1. SAISD Federal Programs Department

2. Stage 1 of the Organization and Development Process Form the Planning Team 1 2

3. Stage 2 of the Organization and Development Process Conduct the CNA 2 3

4. What is the purpose of the Comprehensive Needs Assessment?  To serve as the centerpiece of the planning process and the driving force of the district and campus improvement plans.  To identify the educational strengths and areas of need and reveal the priorities within the areas of focus for the future.  To engage staff and other stakeholders in a data driven process providing direction for the department in the development of the District Improvement Plan (DIP) and the justification for use of NCLB and other funds. 4

5. What are the objectives of the CNA?  Clarify the vision for reform.  Create a department profile in order to monitor and assess the impact of programs, instruction, and other resources related to student achievement.  Identify and analyze data sources to ensure that the learning needs of every child are met. 5

6. What should be done before completing the CNA?  Review the purpose and outcomes for conducting the CNA  Establish what is to be accomplished with this process.  Establish CNA committees composed of staff members.  Schedule meeting times and invite participants.  Establish the short-and-long-term timelines for completing the CNA. 6

7. Program Evaluation links to CNA 7  The prior year’s Program Evaluation will help guide the completion of the CNA.  Those strategies that were recommended to Continue, or Modify (Program Evaluation, Step 8) can be plugged into the CNA for 2015-2016.

8. Where can I find the Comprehensive Needs Assessment? SAISD > Departments > Federal Programs  Click on the Departments tab at the top of the website  Scroll down to STAGE 2: Conduct the Comprehensive Needs Assessment  Click on the CNA Document 8

9. What is the format of the Comprehensive Needs Assessment?  The CNA is an Excel file  There is a tab for each focus area to help identify your needs 9

10. There are 8 Focus Areas to Complete Focus Area 1 – Demographics 2 - Student Achievement 3 - Culture & Climate 4 - Staff Quality, Recruitment, & Retention 5 - Curriculum & Instruction 6 - Family & Community Involvement 7 - Context &Organization 8 - Technology 10

11. There are 10 steps to completing each Focus Area 11

12. Should CNA Committee Meetings be documented?  All Meetings should be documented and turned in with your CNA.  Utilize the agenda template provided at the end of the Excel document to record your CNA Committee Meetings. 12

13. Who should be involved in completing the Comprehensive Needs Assessment?  A Sub-Committee must be formed in order to complete each Focus Area.  Once the CNA has been completed, the CNA Completion and Review form must be signed by all committee members.  All meetings must be listed on the CNA Completion and Review Form. 13

14. What should be done before completing the CNA?  Prior to completing the CNA, please review all appropriate data sources and complete the Data Review Checklist Tab. 14

15. Steps 1-10 15

16. Step 1: Org # and Dept. Name  Enter the Org Number  Enter the Department Name 16 Note: Once the org number and department name have been added on the Demographics tab, all other tabs will have the department number and name.

17. Step 2: Focus Area Description  Reading each Focus Area Description will help guide the completion of the CNA. 17

18. Step 3: Focus Area Guiding Questions  Each Focus Area has a different set of guiding questions to help identify the department needs for that Focus Area.  The Focus Area Guiding Questions should be answered utilizing pertinent and relevant data sources.  The questions are optional and are located in the Guiding Questions Tab. 18

19. Step 4: Key Priorities  Once the committee agrees on the Key Priorities for this Focus Area, state the expected percentage of increase/improvement opportunity to be identified for each of the Department Performance Goals (DPG) for the DIP.  There can be one or more Key Priorities. 19

20. Step 5: Data Sources Reviewed  Check the data sources/information that were reviewed/analyzed for each Focus Area. Refer to the Data Review Checklist for other data sources. 20

21. Step 6: Academic Needs/Data  List academic needs and cite specific data that determined the academic needs. 21

22. Step 7: Strategies/Activities  Identify and list strategies and activities that will address the academic need(s).  There can be multiple strategies or activities for a single academic need. 22 Note: Use your prior Program Evaluation to determine what strategies to use based on your recommendations.

23. Step 8: Content Area  Identify the content area for each strategy listed in Step 7.  More than one content area may be listed. 23

24. Step 9: Strengths/Improvement Opportunities  Identify strengths/improvement opportunities within the Focus Area based on measurable data reviewed.  List as a strength the Department Performance Goal (DPG) achieved on prior DIP or the improvement opportunity that will meet the DPG in the upcoming DIP. 24

25. Step 10: Budget  Identify the specific funding source by indicating the fund number that will pay for each strategy/activity listed in Step 7.  Identify whether the department budget will support the campus or central office department expenditures. 25

26. Repeat Steps 2-10  Repeat Steps 2-10 for each focus area.  Reminder:  All Departments must enter the org# and department name on the Demographics tab so that the org# and department name will automatically populate on the remaining tabs. 26

27. Steps to submit the completed CNA Submission Instructions 27

28. What should I do before I submit the CNA?  Save the CNA as an Excel Workbook.  Use the following as the file name:  Department Name 2015-2016 Comprehensive Needs Assessment 28

29. Agenda(s) and Committee Sign-in Sheets  Scan and save all agendas and committee sign-in sheets as PDF files.  Use the following as the file names:  Department Name 2015-2016 CNA Sub-Committee Agenda  Department Name 2015-2016 CNA Completion and Review 29

30. How do I submit the Program Evaluation? 30  Email all documents to federalprograms@saisd.netfederalprograms@saisd.net  CNA  Agenda(s)  Completion and Review(s)  Use the following as the subject of the email:  CNA– Department Name  Note: The CNA is not complete without the Agenda(s) and Completion and Review sheet(s).

31. Deadline for Submission All documents must be submitted via email by 4:30pm on Friday May 22, 2015 31

32. Please contact the Federal Programs Department with any questions or concerns (210) 554-8320