll Deposit  Complete entire form  Designate - checking or savings  Attach “VOIDED” check

18. First Financial Group of America  You will need to contact Tori Cundiff with First Financial to set up an appointment to discuss all benefits offered. 1-540-797-1823

19. Health Insurance ANTHEM PPO Summary Sheet  This form gives a summary of plan options and rates  Refer to Anthem Booklet for individual plan information

20. ANTHEM Enrollment Form  Check “new hire”, fill out name, address, etc.  Employment Status – “Active”  Marital Status  Fill out dependent information on back  Sign and date

21. ANTHEM Health Waiver  Complete this form if you wish to waive coverage  Plan year for all insurance coverages is July 1 – June 30  Changes can only be made during open enrollment (April 1– May 31 yearly), unless a qualifying event occurs

22. ALTERNATE COVERAGES All full-time employees with benefits have their health insurance paid by the employer. If the employee chooses to waive health insurance, monthly premium can be applied to other benefits.

23. Delta Dental Summary  See Delta Dental summary of benefits  100% coverage for Diagnostic & Preventive Care  80% coverage for Basic Dental Care with $25 deductable  Coverage ends for children the end of the month that they reach 19 yrs or 23 yrs if they are a full-time student

24. Delta Dental Enrollment Form  Section A, if you are waiving coverage please check and sign  Section B, complete if enrolling  Product - check “Delta Premier”  Complete dependent information  Sign and at the date bottom of the form

25. Vision United Healthcare Specialty Benefit Summary  In-Network – See list provided  When choosing a in-network provider, $15 co-pay for exam and materials

26. United Healthcare Specialty Vision Enrollment  Employee Information – check “A”, complete name address, etc.  Complete dependent information  Sign and date at the bottom of the form  If you wish to waive coverage, write “DECLINE”, sign and date at the bottom of the form

27. Reliance Standard Long Term Disability  Henry County Public Schools pays for employees LTD core, which is equal to 66 2/3% of covered monthly earnings to a maximum benefit of $2,334 per month  Employees can elect LTD buy-up, which is equal to 66 2/3% of covered monthly earnings to a maximum of $7,780 per month  Rate is $.38 per $100 of benefit

28. Virginia Retirement System Participating VRS Members Plan 2 – if a new teacher has been hired after July 1, 2010 Plan 2 Book Experience Teachers – VRS Book

29. VRS Plan 2 Plan 2 Members will need to be at least 60 years of age with 30 years of service to qualify for unreduced retirement benefits VRS Plan 2 Book

30. VRS Profile Participating Members can assess the Member Benefit Profile by visiting www.varetire.org/myVRS and enter your username and password to log into your account. www.varetire.org/myVRS If you think any information is incorrect, please contact the HR Department at 634-4708

31. Beneficiary Designation  Part B. – pertains to life insurance (VRS pays twice your income in life insurance benefits to named beneficiaries in the event of a natural death and four times your income in the event of a accidental death) Part B.#7 - if you choose the order established by law, check the box; if not, complete beneficiary information  Share % MUST equal 100%  Part C. – VRS retirement benefits to named beneficiary Part C.#8 - if you choose the order established by law, check the box; if not, complete beneficiary information  Beneficiaries do not need to be the same for retirement beneftis and life insurance

32. Optional Life Insurance through Minnesota Life  This is optional low-cost term insurance  Use this form if you wish to purchase extra life insurance  If you enroll within the first 31 days of employment, no Evidence of Insurability is required  Indicate option choice, complete dependent information. If you elect to cover your spouse and choose options 2, 3 or 4, your spouse needs to complete an Evidence of Insurability  If you waive coverage, sign at #5

33. Licensed Staff Sick Leave Bank  All full time Exempt Employees Only  Employees earn one sick day for every month worked  By participating, you donate 2 sick days to the sick bank  You may apply to the sick bank for up to 45 additional days, once your annual sick leave is depleted and you have been out of work for 30 consecutive days in case of terminal or catastrophic illness related to personal or immediate family member (spouse, child or parent)

34. YMCA  Payroll deduction is optional at a 9% discounted rate

35. Payroll Information All employees are paid on the last working day of the month 12 monthly installments If the employee begins work on or before the 15 th of the month, he or she will be paid that current month if the necessary paperwork is received in payroll in a timely manner

36. Payroll Information If the employee starts work after the 15 th, he or she will be paid the last working day of the following month Cancelled Days – if you are employed in the middle of a pay cycle

37. FMLA  To be eligible for leave under this policy the employee must have at least twelve (12) months of service with the Henry County Public School division and have worked at least 1250 hours according to the Fair Labor Standards Act in the twelve (12) months preceding the commencement of the leave  Full-time teachers are deemed to meet the 1250 hour test  FMLA can be used for long term illness

38. WORKPLACE INJURIES  If a workplace injury occurs please notify your supervisor immediately to fill out appropriate paperwork  Appropriate paperwork is located at each school site

39. TECHNOLOGY Acceptable Use Policy Henry County E-Mail Request Form Internet Safety Social Networking

40. Subfinder Kim Roher manages the Subfinder software system. The number for Subfinder 1-888-899- 7264 Website https://henrycps.subfinderonline.com https://henrycps.subfinderonline.com Will need to voice name by calling number once you receive emp.#

41. Leave Sick Leave Vacation for 12 months employees only Personal Leave Personal Leave 60/40% Professional Leave Bereavement Leave

42. Teacher Licensure Packet Application for Licensure - $50 Transcripts Teaching Licensure College Verification Form Completed Verification of Experience from another school division Testing Information – VCLA, VRA, Praxis if applicable

43. Miscellaneous Items Appropriate Attire for the workplace Licensure For teachers Provisional License Probationary Teachers Status Develop a plan for moving forward Deadline for submitting Virginia Licensure Information to Annette Lawson on or before September 1, 2011 Identification Badge

44. Henry County Public School Policy Manual The Henry County Public Schools Policy Manual is posted on the Henry County Public Schools website www.henry.k12.va.us

45. Henry County Employee Handbook Human Resources Website www.henry.k12.va.us Click on Human Resources Click on Employee Employee Benefits Summary